Executive Assistant, Assistant Vice-president
2 months ago
**Date Posted**:10/18/2024
**Req ID**: 40238
**Faculty/Division**: VP - Division of University Advancement
**Department**: Alumni Relations
**Campus**: St. George (Downtown Toronto)
**Description**:
**Position Summary**:
Under general supervision, the incumbent provides comprehensive administrative support to the Assistant Vice-President, Alumni Relations in all matters relating to the smooth running of the Assistant Vice-President’s office. The incumbent also maintains excellent relations with the senior members of the DUA senior management team and other executive offices within the university, including all constituencies.
The incumbent provides executive administration related to the AVP's responsibilities, provides administrative support to the Office of the AVP and her direct reports, as required; assists with communication, relationship management and provides project support. Duties include: maintaining a comprehensive calendar for the AVP; coordinating complex meeting requests with senior members of the Alumni Relations and broader DUA and University teams; preparing background material; drafting and distributing complex communication materials/correspondence; serving as the point of contact for alumni, donors, senior volunteers and senior administrative officers; develops and drafts meeting schedules, agendas, meeting packets, minutes and correspondence directed to both internal and external stakeholders. In addition, the incumbent serves as a liaison with the Manager, Cross Portfolio Initiatives to ensure that travel plans and arrangements are aligned and that the AVP’s schedule, travel requirements and other responsibilities are factored into planning and preparation for delegation and other travel. The incumbent will take the lead on travel and accommodation arrangements for the AVP as required, depending on the nature of the trip.
The incumbent serves as the first point of contact and is a key administrative representative for the Alumni Relations office; triages both internal and external requests; and maintains positive relations with internal and external stakeholders. The incumbent serves as a liaison with various senior level administrators on a variety of highly confidential issues and works in collaboration with various campus departments in accomplishing duties. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, resourcefulness, and absolute confidentiality. The incumbent must present a professional image of the alumni office and the University by interacting knowledgeably and courteously with many people including donors, volunteers, senior administrators, faculty, staff, students, and community members. The incumbent must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic, fast-paced environment.
**Qualification Required**:
**Education**:
- University degree or acceptable equivalent combination of education and experience.
**Experience**:
- Minimum five (5) years’ experience in progressively responsible senior administrative roles.
- Experience working in an academic environment and/or with fund-raising environment preferred.
- Intensive experience using scheduling software. Experience working with technical information an asset.
- Proven success in providing superior service and support in a busy, demanding environment.
- Knowledge of the University structure and senior administration an asset.
**Skills**:
- Superior word processing skills using Microsoft Word; 65 wpm typing; advanced working knowledge of Microsoft Word, Excel, and PowerPoint.
**Other**:
- Exceptional knowledge of University policies and procedures, and decision-making processes.
- Superior oral and written communication, interpersonal, analytical, decision-making, organizational, and problem solving skills.
- Demonstrated ability to draft clear and concise correspondence.
- Strong customer-service orientation.
- Demonstrated initiative, accuracy, leadership and meticulous attention to detail.
- Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature.
- Ability to organize a heavy and fluctuating workload in a changing environment.
- Ability to work under pressure and to meet deadlines.
- Ability to assimilate and interpret significant amounts of information.
- Ability to work effectively and professionally, both independently and within a team environment
**Closing Date**:11/03/2024, 11:59PM ET
**Employee Group**: Salaried
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:PM 1 - Hiring Zone: $75,286 - $87,834 - Broadband Salary Range: $75,286 - $125,475
**Job Category**:Administrative / Managerial
-
Executive Assistant To a Senior Vice President
2 months ago
Old Toronto, Canada iA Financial Group Full timeThe Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? p>Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you...
-
Executive Assistant to Vice Presidents
7 months ago
Toronto, Canada North York General Hospital Full time**Company Bio** IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and...
-
Executive Assistant, Executive Vice President
3 weeks ago
Toronto, Canada Humber River Regional Hospital Full timePosition ProfileHumber River Health. Lighting New Ways In Healthcare.Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in...
-
Executive Assistant, Executive Vice President
3 weeks ago
Toronto, Canada Humber River Regional Hospital Full timePosition Profile Humber River Health. Lighting New Ways In Healthcare. Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents...
-
Executive Assistant, Executive Vice President
3 months ago
Greater Toronto Area, Canada Humber River Health Full timePosition Profile: **Humber River Health. Lighting New Ways In Healthcare.** Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000...
-
Executive Assistant, Executive Vice President
2 months ago
Toronto, Ontario, C6A, Ontario, Canada Humber River Regional Hospital Full timePosition Profile Humber River Health. Lighting New Ways In Healthcare. Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents...
-
Compliance - Assistant Vice President
6 months ago
Toronto, Canada MUFG Full time**Job Summary**: The Assistant Vice President will support the Vice President in overseeing the development and execution of a comprehensive compliance and AML/ATF framework that identifies, assesses and addresses all regulatory and legislative compliance risks, developing and implementing programs relating to the assets, employees, customers and reputation...
-
Executive Assistant
6 months ago
Toronto, Canada Canada Life Assurance Company Full timeExecutive Assistant **Description: - Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week._** - The Executive Assistant provides administrative support to the Senior Vice President, Legal, Canadian Operations, Vice-President & Associate General Counsel,...
-
Executive Assistant
2 months ago
Toronto, Canada Toronto Metropolitan University Full timeDepartment: Vice President, Equity and Community Inclusion (ECI) Position supervisor: Executive Director Contract length: Up to 4 months Hours of work per week: 36.25 Position type: Short-Term Assignment (STT) Rate of pay: $39.85 + 4% vacation pay About Toronto Metropolitan University (formerly Ryerson University) At the intersection of mind and action,...
-
Executive Assistant
7 months ago
Toronto, Canada Canada Life Assurance Company Full timeExecutive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...
-
Executive Assistant
6 months ago
Toronto, Canada Toronto Metropolitan Full time**About Toronto Metropolitan**: At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines...
-
Executive Assistant to The President
3 months ago
Toronto, Canada Victoria University Full timeJob Opportunity - Office of the President **Posting Date**: September 25, 2024 **Closing Date**: October 9, 2024 **Position Title**: Executive Assistant to the President **Department**: Office of the President **Pay Scale Group**: Confidential-3 (C3) **Annualized Salary**: $67,150.12 - $91,791.51 **Type of Appointment**: Full-time,...
-
Executive Assistant
6 months ago
Toronto, Canada Workplace Safety and Insurance Board Full time**Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.** **About the Workplace Safety and Insurance Board (WSIB)** We’re here to help. When an...
-
Executive Assistant to The President
7 days ago
Toronto, Canada Cameron Stephens Mortgage Capital Full time**Executive Assistant to the President**: **Position Date**: **Title**: - Executive Assistant to the President**Status**: - Full-Time**Salary**: Commensurate with experience **Reports to**: The President **Position Summary**: **Executive Assistant to the President** **_ Where we commit to hire the best and support our people to be their best._** We are...
-
Assistant Vice President, Pricing
6 months ago
Toronto, Canada HSB Canada Full timeDriven by technology and fueled by innovation, HSB is Canada’s premier specialty insurance and applied technology services provider. Offering 150 years of technical and service excellence, we are focusing on emerging trends and unlocking new opportunities for clients. Today, we are accelerating, changing the future of insurance and risk solutions, for a...
-
Executive Assistant to The President
6 months ago
Toronto, Canada BAZ Group of Companies Full time**JOB OVERVIEW** **ROLES AND RESPONSIBIITIES** - **Key Administrative Duties **_ - Schedule all executive communications: meetings, calls, appointments, after-hours events, dinners and manage travel itineraries for the President including liaising with counterparts in the scheduling of large-scale meetings, dinners and travel. - Manage complex travel...
-
Executive Assistant
2 weeks ago
Toronto, Canada Joe Fresh Full timeAll referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Founded in 2006, Joe Fresh is a leading source for modern style and accessible design, offering comprehensive lifestyle collections for men, women and children. Joe Fresh delivers quality and compelling value in categories spanning in apparel, accessories, and...
-
Executive Assistant
6 months ago
Toronto, Canada Coca-Cola Canada Bottling Limited Full timeWork Location - Brampton (Hybrid) Employee Type - Regular Employee FT Salaried **About This Opportunity**: We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in managing the administrative duties within a large matrixed operation. **Responsibilities**: -...
-
Assistant de Vice-Président
1 month ago
Old Toronto, Canada DGA Careers Full timeh3>Assistant Vice President, Property, National Accounts Job # 9596 - IW-9596Date of modification: strong> Assistant Vice President, Property, National Accounts Job # 9596Location: TorontoDescriptionAssistant Vice President, Property, National AccountsBased in Toronto - hybridWork for a Global Insurance LeaderOur client is currently looking for an Assistant...
-
Toronto, Canada State Street Full timeWho we are looking for - We are looking for an IT Audit Infrastructure, Assistant Vice President within State Street’s Corporate Audit Division to lead audit engagements focused on Information Technology within the Global Technology Services (GTS) Business Unit. GTS is a key enabler to achieving State Street’s vision to be a technology-led innovator, a...