Medical Secretary

7 months ago

Hamilton, Canada McMaster University Full time

**Schedule**

Monday - Friday, 8:30AM -4:30PM

35 Hours Per Week, HYBRID

**Education Level**

2 year Community College diploma in Medical Office Administration or related field.

**Career Level**

Requires 3 years of relevant experience.

**Job Description Number**

JD00009

**Unit/Project Description**:
The **Department of Pediatrics **at McMaster University and McMaster Children’s Hospital is home to over 200 pediatricians, scientists, teachers, and learners whose collective mission is to improve the wellbeing of children and their families - both locally, and around the world.

We are proud to represent faculty who hold Canada Research Chairs, are members of the Order of Canada, and are national award-winning teachers.

Our members leverage their voices as child health leaders to support our communities and advocate for change so that all children, regardless of health status, can experience a fulfilling life. Our administrators are valued team members and are critical to the success and impact of our work.

We invite you to find out more about us here:
A **Medical Secretary** is required to provide secretarial and administrative support in the **Department of Pediatrics**. The successful incumbent will coordinate support within the division of Respirology to administer general office, accounting and program procedures within a fast-paced, academic medical setting. The division currently includes 3 fulltime faculty.

To be successful in this position, you must have strong organizational, interpersonal and communication skills; experience supporting multiple individuals and an excellent attention to detail.

**Job Summary**:
The **Medical Secretary (II)** is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

**Purpose and Key **Functions**:

- Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Conduct database, literature and web searches to locate and retrieve documents and articles.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
- File, retrieve, and purge files.
- Monitor and order office supplies.
- Attend meetings and take minutes.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes, and arrange courier shipments.
- Remain current with relevant medical terminology.

**Requirements**:

- 2 year Community College diploma in Medical Office Administration or related field.
- Requires 3 years of relevant experience.

**Assets**:

- Robust self-care skills and an ability to cope emotionally with encountering the theme of acute and chronically ill infants, children and youth.
- Attendance at the occasional before and after-hours meetings may be a requirement of this position.
**Vision**: _A brighter path for every child and their family._

**Mission**:_ Together, we lead to advance child and youth health. We are committed to patient-centred care, research, education, learning, and advocacy._
- We strive for diverse representation, inclusive participation, equitable opportunities, and we address structural barriers to improve healthcare outcomes.
- Our innovative work achieves global impact and enhances the well-being of all children and their families.
- We support the welfare of our team members and engage with respect and accountability.

**Values**:

- We value compassion, collaboration, excellence, and innovation.
- We recognize it is our responsibility to create environments where all people feel safe and supported.

**Additional Information**:
**Knowledge and Experience with**:

- Experience working in a child and

  • Medical Secretary/receptionist

    2 weeks ago

    Hamilton, Canada Eastside Medical Clinic Full time

    We are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...

  • Medical Secretary

    4 months ago

    Hamilton, Canada One Vascular Full time

    Currently seeking energetic and motivated Medical Secretary to provide administrative support for a vascular surgeons hospital practice. The Medical Secretary’s primary responsibilities include scheduling patients, booking OR’s, submitting OHIP billings, responding to patient and internal inquiries and additional administrative support as required. Job...

  • Medical Secretary

    4 weeks ago

    Hamilton, Canada Compass Community Health Full time

    Compass Community Health offers primary care health services and health promotion programs to diverse communities and individuals. We are currently seeking a: **Medical Secretary (Primary Care)** **Contract - 12 months (Full Time 37.5 hours)** **Annual Salary Range: $40,062 - $ 47,132** **Hourly Salary Range: $20.54 - $24.17** - Warmly receive client...

  • Medical Secretary

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66639 **Location** - Hamilton General Hospital**Open Date** - 12/06/2024 **Job Type** - Continuing **Close Date** - 12/26/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...

  • Medical Secretary

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II) **Job ID** - 66791 **Location** - Juravinski Hospital **Open Date** - 12/18/2024 **Job Type** - Continuing **Close Date** - 12/31/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday; 8:30 am to 4:30 pm **Education Level** 2 year Community College diploma in Medical Office Administration or relevant field. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ The...

  • Medical Secretary

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30 am - 4:30 pm **Education Level** College Diploma in a related field of study **Career Level** Experienced (non-manager) **JD #**: JD0009 **Pay Grade**: 5 **Title**: Medical Secretary II (Nephrology_ **Unit/Project Description**: About Us The Department of Pediatrics at McMaster University and McMaster Children’s...

  • Medical Secretary

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66473 **Location** - Hamilton General Hospital**Open Date** - 11/27/2024 **Job Type** - Continuing **Close Date** - 12/30/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...

  • Medical Secretary

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66565 **Location** - St. Joseph's Hospital**Open Date** - 12/02/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 12/08/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary...

  • Medical Secretary

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65865 **Location** - St. Joseph's Hospital**Open Date** - 10/23/2024 **Job Type** - Continuing **Close Date** - 11/10/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72 -...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours weekly (Mon-Fri) **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience **Hourly Rate** Grade 5 - Min $22.53 Max $31.70 **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses,...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience. **Title**: Medical...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Career Level Requires 2 years of relevant experience. Should the...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience. Should the successful...

  • Medical Secretary

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65916 **Location** - St. Joseph's Hospital**Open Date** - 10/25/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 11/02/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience. **Job Description Number** JD0009 The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College Diploma **Career Level** 3 years experience The Department of Surgery is seeking a **Medical Secretary II** to support two **Burn Surgeons at the Hamilton General Hospital.** The Burn program at HGH is one of two regional burn programs providing...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 7 hours per day, 8:30am to 4:30pm; Tuesday and Friday required and preference of either Wednesday or Thursday, (2 half days or 1 full day) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project...

  • Medical Secretary

    7 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 7 hours per day, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: McMaster University's Department of Surgery seeks a skilled...

  • Medical Secretary

    6 months ago

    Hamilton, Canada McMaster University Full time

    Schedule Monday - Friday 8:30 a.m. 4:30 p.m. Education Level 2 year Community College diploma in Medical Office Administration or related. Career Level Requires 3 years of relevant experience. The Department of Medicine is looking for a Medical Secretary to support a busy Respirologist at Firestone Institute for Respiratory Health, sited at St Joseph's...