Receptionist/office Coordinator

3 weeks ago

Oakville, Canada GVA Lighting, Inc. Full time

GVA Lighting is looking for a well organized, dynamic, and detail-oriented **Receptionist/Office Coordinator** for 13-month long contract to cover maternity leave.
The Receptionist/Office Coordinator is responsible for assisting all GVA clients and visitors and providing administrative support for our team.

**Responsibilities**:

- Being the voice and the face of the company, to maintain the image of GVA Lighting as a friendly, cooperative, fast responding, very efficient, “design type” organization;
- Regular working hours are from 7:30 am to 4:30 pm, Monday to Friday;
- Respond to all incoming phone calls and other general requests;
- Ensures that the office runs efficiently (responsible for the maintenance of office equipment and supplies, management of office cleaning services);
- Daily morning office/shop floor’ preparation (setting hot drinks, checking supplies in washrooms, setting temperatures);
- Implementation and enforcing the company’s dress code and other policies;
- Mailing and filing;
- Manage and coordinate travel bookings;
- Assists executive team as needed;
- Other office duties as required.

**Qualifications & Abilities**:

- 1-3 years of related experience is required;
- Strong oral and written communication skills in English is mandatory;
- The knowledge of Ukrainian or Russian languages is a plus;
- Demonstrated high level of interpersonal skills required to succeed in a collaborative working environment;
- Must display positive attitude and a friendly communication style;
- Demonstrated ability to work in fast paced, technology and engineering based environment;
- Proven ability to prioritize workflow, multi task and detail oriented;
- Excellent customer service and organizational skills required;
- Ability to work both independently and in a team;
- Self-starting, proactive and able to show initiative;
- Ability to exercise a good judgment;
- Strong computer skills including Microsoft Office: Outlook, Word, PowerPoint and Excel;
- Must possess a valid Ontario driving license and a reliable mode of transportation (for office supplies purchases).

**Why GVA?**
GVA Lighting creates outstanding lighting systems and signature lighting projects worldwide in cooperation with the best lighting designers and architects in the world. Our engineering, design and manufacturing takes place right here in the Greater Toronto Area and you can become a part of it Check out some of the amazing lighting projects we completed recently.
- You will receive a competitive salary based on skills and experience
- You may take pride in having participated in landmark projects at home and around the world
- When you work with us you can qualify for professional development, employer sponsored health benefits and retirement savings plan

GVA Lighting is proud to be an equal opportunity employer committed to the attraction, selection, advancement, and fair treatment of all individuals. In accordance with the Human Rights Code and Accessibility for Ontarians with Disabilities Act request for accommodation will be accepted as part of the GVA Lighting hiring process.

During the selection process you might undergo psychometric tests, as well as practical exercises to help us identify those who have the right attitude, skills, know-how and to find a cultural fit with our company’s values.

**Job Type**: Fixed term contract
Contract length: 13 months

**Salary**: $38,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6H 6X5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Licence/Certification:

- driver's licence (preferred)

Work Location: One location

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