Medical Secretary

5 days ago

Hamilton, Canada McMaster University Full time

**Regular/Temporary**
- Regular

**Job Title**
- MEDICAL SECRETARY (II)**Job ID**
- 65865

**Location**
- St. Joseph's Hospital**Open Date**
- 10/23/2024

**Job Type**
- Continuing

**Close Date**
- 11/10/2024

**Employee Group**
- Unifor Unit 1, Staff

**Favorite Job**

**Department**
- Medicine

**Salary Grade/Band**
- Grade 5

**Salary Range**
- $20.72 - $32.57 (hourly)

**Hours per Week**
- 28

**Posting Details**

**Schedule**
- Monday - Thursday 8:30 a.m. - 4:30 p.m.
- **Education Level**
- 2 year Community College diploma in Medical Office Administration or related field.

**Career Level**
- Requires 3 years of relevant experience.
- **Unit/Project Description**:
For Department use only. A Medical Secretary is required in the Department of Medicine to provide administrative and clinical support to a Gastroenterologist, sited at St. Joseph’s Healthcare Hamilton - Charlton Campus.

**Job Summary**:
The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

**Purpose and Key Functions**:

- Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Conduct database, literature and web searches to locate and retrieve documents and articles.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
- File, retrieve, and purge files.
- Monitor and order office supplies.
- Attend meetings and take minutes.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes, and arrange courier shipments.

Assets:

- Remain current with relevant medical terminology.

**Assets**:

- Familiarity in a hospital setting,
- Familiarity with Oscar,
- Familiarity with Dovetale.

**Additional Information**:

- Other duties may be assigned as required.
- Self-starter
- Good work ethic
- Pleasant disposition
- Ability to organize last minute appointments/meetings

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Mandate - FHS**

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

**Interview Experience

  • Medical Secretary/receptionist

    5 months ago

    Hamilton, Canada Eastside Medical Clinic Full time

    We are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...

  • Medical Secretary

    2 months ago

    Hamilton, Canada One Vascular Full time

    Currently seeking energetic and motivated Medical Secretary to provide administrative support for a vascular surgeons hospital practice. The Medical Secretary’s primary responsibilities include scheduling patients, booking OR’s, submitting OHIP billings, responding to patient and internal inquiries and additional administrative support as required. Job...

  • Medical Secretary

    2 weeks ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    Job SummaryThe Medical Secretary position at Hamilton Health Sciences is a key role in our team, providing clerical and secretarial support to our medical staff. This includes telephone triaging of patient calls, general office management, and working in a team environment to ensure seamless care delivery.Key ResponsibilitiesProvide administrative support to...

  • Medical Secretary

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday; 8:30 am to 4:30 pm **Education Level** 2 year Community College diploma in Medical Office Administration or relevant field. **Career Level** Requires 3 years of relevant experience. **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ The...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience JD00009 5 Medical Secretary (II) The Department of Surgery is seeking a **Medical Secretary II** to support two **Trauma/General Surgeons at the Hamilton General Hospital.** The...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30 am - 4:30 pm **Education Level** College Diploma in a related field of study **Career Level** Experienced (non-manager) **JD #**: JD0009 **Pay Grade**: 5 **Title**: Medical Secretary II (Nephrology_ **Unit/Project Description**: About Us The Department of Pediatrics at McMaster University and McMaster Children’s...

  • Medical Secretary

    5 months ago

    Hamilton, Canada LEADER research Full time

    **Company description** We are an immunodermatology clinic in Hamilton, specializing in providing therapies for patients with complex or severe cases of skin conditions that are autoimmune related, such as psoriasis, eczema, and urticaria. As both a practicing medical clinic and a clinical research centre, our patients have the potential opportunity to...

  • Medical Secretary Ii

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Casual - Not set schedule or guarantee of hours **Education Level** 2 year Community College Diploma **Career Level** 3 years experience At **McMaster University**, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster inclusive excellence which values the strengths,...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours weekly (Mon-Fri) **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience **Hourly Rate** Grade 5 - Min $22.53 Max $31.70 **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses,...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience. **Title**: Medical...

  • Medical Secretary

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience, **Title**: Medical...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Requires 2 years of relevant experience. Should the successful...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 years Community College diploma in Medical Office Administration or related field. **Career Level** Career Level Requires 2 years of relevant experience. Should the...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - MEDICAL SECRETARY (II)**Job ID** - 65916 **Location** - St. Joseph's Hospital**Open Date** - 10/25/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 11/02/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Medicine **Salary Grade/Band** - Grade 5 **Salary...

  • Medical Secretary

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 24.5 hours/week; 8:30 - 4:30; Mon-Wed 7 hours/day & Thursday 3.5 hours **Education Level** 2 year community College diploma in Medical Office Administration or related field. **Career Level** Requires 3 years relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** 3 years of relevant experience. **Job Description Number** JD0009 The **Department of Surgery** is seeking a **Medical Secretary II** to support two **Burn Surgeons at...

  • Medical Secretary

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 7 hours per day, 8:30am to 4:30pm; Tuesday and Friday required and preference of either Wednesday or Thursday, (2 half days or 1 full day) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 7 hours per day, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: McMaster University's Department of Surgery seeks a skilled...

  • Medical Secretary

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30AM -4:30PM 35 Hours Per Week **Education Level** 2 year Community College Diploma **Career Level** 3 years experience The Department of Surgery is seeking a **Medical Secretary II** to support two **Burn Surgeons at the Hamilton General Hospital.** The Burn program at HGH is one of two regional burn programs providing...

  • Medical Secretary

    4 months ago

    Hamilton, Canada McMaster University Full time

    Schedule Monday - Friday 8:30 a.m. 4:30 p.m. Education Level 2 year Community College diploma in Medical Office Administration or related. Career Level Requires 3 years of relevant experience. The Department of Medicine is looking for a Medical Secretary to support a busy Respirologist at Firestone Institute for Respiratory Health, sited at St Joseph's...