Administrative Assistant, Head Office

3 weeks ago

Saskatoon, Canada SIIT Full time

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

**Nature and Scope**

The Administrative Assistant - Summer Student provides administrative functions and support at SIIT's Head Office location, while maintaining a high degree of accuracy and careful handling of highly confidential and sensitive information. As an employee of SIIT, this position will positively promote and create an environment that demonstrates SIIT's vision, mission and mandate.

**General Accountability**

The Administrative Assistant - Summer Student will have the opportunity to gain excellent experience while developing the skills necessary to be successful in their future. The summer student will have an opportunity to improve their teamwork and communication skills, as well as, their administrative skills and leadership capabilities. This position includes the following broad range of accountabilities:
**Specific Accountabilities**
- Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond as required
- Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
- Greet and interact with clients and visitors in a timely, professional and pleasant manner; coupled with determining the nature of visitors' business and providing appropriate information
- Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere on the main floor, lunch room, and front reception area at all times
- Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
- Maintain the filing systems of the department
- Carry out quality control of data entry
- Receive, sort, and send mail, courier packages, and faxes
- Create and maintain efficient and detailed electronic and paper file management processes
- Accountable for the upkeep and visual display of program brochures, employee request forms, and daily papers
- Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures
- Provide additional support on special projects and department initiatives as required

**There may be some summer student positions that must meet the following criteria**:

- First Nations and Inuit secondary and post-secondary students aged 15 to 30 inclusive
- Ordinarily resident on reserve or in recognized communities or on community lands
- Legally entitled to work in Canada
- Registered as full-time students during the preceding academic year and who intend to return to school on a full-time basis in the next academic year

**Position Requirements**:Prior experience working with Microsoft Office suite of programs is an asset.

**Required Competencies**:Effective Communication, Flexible & Adaptable, Relationship Building, Results Oriented, Attention to Detail, Initiative, Client Focus, Teamwork.

**_
This work term is from May 1, 2024 to August 30, 2024._

  • Administrative Assistant

    1 month ago

    Saskatoon, Canada Progressive Property Management Full time

    **Job Description - Administrative Assistant** **About Us**: Progressive Property Management Ltd. is a locally owned and operated professional property management firm that has provided property management services in Saskatoon and area since 2002. Currently servicing Saskatoon, Outlook, and Christopher Lake communities, we operate primarily from our head...

  • Linc Office Administrator

    7 days ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P14163**Posting Title** - LINC Office Administrator**Classification** - Band 5**Location** - Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)** - Saskatchewan Polytechnic Saskatoon Campus**Building** **Other Building** **Date Posted** - 05/25/2023**Closing Date** - 06/06/2023**JIQ #** - 40196**Start Date** -...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Administrative Assistant

    5 hours ago

    Saskatoon, Canada Clarence Campeau Development Fund Full time

    **What Can CCDF Offer You?** - Join a team of highly motivated professionals where teamwork, integrity, and respect are valued. - Grow your career through professional development and training initiatives. - Work for a company where work-life-balance initiatives are valued and practiced. - Receive competitive compensation and benefit packages. **Position...

  • Administrative Assistant

    4 weeks ago

    Saskatoon, Canada Next Level Benefits Full time

    **About us** Next Level Benefits is a brokerage that provides employee benefit and group retirement programs for companies all across SK and Western Canada. Our head office is in Saskatoon. Our work environment includes: - Modern office setting '''Responsibilities:''' - Provide administrative support to the team, including assisting with experience...

  • Clerical Assistant

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Department of Chemistry/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which...

  • Assistant Head Miller

    4 weeks ago

    Saskatoon, Canada Parrish & Heimbecker, Limited Full time

    **Assistant Head Miller** **P&H Milling** **Saskatoon, Saskatchewan** Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an **Assistant Head Miller** based in Saskatoon, SK. **Work and grow with a family-owned...

  • Assistant Head Miller

    4 weeks ago

    Saskatoon, Canada Parrish & Heimbecker, Limited Full time

    **Assistant Head Miller** **P&H Milling** **Saskatoon, Saskatchewan** Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an **Assistant Head Miller** based in Saskatoon, SK. **Work and grow with a family-owned...

  • Administrative Assistant

    4 weeks ago

    Saskatoon, Canada Independent Financial Services Full time

    Insurance and Investment Consulting firm requires a full time Administrative Assistant for its Head Office in Saskatoon. The position will primarily involve handling the processing of new business, including Life & Disability Insurance, Term Deposits, Segregated Funds and Group/Pension Benefits. There will also be some work with Contracting and E&O...

  • Administrative Assistant

    7 days ago

    Saskatoon, Canada Sentinel Financial Group Full time

    Sentinel Financial Group is one of the fastest growing financial corporations in Canada. We are proud to provide advisors, clients, and team members with a state-of-the-art experience in person and digitally. Start your career in the securities industry and join Sentinel’s head office team as an Administrative Assistant. **What do we offer?** At Sentinel...

  • Program Head, Continuing Care Assistant Program

    2 weeks ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15440**Posting Title** - Program Head, Continuing Care Assistant Program (Saskatoon)**Classification** - Program Head**Location** - Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)** **Building** - Saskatoon Campus, Idylwyld Dr.**Other Building** **Date Posted** - 05/17/2024**Closing Date** - 05/28/2024**JIQ...

  • Administrative Assistant

    4 weeks ago

    Saskatoon, Canada Sentinel Financial Group Full time

    **Sentinel Financial Group** is one of the fastest growing financial corporations in Canada. We are proud to provide advisors, clients, and team members with a state-of-the-art experience in person and digitally. Start your career in the securities industry and join Sentinel's head office team as an Administrative Assistant. **What do we offer?** At...

  • Administrative Assistant IV

    1 month ago

    Saskatoon, SK, Canada Gabriel Dumont Institute Full time

    The Gabriel Dumont Institute of Native Studies and Applied Research invites applications for the following position: Competition code: 2304 101AA May 8 Responsibilities: Collegial process support to the Program Head and Faculty members in preparation of duties related to the GDC/NSITEP Programs; Collegial process support to the Program Head for student...

  • Office Administrator

    1 week ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Please ensure you have an updated resume and cover letter ready for uploading. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy...

  • Office Administrator

    1 week ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Please ensure you have an updated resume and cover letter ready for uploading. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy...

  • Office Administrator

    1 week ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Please ensure you have an updated resume and cover letter ready for uploading. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy...

  • Financial Administrative Assistant

    1 week ago

    Saskatoon, Canada Pro-Cert Organic Systems Ltd. Full time

    **Pro-Cert Organic Systems Ltd. Job Posting** **Financial Administrative Assistant** Pro-Cert Organic Systems Ltd. is currently seeking a **Financial Administrative Assistant**. This part-time position will be based at our Head Office located near Saskatoon, Saskatchewan. Pro-Cert provides professional third-party certification to producers, processors,...

  • Office Assistant

    4 weeks ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P14568**Posting Title** - Office Assistant - LAE - Part-Time**Classification** - Band 5**Location** - Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)** **Building** - Saskatoon Campus, Idylwyld Dr. E. A. Davies Building**Other Building** **Date Posted** - 08/22/2023**Closing Date** - 08/31/2023**JIQ #** - 10015**Start...

  • Assistant Office Administrator

    1 week ago

    Saskatoon, Canada Access 2000 Elevator & Lift Inc Full time

    **Company description** A family oriented company that provides sales, installation, Service and maintenance of all elevating devices including but not limited to Elevators, Custom home Elevators, Lifts for persons with physical difficulties, wheelchair Elevators and lifts, dumbwaiters and freight lifts. **Job description** **Job Types**: Full-time,...

  • Program Head, Culinary Arts

    4 weeks ago

    Saskatoon, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P13962**Posting Title** - Program Head, Culinary Arts**Classification** - Program Head**Location** - Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)** **Building** - Saskatoon Campus, Idylwyld Dr.**Other Building** **Date Posted** - 05/03/2023**Closing Date** - 05/12/2023**JIQ #** **Start Date** - 05/29/2023**End...