Medical Secretary
7 months ago
**Schedule**
Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs.
**Education Level**
2 years Community College diploma in Medical Office Administration or related field.
**Career Level**
Requires 2 years of relevant experience.
**Title**:
Medical Secretary (I)
**Unit/Project Description**:
Stonechurch Family Health Centre is a clinical teaching unit located at 1475 Upper Ottawa Street. It is affiliated with Hamilton Health Sciences and McMaster University. Over 50 multidisciplinary clinicians provide a full range of direct primary health care to approximately 18,000 patients, as well as to provide training to new family doctors and other health professionals.
As a member of the healthcare team, this position provides clinical, clerical, and, administrative support in a busy family practice office. This position will enhance the patient visit by supporting a large number of busy health care providers.
**Job Summary**:
The Medical Secretary (I) is responsible for performing a variety of secretarial and administrative duties within a clinical or medical practice setting.
**Purpose and Key Functions**:
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Write a variety of formal notes and records such as meeting minutes.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Conduct database, literature and web searches to locate and retrieve documents and articles.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes, and arrange courier shipments.
**Requirements**:
2 year Community College diploma in Medical Office Administration or related field.
Requires 2 years of relevant experience.
**Additional Information**:
Other responsibilities include:
- use of OSCAR software
- management of clinical supplies and equipment
- triaging calls
- scanning medical documents
- processing uninsured monies
- a minimum of two years’ experience in a medical clinic, preferably family medicine
- demonstrated customer service expertise
- demonstrated knowledge of clinical instruments, equipment, and supplies particular to family medicine
- knowledge and skill in using computers with keyboarding at 50 wpm
- previous experience in phone triage and booking for multiple caregivers
- demonstrated effective communication, organizational, and interpersonal skills with patients and within an interdisciplinary team environment
- ability to lift and maneuver supplies up to 25 pounds
- ability to appreciate the confidential nature of the position.
The Medical Secretary II shares responsibility for modelling and supporting policies and practices that are aligned with DFM’s commitment to truth and reconciliation with Indigenous Peoples, to addressing the harms of racism experienced by Black and racialized communities and to creating and sustaining an equitable, diverse and inclusive workplace for all.
Flexibility in schedule is required as there may be occasional early morning, evening, or weekend shifts.
**How To Apply**
**Employment Equity Statement**
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext
-
Medical Secretary/receptionist
3 weeks ago
Hamilton, Canada Eastside Medical Clinic Full timeWe are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...
-
Medical Secretary
4 months ago
Hamilton, Canada One Vascular Full timeCurrently seeking energetic and motivated Medical Secretary to provide administrative support for a vascular surgeons hospital practice. The Medical Secretary’s primary responsibilities include scheduling patients, booking OR’s, submitting OHIP billings, responding to patient and internal inquiries and additional administrative support as required. Job...
-
Medical Secretary
1 month ago
Hamilton, Canada Compass Community Health Full timeCompass Community Health offers primary care health services and health promotion programs to diverse communities and individuals. We are currently seeking a: **Medical Secretary (Primary Care)** **Contract - 12 months (Full Time 37.5 hours)** **Annual Salary Range: $40,062 - $ 47,132** **Hourly Salary Range: $20.54 - $24.17** - Warmly receive client...
-
Medical Secretary
3 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66639 **Location** - Hamilton General Hospital**Open Date** - 12/06/2024 **Job Type** - Continuing **Close Date** - 12/26/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
7 days ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II) **Job ID** - 66791 **Location** - Juravinski Hospital **Open Date** - 12/18/2024 **Job Type** - Continuing **Close Date** - 12/31/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
1 day ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - Medical Secretary (II) **Job ID** - 66755 **Location** - HSC- Central Campus **Open Date** - 12/23/2024 **Job Type** - Continuing **Close Date** - 01/19/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Obs & Gyn **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday to Friday; 8:30 am to 4:30 pm **Education Level** 2 year Community College diploma in Medical Office Administration or relevant field. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ The...
-
Medical Secretary
7 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday - Friday 8:30 am - 4:30 pm **Education Level** College Diploma in a related field of study **Career Level** Experienced (non-manager) **JD #**: JD0009 **Pay Grade**: 5 **Title**: Medical Secretary II (Nephrology_ **Unit/Project Description**: About Us The Department of Pediatrics at McMaster University and McMaster Children’s...
-
Medical Secretary
4 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66473 **Location** - Hamilton General Hospital**Open Date** - 11/27/2024 **Job Type** - Continuing **Close Date** - 12/30/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72...
-
Medical Secretary
3 weeks ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 66565 **Location** - St. Joseph's Hospital**Open Date** - 12/02/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 12/08/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Surgery **Salary Grade/Band** - Grade 5 **Salary...
-
Medical Secretary
2 months ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65865 **Location** - St. Joseph's Hospital**Open Date** - 10/23/2024 **Job Type** - Continuing **Close Date** - 11/10/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary Range** - $20.72 -...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours weekly (Mon-Fri) **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience **Hourly Rate** Grade 5 - Min $22.53 Max $31.70 **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses,...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Career Level Requires 2 years of relevant experience. Should the...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience. Should the successful...
-
Medical Secretary
2 months ago
Hamilton, Canada McMaster University Full time**Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65916 **Location** - St. Joseph's Hospital**Open Date** - 10/25/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 11/02/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience. **Job Description Number** JD0009 The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** 7 hours per day, 8:30am to 4:30pm; Tuesday and Friday required and preference of either Wednesday or Thursday, (2 half days or 1 full day) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project...
-
Medical Secretary
7 months ago
Hamilton, Canada McMaster University Full time**Schedule** 35 hours per week, Monday to Friday, 7 hours per day, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: McMaster University's Department of Surgery seeks a skilled...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full time**Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College Diploma **Career Level** 3 years experience The Department of Surgery is seeking a **Medical Secretary II** to support two **Burn Surgeons at the Hamilton General Hospital.** The Burn program at HGH is one of two regional burn programs providing...
-
Medical Secretary
6 months ago
Hamilton, Canada McMaster University Full timeSchedule Monday - Friday 8:30 a.m. 4:30 p.m. Education Level 2 year Community College diploma in Medical Office Administration or related. Career Level Requires 3 years of relevant experience. The Department of Medicine is looking for a Medical Secretary to support a busy Respirologist at Firestone Institute for Respiratory Health, sited at St Joseph's...