Administrative Assistant

6 days ago

Surrey, Canada Pacific Community Resources Society Full time

**Administrative Assistant**

**Regular Full Time (35 hours/week)**

**Grid 9 ($26.71 - $27.83/hour)**

***

**Closing Date**: February 23, 2024

Supervisor: Jacquie Robertson, Manager Youth Services, Surrey North

**Opportunity**:
The successful applicant will have a minimum of 2 years of direct administrative support.

**Responsibilities**:

- Provide reception to all stakeholders in person or on the phone; provide knowledgeable direction to services or other staff members in-house and external community services.
- Providing accurate word-processing support, editing & composing a wide variety of documents, assisting with organizing meetings, special events and research projects as directed.
- Perform administrative duties as requested by leadership, including OSH Agenda and Minutes, assigning and compling referrals for quarterly reporting,
- Tracking, distribution, and organization of keys/fobs for staff
- Maintaining the general appearance of the reception area, ensuring safety and an overall welcoming environment
- Responsible for ordering, tracking, and organizing office supplies, cleaning supplies and business cards as requested by the manager
- Operate and ensure general care and maintenance of all office equipment; liaise with equipment companies for regular maintenance and urgent requests
- Performs all other related duties as required

**Qualifications and Desired Experience**:

- Criminal Record Check, Including the venerable sector.
- Standard First-aid certificate and CPR
- Advanced computer skills including Microsoft Office Suite; certificate or diploma in Office Administration and three years experience in a busy environment; equivalent experience and education considered.
- Experience with a busy multi-line phone system
- Demonstrated ability to be flexible and adaptable, effectively prioritize tasks and manage time; capable of switching focus from one task to the next, responding appropriately as needs evolve
- Experience creating and working within a culturally inclusive environment for staff, partners, and participants

**Additional Assets**:

- Experience working in social services and multi-program operations.
- Experience in tracking and monitoring Federal contracts
- Knowledge of PCRS programs and services

**Who We Are**

Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves the some of the most vulnerable people in our communities from Vancouver to Hope. We work with youth and vulnerable adults in the areas of education, employment, housing, substance use and mental health, and youth and family support services. We are CARF Accredited and a Certified Living Wage Employer.

**Our Vision** - Everyone thriving in strong, healthy communities

**Our Mission** - To inspire healthy and inclusive communities through leadership and collaboration.

**Our Values** - Advocacy, Diversity and Inclusion, Empowerment, Service Excellence, Stewardship, Well-being

We are grateful to operate on the traditional, ancestral, and unceded territories of the xʷm əθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), Qw'?ntl'en (Kwantlen), se’mya’me (Semiahmoo), sc̓əwaθən məsteyəxʷ (Tsawwassen), q̓ic̓əy (Katzie), kʷikʷəƛ̓əm (Coquitlam), qiqéyt (Qayqayt), máthxwi (Matsqui) and Stó:lō Nations.

**We Offer**
- Equitable Base Pay
- Generous paid vacation time, personal time, sick time; additional paid time off for life events
- Additional paid holidays, ex. Easter Monday, Boxing Day *
- Extended health, prescription, dental & vision care plan, with 100% Employer-Paid Premiums*
- Disability and Life Insurance Coverage *
- Employee & Family Assistance Program including preventative health & counselling *
- Membership in the Municipal Pension Plan with generous employer contributions *
- Flexible schedules and earned time off program *
- Full-day agency orientation and extensive training, with regular ongoing performance evaluations
- In-house digital and classroom learning opportunities; staff funding for professional development.
- Opportunities to use your voice & participate in committees on policy, wellness, safety, EDI, etc.
- _ Eligibility will vary depending on terms and role requirements - details for this posting will be provided on request._

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