Administrative Assistant

3 weeks ago


London, Canada City of London Full time

**Summary of Duties**
Reporting to the Director of Municipal Housing; provides administrative and clerical support for management, Program, Technical and Financial Officers as well as the Housing Access Centre; maintains the City of London Housing webpage.

**Work Performed**
Composes letters and memoranda from instructions or notes. Undertakes word processing of letters, memoranda and reports.
Inputs, updates, sets-up and maintains data bases. Assists in the compilation of data for required reports. Prepares and updates monthly report on Operational Reviews, Technical Reviews, Annual and Quarterly Housing Provider Information Reports, and records all transactions with respect to these reports.
Establishes and/or maintains the various Housing Division filing systems.
Assists the Technical and Program Officers in the preparation of reports and information requests.
Maintains and submits payroll records. Records and prepares attendance records for the Housing Access Centre and the Housing Division for approval by Director of Housing.
Performs a variety of clerical tasks including photocopying, arranging meetings, monitoring and ordering office supplies for the Housing Access Centre and the Housing Division. Develops efficient and effective clerical procedures to enhance Division. Responsible for implementation upon
approval.
Maintains petty cash.
Assists in monitoring the Housing Division and Housing Access Centre administrative budgets.
Performs related duties as assigned.

**Qualifications/Experience**
One year of a two year Community College Office Administration Diploma.

Six months to one year related experience.

**Specialized Training & Licenses**
Typing speed required is 50 w.p.m.;
Excellent verbal and written communication skills;
Demonstrated proficiency in word processing, spreadsheets and various software.

Knowledge and experience in Web Publishing.

**Compensation and Other Information**
$30,834 - $53,508(Level 6)

**Other Information**:
Current hours of Work: Monday - Friday from 8:30 a.m. - 4:30 p.m.

NOTE: Applicants may be required to complete a job related test.

Job Reference: COL01487



  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...


  • London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...


  • London, Canada London Machinery inc. Full time

    Administrative Assistant **Company Description**: McNeilus Mixers and London Machinery Inc. represent a combined 171 years of industry and mixer - building knowledge, serving not only the United States and Canada, but globally. Our brands are industry leaders with a strong commitment to help move our industry forward with our focus on innovation and...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 6-month, temporary full time contract opportunity. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of...


  • London, Canada VersaBank Full time

    We are currently recruiting for an Administrative Assistant at our VersaBank Innovation Center of Excellence (VICE) office. The office is located near the London airport, at 1979 Otter Place. This position is based in office every day, with working hours from 11am to 5pm, Monday to Friday. The Administrative Assistant plays an important role in ensuring the...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a wholly grant-funded, temporary full-time contract opportunity with an expected end date of August 30, 2024. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by...


  • London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...


  • London, Canada Engineered Air Full time

    **Administrative Assistant** Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific project's...


  • London, Canada PermaCorp Group of Companies Inc Full time

    **About PermaCorp Group** Through our global presence and decades of market experience, PermaCorp Group of Companies consists of a connected group of business entities that are continually working together to deliver on our Lasting Choice Solutions product and service philosophy. Through innovation and a relentless commitment to deliver products and...


  • London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N Please note, this is a temporary full time contract opportunity, with an anticipated end date of July 31, 2025. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving...


  • London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...


  • London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • London, Canada Ontario Association of Paramedic Chiefs Full time

    Salary Range: TBDLocation: Middlesex-London, ON Organization: Middlesex-London Paramedic ServiceJob Type: Full-timeExpiration Date: January 06, 2024Classification: Non-unionJob DescriptionReporting to the Senior Management Team, the Administrative Assistant provides day-to-day administrative support to Middlesex-London Paramedic Service. This position will...


  • London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...


  • London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...


  • London, Canada Heaters, Controls & Sensors Ltd Full time

    **Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...


  • London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: **About Us**: The Faculty of Education's mission is to prepare knowledgeable, critical, creative and courageous educators; through our teaching, research and service, we create equitable and just opportunities and outcomes for all individuals and...


  • London, Canada Canadian Blood Services Full time

    Canadian Blood Services is looking for a **Administrative Assistant **to join our dynamic **Donor Relations & Collections ONN **team in London, Ontario. .**Job category**: Administrative **Job posting ID**: 4213 **Employment status**:Regular full-time **Classification**:BT OPSEU 160 **Salary/Rate of pay**:Starting at $21.65 **Application deadline**:...