Import Coordinator

3 months ago

Ottawa, Canada MultiCraft Full time

Title: Import Coordinator

**As Import Coordinator** **you will be reporting directly to our Global Sourcing Manager and the President. You will work in a cohesive team environment as an integral part of our Global Sourcing Department.** You will be expected to help administer and support the complete Supply Chain process as it relates to orders that fall under our family of MultiCraft brands, shipping direct to our Ottawa Distribution center.

**Your job function will include but is not limited to the following tasks**:

- The successful execution of the Supply Chain process from start to finish.
- Requesting quotations and samples.
- Liaise between the factories and / or agents regarding status of the production process from start to finish.
- Arrange for, and review, pre-production and production samples for review of quality standards.
- Assist managing the Vendor base, in Asia, North America and other countries and facilitate all product and pricing related matters with each Vendor / Factory.
- Liaising with other departments within the organization to ensure projects are completed. (Graphics, Quality Assurance and Logistics for example).
- Providing instructions, guidelines, policies and feedback to suppliers as required.
- Review and approve all related documentation relating to transactions including purchase orders, commercial invoices, shipping documents, terms and conditions and compliance manuals.
- Liaise with our Graphics Dept. and ensure artwork has been prepared and confirmed for each item.
- Preparing and monitoring our Purchase Order control process.
- Working with suppliers to meet the agreed upon shipments deadlines.
- Liaise with our Quality Assurance and Compliance Team to insure that items requiring Third party testing or Lab certifications are in fact tested in a timely manner and that Compliance is confirmed for each item.
- Track orders and adjust delivery dates and quantities if required.
- Correspond with suppliers for shipping details and track deliveries of goods.
- Support vendor relationships by acting as point of contact/liaison between the vendors and the buyers.

**For the effective performance of your duties, you will be expected to possess the following qualities**:

- Relevant to duties education ( Administration or Supply Chain )
- Quick learner with solid business instincts.
- Exceptional administrative and organizational skills,
- Ability to work well with others and be an effective communicator.
- Ability to solve problems
- Effective computer skills in MS Office and Outlook.
- Proven ability to manage and organize a heavy flow of information.
- Ability to begin, manage and finish multiple projects simultaneously
- Ability to work under pressure and have a good use of memory.
- Able to work extended hours when deadlines or workload require it.

**Additional information and benefits**:

- 8 hour working days, Monday through Friday.
- Working in an office environment with a diverse and fun team.
- Salary review and potential increase each year.
- Annual bonus available each year.
- 10 paid personal days per year in addition to paid vacation.
- 3 weeks’ vacation offered after 2 years.
- Health and Dental benefits offered after 3 months.

**Prerequisites**:

- Post-secondary education/program in Administration or Supply Chain (or other related field).
- Min. 2 years’ experience in Administration or Supply Chain.
- Experience in an Administrative capacity that requires management of a heavy work load and ability to multi task many projects simultaneously.
- Be located in or willing to relocate permanently in the Ottawa area.

PLEASE NOTE: We will only reach out to those selected for the interview process.

Company Description:
**MultiCraft...Making Creativity Affordable** ®

We are an Ottawa based Import/Distribution/Branding Company that specializes in the Creation and Branding of Arts, Crafts, Paper Crafting, Stationery, Seasonal merchandise and Home Décor items at extremely competitive prices. We utilize our solid network of Asian factories to source quality items at low prices. We achieve this by purchasing in large quantities, maintaining low overheads and passing the savings onto our customers, including Large Chain stores, Distributors, Independent Discount Retailers plus Craft and Gift stores from all over the world. Please note we are TRADE ONLY and do not sell direct to consumers.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Ottawa, ON

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