Project Coordinator

3 weeks ago

PointeClaire, Canada Capcium Full time

**Benefits**:
At Capcium, all our employees benefit at hire date from competitive compensation packages that include a comprehensive group insurance coverage (Life insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability, Drugs, Extended Health Care, Dental, Vision, Travel, Health Spending Account (HSA), Online Doctors, Second Opinion), in addition to many support programs and resources through our Employee & Family Assistance Program (EFAP). We also offer matching Group Registered Retirement Saving Plan (RRSP), Referral Reward, Tuition reimbursement and the list goes on.

**Development**:
Retention of talents is essential to the success of our business. We pride ourselves on offering internal advancement opportunities and investing in the continuous learning and growth of our employees. We are committed to support our employees in developing their skills and reaching their full potential.

**Culture**:
Capcium has an evolving culture driven by diversity, and passionate people. With our flexible work arrangements, we create a work environment that promotes a healthy balance between work and personal life.

**Diversity, Equality, and Inclusion**:
Embracing Diversity, Equality, and Inclusion is one of our core values. Each employee is considered as an important part of our company regardless of their gender, race, physical or mental disability, religion, nationality, sexual orientation, or age. Supported by our leadership team, we are committed to attracting diverse backgrounds with unique skillsets whereby colleagues work together to better serve our customers and deliver the best science possible.
- Version française à suivre_

**Overview**

Reporting to the Project Manager/PMO Director, the Project Coordinator will coordinate, track, proactively follow up and report on all activities on assigned projects. This includes organizing and chair team meetings, collaborate with all departments, liaison with the client and assist in the follow-up of the NPI (New Product Introduction) process, supporting execution of the projects.

**Main Responsibilities**
- Create, maintain, and communicate individual project plans, schedules and activity statuses in collaboration with the Project Manager/PMO Director.
- Facilitate communication within the internal Capcium team, ensures priorities and responsibilities are clearly understood by each team member.
- Track and proactively follow up on all project-related tasks; updates and maintains information within the different platforms/boards/tracking tools used.
- Identifies potential issues and makes suggestions for resolution(s) to the Project Manager/PMO Director.
- Organizes and chairs/participates in project /activity review meetings and distributes the minutes / ensures action items are identified and communicated.
- Replies to customers’ requests including and not limited to, update on the delivery of their order, documentation requirements, etc.
- Maintains and updates project information within SharePoint.
- Follows up with the client on different activities including, and not limited to, documentation approvals, deliveries of their API or other raw materials, etc.
- Assist the Project Manager/PMO Director in the follow-up of the NPI from receiving Client Purchase Order to release and shipment of the product.
- Work with Project Manager/PMO Director to develop, drive, and implement project goals.
- Manage communications and deliverables from all stakeholders for project.
- Escalates risks and issues, actively participates in resolution/mitigation.
- Establishes partnerships cross-functionally as necessary to ensure project success.
- Develops and maintains a strong team spirit with all team members.
- Participates in the development and improvement of new project tools and documentation.
- Contributes to process improvement by actively utilizing new practices, collecting and sharing feedback.
- Ad Hoc requests as required.
- Back up for this role is the Project Manager/PMO Director.

**Qualifications**
- Bachelor’s degree in science, or equivalent
- Minimum 2-3 years’ experience in a similar position
- Experience in pharmaceutical industry, an asset
- Proficiency in Microsoft Office (including MS Project, an asset)
- Able to manage several projects at different levels of priority with multiple deadlines
- Ability to work as part of multi-functional teams and to collaborate with various levels of management and employees
- Excellent interpersonal, organizational, prioritization, communication, leadership, and problem-solving skills
- Goal oriented and good decision maker
- Customer centric
- Works well as part of a team and independently
- Has strong work ethics and shows initiative
- Functional bilingualism (English and French), both spoken and written are required

**Sommaire**

Relevant du Chef de Projets/Directeur PMO, le Coordonnateur de Projets coordonnera et suivra de façon proactive et fera rapport sur tous les projets assignés. Cela c

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