Financial Manager
2 weeks ago
**Employment Opportunity - Financial Manager**
**Job Summary**:
Reporting to the Director of Operations at Grant Memorial Baptist Church (GMBC), this
position is responsible for all accounting activities and financial reporting related to the
operations of GMBC, a church with 1,500 constituents and an annual operating budget
of $2.3 million.
**Direct Report**: Payroll Administrator/Financial Coordinator
**Time Requirements**: 30 hours per week or.8FTE
General office hours are 8:30 to 4:30 Monday to Friday, alternative working hours will be
required periodically to meet the requirements of the position.***
**Responsibilities**:
Accounting
- Ensure the maintenance of an appropriate accounting control environment and
oversee the operations of the accounting department, providing instructions and
support to all paid and volunteer accounting staff
- Ensure adoption and compliance with generally accepted accounting principles
applicable to not-for-profit entities
- Review invoices for payment and authorize payment, ensure accounts payable
are paid in a timely manner. Prepare and/or review monthly bank reconciliations
- Monitor accounts receivable to ensure timely collection
- Ensure the reconciliation of all inter-organizational accounts
- Ensure the maintenance of schedules and sub-ledgers to support all accounts
- Prepare and/or review month end accruals and adjustments when required
- Ensure the maintenance of appropriate accounting records
- Maintain Capital Expenditure spreadsheet, ordering items when necessary
- Process on-line banking transactions as related to income and donation and
journal entries
- Maintain the petty cash fund, cash balances and banking relationships
- Maintain a documented system of accounting policies and procedures, an
orderly accounting filing system and chart of accounts
- Oversee and maintain risk management requirements including property
insurance, general liability and director and officer insurance
- Oversee and manage accounting and related software
Payroll
- Oversee the management and administration of payroll, benefits, and group
retirement savings plan
- Review, and assist in when necessary, the preparation of regular payroll
Financial Reporting
- Prepare and/or review month end accruals and adjustments
- Prepare timely monthly financial statements on an accrual basis for review with
management
- Implement annual budgets and monitor departmental and entity wide revenues
and expenses to budget
- Present the monthly financial statements and prepare variance to budget
analysis where and when required
- Act as liaison for all fiscal activities including interaction with external parties
- Oversee the annual financial audit preparation of working papers; liaise with
external auditors, providing requested accounting information and
documentation and responding to their enquiries
- Issue financial statements, provide information to the external accountant for
creation of the church’s financial statements, calculate and issue financial
analysis of the financial statements
- Calculate and issue financial and operating metrics
- Provide for a system of management cost reports
Budgeting
- In conjunction with the Director of Operations develop the budget process and
the development and preparation of annual operating and capital budgets
- Maintain the annual budget, calculate variances from the budget and report
significant issues to management
- Assist in the development of longer range financial plans when required
Regulatory Compliance
- Ensure adoption and compliance with generally accepted accounting principles
applicable to not-for-profit charitable organizations
- Ensure compliance with Canada Revenue Agency standards and requirements
for not-for-profit charitable organizations
- Ensure proper accounting procedures for donations, managing collection,
recording and verifying accuracy of charitable receipting
- Ensure appropriate records are maintained to facilitate donor records for tax
receipt purposes
- Preparation of year-end receipts for donations for tax purposes
- Prepare/oversee the preparation and timely submission of annual charitable
returns and corporate reporting
- Monitor debt levels and compliance with debt covenants
Administrative
- Attend regular meetings of the Ministry Operations Team, the Finance
Committee, and other meetings as requested
- Oversee the development and regular updating of complete policy and
procedures manuals
- In conjunction with the Director of Operations develop fiscal policies and
procedures to include accounts payable and receivables, capital expenditures,
cash management, loans, audits, and internal accounting controls
- In conjunction with the Director of Operations develop a financial plan, risk
management strategy and internal control strategy
- Act as Privacy Officer
**Qualifications**:
- Demonstrated ability to act proactively in identifying and analyzing issues and
resolving problems
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