Booking & Finance Coordinator

5 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Assistant Director, Conference Services, the Booking and Finance Coordinator is responsible for handling inquiries for meeting and event space managed by the Department of Conference Services. The incumbent is the first point of contact for clients seeking information about facilities, availability of space, and rules and regulations regarding facility usage. The incumbent works with the Conference Services team to meet event related needs of clients and generates event cost estimates and contracts.

The incumbent also provides administrative and financial duties to: track and process expenditures; process deposits and final payments; establish and maintain financial records, assist with budget preparation and maintain good working relationships with Conference Services partners and financial offices. The incumbent also provides Conference Services partners key reports used in logístical and financial planning.

Due to the nature of the position shift flexibility may be required including early morning, weekend and evening work in varying shifts as scheduled according to business demands.

**Qualifications**:
The incumbent must possess the following qualifications:

- Ability to work effectively under pressure of high volume in a complex environment with many competing deadlines. Time management abilities are essential.
- Excellent organizational skills and the ability to solve logístical problems.
- Strong interpersonal skills are necessary to interact with administration at various levels, as well as the general public.
- A proven ability to elicit and foster trust, develop positive working relationships and work effectively with other professionals.
- A high degree of independence, allowing for initiatives to develop flexibly, quickly and appropriately.
- Ability to exercise discretion, good judgement, and solid decision-making.
- Sound business writing skills including appropriate formatting, correct use of grammar and spelling.
- Skill in financial administration and ability to work accurately with numbers and other data.
- The incumbent must exhibit flexibility and demonstrate the ability to adapt workflow and processes to meet organizational needs.
- Ability to provide a high-level of customer service and thorough understanding of the Service Excellence framework.
- Due to the nature of the position shift flexibility may be required including early morning, weekend and evening work in varying shifts as scheduled according to business demands.

**Education and Experience**:
The above is normally acquired through the completion of:

- Three year post-secondary degree in business operations, finance, hospitality or related field or an acceptable combination of education and experience or equivalent
- Three years of progressively responsible work experience in business operations, finance hospitality, or business or finance administration.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

  • HR and Finance Coordinator

    5 months ago

    Ottawa, Canada Escape Manor Full time

    Human Resources: - Onboarding administration - Manage calendar of employee performance reviews and check-ins - Coordinate bi-weekly payroll - Manage vacation tracking - Perform bi-weekly and monthly payroll analysis - Maintain manager bonus trackers - Coordinate quarterly employee survey Finance: - Pay suppliers - Oversee employee personal expense...

  • Booking Agent

    6 months ago

    Ottawa, Canada Models International Management Full time

    **About us** Models International Management is a small business in STAFFING_FIRM_GENERAL in Ottawa, ON K1R 5T5. We are professional, agile, creative, and our goal is to Models International Management has been at the forefront of talent development in the Ottawa region since its establishment in 1970. With a carefully curated roster of models and talent,...

  • Finance Coordinator

    5 months ago

    Ottawa, Canada APS Aerospace Corp. Full time

    **POSITION**: Finance Coordinator The FINANCE COORDINATOR at APS Aerospace Corp. is primarily responsible for providing administrative and bookkeeping support to the Finance Department. **Duties**: - Process and oversee the Accounts Payable and Accounts Receivable functions - Bank and monthly Credit Card reconciliation - Month end processes - Tax...

  • Travel and Finance Administrator

    6 months ago

    Ottawa, Canada ITK Full time

    ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ...

  • Payroll & Finance Coordinator

    3 weeks ago

    Ottawa, Canada Dept_PhysLoc Full time

    Hi Everyone, Larga Baffin is hiring Position Overview The Payroll & Finance coordinator under the direction of the Controller will primarily be responsible to prepare, review, and/or edit various forms of payroll functions in Dayforce of reviewing timesheets, schedules, coordinating with department managers of any issues related to payroll, processing...

  • Finance and Administration Coordinator

    3 hours ago

    Ottawa, Canada Rideau-Rockcliffe Community Resource Centre Full time

    Join Our Team at the Rideau-Rockcliffe Community Resource Centre **We are currently seeking to hire for the following position**: - JOB TITLE - Finance and Administration Coordinator - EMPLOYMENT STATUS - 35 hours weekly - permanent. - STARTING DATE - Immediately - LOCATION - Rideau Community Hub (815 St. Laurent Blvd., Ottawa) - SUPERVISOR - Finance and...

  • Administrative Coordinator-finance

    1 month ago

    Ottawa, Canada Canadian Construction Association Full time

    **THE CANADIAN CONSTRUCTION ASSOCIATION** **Position**: Administrative Coordinator-Finance **Reports to**: Director, Finance **Location**:Ottawa, Ontario **About the role**: In this entry-level role, you will be responsible for providing both administrative and accounting support. CCA offers a friendly, small-team environment. The schedule is a hybrid...

  • Finance Officer

    6 months ago

    Ottawa, Canada National Judicial Institute Full time

    The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Since its inception in 1988, the NJI has continued to develop and deliver stimulating programs and a variety of digital...

  • Manager, Theatre and Venue Bookings

    2 months ago

    Ottawa, Canada Algonquin Students' Association Full time

    **Reports To**: Senior Manager, Business and Facility Operations **Mission**:_To create an environment that inspires a passion for student success._ **Desired Results of the Position**: - A Theatre and Venue booking process that is organized, efficient, and communitive - An organized and balanced office environment which allows staff to respond to the...

  • Finance Coordinator

    1 week ago

    Ottawa, Canada Marriott Ottawa Full time

    **Finance Coordinator** **Reports To**:Director of Finance **BE PART OF OTTAWA’S TOP HOSPITALITY TEAM** **What’s in it for you?** - Competitive wages & benefits - Marriott’s discount program for 8500+ hotels & restaurants - Duty meals and beverages as well as food and beverage discounts - Rewards and recognition - Marriott’s world-class learning &...

  • Finance Coordinator

    6 months ago

    Ottawa, Canada Ottawa Festival Network Full time

    **Summary**: This position is funded through Ontario’s Job Creation Partnerships (see more details below). Administratively supports the Finance Manager with accounts payable and accounts receivable and other finance tasks as delegated. **The Opportunity**: - Assist with processing accounts payable in QuickBooks. - Assist with processing accounts...

  • Finance Coordinator

    6 months ago

    Ottawa, Canada Ottawa Festival Network Full time

    **Summary**: This position is funded through Ontario’s Job Creation Partnerships (see more details below). Administratively supports the Finance Manager with accounts payable and accounts receivable and other finance tasks as delegated. **The Opportunity**: - Assist with processing accounts payable in QuickBooks. - Assist with processing accounts...

  • Junior Finance Officer

    2 months ago

    Ottawa, Canada National Judicial Institute Full time

    The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Since its inception in 1988, the NJI has continued to develop and deliver stimulating programs and a variety of digital...

  • Junior Finance Officer

    6 months ago

    Ottawa, Canada National Judicial Institute Full time

    The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Since its inception in 1988, the NJI has continued to develop and deliver stimulating programs and a variety of digital...

  • Senior Finance Operations Coordinator

    3 weeks ago

    Ottawa, Ontario, Canada CATSA Full time

    Job SummaryWe are seeking a detail-oriented and organized Senior Finance Operations Coordinator to join our team at CATSA. This role will be responsible for coordinating financial activities, ensuring accurate and timely processing of transactions, and maintaining efficient financial operations.About the RoleThis is a full-time position working 37.5 hours...

  • Manager, Commercial Finance

    5 months ago

    Ottawa, Canada Canopy Growth Corporation Full time

    The Company At Canopy Growth, our mission is clear: improve lives, end cannabis prohibition, and strengthen communities. We believe that cannabis can be a force for good. We’re building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world. We will achieve this through an innovative and...

  • Finance Coordinator

    6 months ago

    Ottawa, Canada Canadian Mortgage and Housing Corporation (CMHC) Full time

    Education: - Expérience: **Education**: - Bachelor's degree - Business administration and management, general - Accounting - Finance, general **Work setting**: - Government administration **Tasks**: - Establish and implement policies and procedures - Oversee the collection and analysis of financial data **Experience**: - 1 to less than 7...

  • Administrative Assistant, Finance, Permanent

    6 months ago

    Ottawa, Canada CHEO Full time

    Compensation Pay Range: $24.97-$29.22 **Job Description**: -: - Under the general direction of the Director of Finance, the Administrative Assistant, Finance provides autonomous and proactive administrative and clerical support services, ensuring confidentiality and efficient conduct of business in the Finance Department. This position requires...

  • Academic Position in Mathematical Finance

    1 month ago

    Ottawa, Ontario, Canada Canadian Mathematical Society Full time

    Tenure Track Position in Mathematical FinanceThe Department of Mathematical and Statistical Sciences at the University of Alberta invites applications for a tenure-track assistant professor position in mathematical finance. This position offers an excellent research environment with a standard teaching assignment of 2.5 courses per year.We are committed to...

  • Finance Operations Specialist

    3 weeks ago

    Ottawa, Ontario, Canada British Council Full time

    We are seeking a highly skilled Finance Operations Specialist to support the efficient delivery of exams operational administration and finance services in our Cluster.The role will be responsible for assisting Cluster Exams Finance and Administrator counterparts with the production of off-system income recognition journals, ensuring accurate information is...