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Accounts Payable Administrator
2 weeks ago
**Here’s what you’ll be doing as an Accounts Payable Admin**:
The role of the Accounts payable admin is to support the daily operations of Stella’s Head Office. The AP admin performs administrative tasks, ensures a smooth flow of communication between Stella’s Head Office and Suppliers/Vendors, acts as a contact for various advertising companies and donation requests, facilitates smooth financial operations and assists with other administrative tasks as required. The AP admin is an essential part of the office team, completing all tasks assigned in a timely manner, supporting the Head Office team in all capacities.
**Responsibilities**:
- Assist the Director, P&B Services, by supplying bi-monthly summary reports of accounts payable items.
- Prepare and process invoices (cheques, electronic transfers, etc.), bank and credit card reconciliations according to established payment terms and schedules.
- Monitor and manage outstanding payments to ensure timely and accurate settlement using AutoEntry and Sage.
- Communicate with various vendors regarding invoice inquiries, payment status, and issue resolution.
- Act as contact for donation requests by reviewing and presenting requests to management for consideration. Responsible for responding to the requester, and arranging for donation pick up, where applicable; and, tracking same.
- Identify opportunities for process improvements to enhance efficiency and accuracy within the accounts payable function.
- Provide support to the Head Office team as needed.
Qualifications:
- Proficiency in using accounting software (Sage 50 would be an asset) and Microsoft Office Suite (Excel, Word, Outlook).
- Attention to detail and a high level of accuracy in data entry and recordkeeping.
- Effective communication skills, both written and verbal.
- Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.
- Previous experience in accounts payable or related financial roles is preferred.
Incentives:
- Life, Health and Dental Benefits plans
Employee discount
- Employee Assistance program
- Career development
- Opportunities for advancement
Job type: Full time/In-person
**Job Types**: Full-time, Permanent
**Salary**: $16.00-$18.00 per hour
**Benefits**:
- On-site parking
- Store discount
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Winnipeg, MB R3T 3X9: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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