Fundraising Coordinator

3 days ago

Oakville, Canada Lions Foundation of Canada Dog Guides Full time

**JOB DESCRIPTION**

**JOB TITLE: FUNDRAISING COORDINATOR APPROVAL DATE**:
**REPORTS TO: COMMUNITY PARTNERSHIPS MANAGER SALARY GRADE: 4**

**JOB PURPOSE**:Reporting to the Community Partnerships Manager, the Fundraising Coordinator is responsible for providing administrative support to the fundraising team for a variety of fundraising activities. The
Fundraising Coordinator supports donor solicitation, stewardship and recognition activities, grant coordination, customer service, data management, generating fundraising reports, submitting compliance reports, and participating in events and speaking engagements to support fundraising and awareness opportunities.

**JOB REQUIREMENTS - QUALIFICATIONS**

**CORE COMPETENCIES: JOB-SPECIFIC REQUIREMENTS**:

- Detail Oriented Excellent administrative skills with high attention to detail
- Team Oriented Highly organized and adept at time management, including the ability to handle multiple and
- Highly Organized concurrent tasks and deadlines
- Customer Service Exceptional interpersonal and communication skills, both verbal and written
- Ability to use discretion, judgment, diplomacy, and tact
- Technical capabilities with fundraising database management software and various internet research tools and previous database experience
- Salesforce or previous CRM experience an asset
- Demonstrated ability and aptitude with MS Office Suite
- Ability to take accountability for assigned tasks, problem-solve, and make independent decisions
- Experience working in a not-for-profit environment preferred
- Capable of working cooperatively in a team environment as well as independently
- Self-motivated with demonstrated initiative

**KEY ACCOUNTABILITIES: OUTCOMES**: _What are the key deliverables expected? Consider quality, quantity, and time._

**Donor Relationships ** Responsible for acknowledging gifts from individual donors and foundations
**and ** Ensures donor acknowledgments are accurate and completed with a quick turn around
**Acknowledgments**: Provides donors with excellent customer experience and care.
- Works with Community Partnerships Manager to order and send sponsorship and lions fellowship and membership materials, including invoices to donors in a timely manner.
- Respond to donor inquiries and provides information about LFCDG as required.

**Grant Coordination**: As overseen by the Community Partnerships Manager, coordinates the solicitation,
**_30% of the time _** stewardship, and reporting requirements for fundraising grants including:

- Researching, identifying, and tracking potential funders in the Grant Connect database and other potential sources.
- Writing and submitting grant proposals to identified parties according to set deadlines.
- Preparing and sending grant acknowledgments to donors in a timely fashion, including coordinating with communications around social media platforms
- Completing grant reports within provided deadlines, tracking all requirements and ensuring all colleagues are made aware as needed
- JOB DESCRIPTION - Fundraising Assistant Page 2 _

**KEY ACCOUNTABILITIES: OUTCOMES**: _What are the key deliverables expected? Consider quality, quantity, and time._

**Event Coordination ** Coordinates Oakville Bingo program including and organizing volunteer coverage.
**_10% of the time _** Conducts tours of the facility as required.
- Represents Lions Foundation of Canada Dog Guides at a variety of events and speaking engagements.

**Database ** Provides donor and mailing reports to various team members as requested and required.
**Management**: Records and reports on monthly grants and Oakville Bingo revenue and provides input into the
**_15% of the time_ **annual budget
- Ensures the fundraising databases (for both LFCDG and Lions) are accurate and current by inputting all information into the CRM and changes as they are received including mailing preferences, address details, and required financial information.

**_Contribute to team _** Works closely with fundraising and accounting staff in performing administrative work
**_effectiveness. _** associated with various fundraising functions.
**_15% of the time_ ** Provides support to other fundraising team members as required and requested.
- Participates in team meetings.
- Monitors, updates and recommends improvements to all administrative fundraising processes to gain efficiencies.

**RESPONSIBILITY FOR RESOURCES**:MENTAL EFFORT**:

- Uses material, supplies, and equipment for the position Meets a variety of deadlines with several activities occurring at the same time
- Manages supplies required for exercising accountabilities Adapts to changing priorities
- Maintains necessary records and files Attention to detail in inputting accurate information into databases
- Uses technology and materials to perform responsibilities Deals with interruptions

**PHYSICAL EFFORT**:WORKING CONDITIONS**:
**Type Explanation Degree Type Explanation Degree**

**Audio Attention **Telephone and meetings

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