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Office Assistant- Ottawa International Animation

4 months ago

Ottawa, Canada Ottawa Festivals Full time

**Contract Term**: 26 Weeks **Start Date**: ASAP **End Date**: After 26 weeks

**Work Location**: Arts Court, 2 Daly Ave

**Job Summary**: The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. Want to learn about all aspects of event management? This job is for you. The OIAF Office Coordinator will be the front lines liaison between the Festival and the public. You will help to keep the office organized and assist all staff with administrative tasks. This position will also assist with youth outreach initiatives.

**Responsibilities**:

- Communicate with customers, employees and other individuals to answer questions, disseminate or explain information, and take orders
- Reach out to elementary and high school teachers and students to promote school outreach events
- Help with the logistics and promotion of Family Day
- Update the organization’s databases, including the Canadian Animation Directory
- Ensure the office is well organized, clean and free of clutter
- Direct all inter-office communications
- Work with other staff and take on other appropriate projects
- Assist with volunteers

**Skills and Qualifications**:

- Excellent communication and people skills (verbal and written)
- Good organizational skills and initiative
- Attention to detail and accuracy
- You love to organize and keep things tidy.
- French language fluency (verbal and written) is an asset
- Experience working in customer service
- Strong computer skills: ability to quickly learn new programs/platforms and take initiative to troubleshoot

**Learning Opportunities and Additional Benefits**
- Work behind the scenes of a dynamic, local film festival
- Learn and/or level up your proficiency in platforms like Airtable, Eventive, Quickbooks, Stripe, Eventival, and more
- Dedicated in-house seminars to learn about all aspects of event management
- Meet people within the local, Canadian, and international film industry

**Additional Qualifications Required**:
Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
1. You are a resident, living in Ontario.

2. You are not a full-time student (part-time students are eligible).

3. You are not leaving employment to participate (working less than an average of 20 hrs./week is considered unemployed.

4. You also must meet, and provide documentation for, at least one of the following criteria:
a. Previously established an Employment Insurance benefit claim (regular benefits within the last three years or maternity/parental within the last five years), OR

b. Previously employed in Canada in any five of the last ten calendar years and earned gross income in excess of $2000 in each calendar year.

**Remuneration**:
$620 (gross) per week for 32 hours / $19.375 per hour provided by the Province of Ontario.

**Salary**: $19.38 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location