Program Coordinator

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 55978
Ministry: Service Alberta and Red Tape Reduction
Location: Edmonton
Full or Part-Time: 2 Full Time Positions
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: April 2, 2024
Classification: Administrative Support 6

**Salary**: 2,073.50 to 2,549.41 bi-weekly ($54,118.35 - $66,539.60/year)

Every Service Alberta & Red Tape Reduction (SARTR) member strives to enable the success of our Ministry partners and Albertans through providing exceptional client-focused services that meet and exceed our clients’ expectations. We are looking for collaborative, agile, solutions-focused individuals with strong communications skills and a strong service orientation. Does this describe you? If so—please read on

Fleet Management Services is the business unit within the Central Logistics Branch in SARTR that administers the government vehicle program. The program provides services designed to support departments in vehicle administration, vehicle operation and vehicle safety.

Services include:

- Management and allocation of the GoA fleet capital budget
- Fleet standards, guidelines, governance, and best practices
- Fleet vehicle acquisition, replacement, delivery, and disposal
- Vendor contract management
- Driver guidelines, governance, and best practices

**Role Responsibilities**:
Do you have a passion for implementing fleet management standards and have a technical knowledge of vehicles and vehicle equipment? If yes, we are looking for you

As a Program Coordinator, you will ensure the delivery of quality vehicle management program services through the effective and efficient administration of financial resources within government policies and procedures, manage data collection and reporting in support of the requirements of the enterprise and in line with Service Alberta and Red Tape Reduction policies and goals.

Reporting to the Team Lead, Fleet Management Office, the Program Coordinator performs these core functions:

- Effectively and efficiently coordinates activities and initiatives in the delivery of the vehicle program to meet and exceed the requirements of client departments in support of program delivery to Albertans.
- Assists ministries in vehicle life cycle management and replacement planning through a variety of ad-hoc and planned activities.
- Issues purchase orders for new vehicle acquisitions and aftermarket equipment with manufacturers and vendors.
- Executes various administration functions in the delivery of the vehicle program.
- Contributes to system data integrity by maintain a high level of accuracy in data entry and conducts audits as needed.
- Assists in the development of policies, processes, procedures, and best practices for the vehicle program.
- Supports process to ensure budget thresholds and financial reporting requirements are satisfied and managed in a timely and effective manner.
- Maintains current product knowledge on a broad range of vehicles and aftermarket equipment through research, and review of publications, catalogues, on-line materials, and regular communication with vendor community.
- Assists departments in a timely and efficient manner to ensure successful delivery of the client's internal and external facing programs. Provides consultation, guidance, and advice to internal and external stakeholders on policies and procedures.To be successful in this role, you need to have:

- Creative problem solving, customer services, and relationship building skills.
- Effective time management, multitasking, and exceptional organizational skills.
- Consultation and interpersonal skills, including ability to develop acceptable solutions to issues is required.
- Team player, and ability to work independently with mínimal supervision.
- Ability to demonstrate initiative, professional judgment, and creativity. Strong communication skills to enable the development and positive maintenance of collaborative working relationships with clients, vendors, and stakeholders.Following will be considered as assets to this role:

- Knowledge of Access, 1GX, and Fleet Management Information System is preferred.
- Experience using MS SharePoint for business operations is preferred.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Agility**:you will need to provide results in a complex, diverse and changing environment.
- **Drive for Results**: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.
- **Develop Self and Others**: you will drive by example a team culture that is focused on continuous learning and

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