Fundraising and Communicators Coordinator

6 months ago

Oakville, Canada Smilezone Foundation Full time

**About Us**:
Smilezone Foundation is a registered Canadian charity based in Oakville, ON. Founded in 2012, the Foundation’s mission is to **make tough days a little brighter for children **and their families who are receiving treatment in hospitals and health care facilities across Canada. We do this by installing fun and engaging “Smilezone” spaces within healthcare facilities that harness the power of a smile.

Over a single weekend, our design team transforms a waiting room, treatment room, or patient care room into a Smilezone. A Smilezone provides a bright, comforting, and healing space for children undergoing medical treatment. Every Smilezone is custom designed with features such as fresh paint, colourful murals, furniture, sensory play items, interactive technology, and more

**Position Summary**:
Join the Smilezone Foundation as our **full-time Fundraising and Communications Coordinator**, executing various communications and fundraising strategies to engage our donors, healthcare partners, stakeholders, and families across Canada. Reporting to the Executive Director, you will be responsible for implementing both fund development and communications activities to build donor support and organizational awareness to advance our national expansion.

We offer a flexible and family-friendly work environment, primarily based out of our Oakville head office. This position requires team collaboration alongside a high level of autonomy. This is a wonderful opportunity to grow your career and skills by working in a fast-growing organization, and to make a difference every single day to help kids and their families smile

**Responsibilities**:
**Fundraising (50%)**
- With support from the Executive Director, you will research, build, and oversee a pipeline of corporate and private foundation donors based on the Foundation’s strategic plan.
- You will maintain grants’ tracking of submissions, responses and results
- You will collaborate with the Executive Director and Fundraising Committee to implement fundraising strategies, which includes drafting customized LOIs, proposals, presentations, and sponsorship packages to secure corporate and foundation gifts.
- You will actively participate in prospecting and pipeline development by working closely with our Board of Directors
- You will monitor donors agreements to ensure that obligations are fulfilled - i.e. File gift agreements, ensure recognition and reporting requirements are met on time, etc.
- You will support the development and maintenance of our Foundation’s donor stewardship program
- You will provide ongoing maintenance to the Foundation’s CRM database (DonorPerfect)
- Alongside the Executive Director, you will ensure compliance with best fundraising practices

**Communications (30%)**
- With support from the Executive Director and Marketing Committee, you will draft the Foundation’s annual marketing calendar. This will be primarily focused on our digital communications channels (website, social media) with goals of increasing public awareness and donations through clear, consistent, and heartwarming messaging. This will include engaging with our Foundation’s healthcare partners and celebrity ambassadors.
- You will create the Foundation’s monthly social media calendar, and write creative content for social media posts (2-3 posts per week) on Instagram, Facebook and LinkedIn.
- You will help create professional presentations, meeting materials, and reports to support our fundraising efforts as needed (utilizing Microsoft office suite and Canva)
- You will help write and send our Foundation’s quarterly newsletter
- You will update the Foundation’s website on a regular basis
- You will work with our Healthcare Partners and our external PR Agency to write press releases for our monthly Smilezone grand openings

**Administration (20%)**
- You will work with our Executive Director and VP of Operations to provide administrative support as needed - including, but not limited to: preparing and filing PO’s, printing project invoices, preparing meeting minutes, etc.
- You will provide maintenance to our DonorPerfect Database (import data, delete duplicate records, etc.)
- You will send and collect impact reports to our healthcare partners on a monthly basis
- With our staff team, you will provide support as needed and participate in our signature fundraising events (including Toronto Rock 50/50 Partnership, our Annual Celebrity Golf Tournament, and our Annual Community Hockey Tournament).
- Complete additional tasks and projects as assigned

**Qualifications**:

- A University Degree or College Diploma in a related field
- 2-5 years of fundraising experience in a nonprofit environment
- A track record of personal success in supporting securing donations over $5,000 and contributing to overall revenue targets
- Proven ability to research and identify prospects, cultivation and solicitation of donors, and proposal development.
- Abilit

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