Medical Secretary

Bargaining Unit:
- SEIU-Clerical- Competition #:
- CLE24-009- Job Type:
- Temporary Full Time- Department:
- Laboratory - Office- Hours of Work:
- Variable- Date Posted:
- March 21, 2024- Job Number:
- J0324-0240- Number of Positions:
- 1- Length of Position:
- Duration of Leave- Closing Date:
- March 28, 2024The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy.

Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form. This includes using techniques and strategies to communicate “I care and I respect you,” providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives.

**Qualifications**:

- Grade 12 graduate or equivalent required
- Graduate of a recognized Medical Office Administration program preferred
- Transportation of Dangerous Goods training asset

**Skill, Ability and Experience**:

- Professional discretion with all interactions with stakeholders including patients, family and physicians with a complete understanding of privacy, confidentiality and security of our patients’ personal health information required
- Strong attention to detail required
- Knowledge of medical terminology required
- Intermediate level proficiency using the Meditech computer system required
- Intermediate level proficiency using Microsoft Office suite preferred
- Recent experience as a Medical Secretary preferred
- Recent Meditech patient registration experience preferred
- Ability to develop and maintain electronic and paper files for ease of retrieval required
- Fast and accurate keyboarding skills required
- Ability to record Minutes of meetings and to transcribe for review and distribution required
- Ability to work independently and as part of a team required
- Effective communication and interpersonal skills required

**Principal Duties**:

- Administrative support to Pathologists
- Review daily surgical pathology reports for formatting and correctness
- Careful transcription and summation of external supplemental and consultation reports into addendum
- Maintain the “Pathologist on call” schedule and circulate as required
- Accurate transcription of autopsies and submission of coroners cases into electronic portal
- Prepare and manage patient records/files in an organized system
- Careful documentation and packaging of pathology slides/blocks sent out for consultation
- Monitor turnaround times of consults to ensure they are received back in a timely manner and follow up as required
- Manage routine questions from outside consultants
- Perform registration and requisitioning of pathology samples
- Provide daily coverage for OP Lab Office to include registration and requisition of patients for Lab testing
- Completes continuing education requirements as necessary
- Other related duties as assigned

Selection will be made on the basis of ability, experience and qualifications as per Article 11.04 of the SEIU Collective Agreement

We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted. In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.