Council Constituency Coordinator

4 weeks ago

Halifax, Canada Halifax Regional Municipality Full time

**Job Posting**

Reporting to the Manager of the Councillors’ Support Office, the Council Constituency Coordinator is responsible for the delivery of confidential executive support services to Councillors and exemplary customer service to their constituents. These services include budget management, detailed research and analysis, networking with internal and external stakeholders, project management, report preparation, and strategic written and verbal communication. The Coordinator is required to de-escalate situations and follow through on clients’ issues, while simultaneously balancing the policies and priorities of the Municipality, the Councillor, and the resident. This requires the incumbent to balance assertiveness and sensitivity while adapting quickly to meet clients’ needs in accordance with the strategic direction of the organization.

**DUTIES AND RESPONSIBILITIES**:

- Provides support to two Councillors at a minimum, up to four in covering vacations.
- Manages Councillors’ calendar and works with staff, residents, and other elected officials to coordinate and prioritize meetings, agendas, and special events.
- Manages, monitors, and reports on Councillors’ discretionary spending accounts including the district capital funds, district activity funds and Councillor expense fund.
- Supports new members of Council after each election by coordinating orientation sessions with staff, preparing orientation materials, and coaching newly elected officials on the role of Councillor.
- Provides additional support as required to the Deputy Mayor and to Councillors holding leadership positions on external organizations such as the Federation of Canadian Municipalities. This requires the Coordinator to maintain a close relationship with internal and external staff and to prepare frequent speaking notes, presentations media briefs.
- Works closely with community groups to facilitate funding requests.
- Researches and prepares correspondence, speaking notes, and both print and e-newsletters to promote the work of the Councillor and the Municipality.
- Research and use of District Activity Tracker to update Councillors on district specific issues.
- Organizes, supervises, and manages special projects such as charity events, town hall and community meetings, and participatory budgeting sessions.
- Facilitates Councillors’ advertising and promotion activities.
- Coordinates information for individual Councillor webpages.
- Mentor new staff as part of onboarding process for coordinators.

**QUALIFICATIONS**:
**Education and Experience**:

- Undergraduate degree in a related discipline such as business administration, public administration or public relations.
- Minimum of three years’ experience providing executive support, preferably in a municipal environment.

**Technical / Job Specific Knowledge and Abilities**:

- Excellent written and verbal communication skills
- Comprehensive knowledge of municipal government structure and organization and the services provided
- Flexibility to coordinate multiple initiatives and activities in a rapidly changing environment
- Ability to work effectively with the public and elected officials and have a sound understanding of the roles and responsibilities of all three levels of government
- Ability to work individually and as a team with a high-level of personal accountability
- Excellent time and stress management skills
- Must have advanced proficiency using computer software programs such as Sharepoint, POSSE, Cityworks, Mailchimp, and Drupal
- Ability to read, write or speak various languages, an asset.

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check.

**COMPETENCIES**: Analytical Thinking; Communication; Conflict Management; Customer Service; Decision Making; Networking/Relationship Building; Organization and Planning; Risk Management; Teamwork and Cooperation; Value and Ethics; Valuing Diversity; Organizational Awareness

**WORK STATUS**: Full-Time, Temporary (up to 12 months)

**HOURS OF WORK**:Monday-Friday, 8:30am-4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

**SALARY**: CCC Single-rated, Non-Union, $62,440-$80,800. Salary will be commensurate with education and years of applicable experience.

**WORK LOCATION**: City Hall, 1841 Argyle Street, Halifax.

**CLOSING DATE**: Applications will be received **up to 11:59pm on Tuesday, October 22, 2024.**

**Please note**:We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(position #72295158)

  • Council & Legislation Assistant

    5 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is looking for an individual to fill a permanent position of **Council & Legislation Assistant**.- The position is part of the team in the Office of the Municipal Clerk where quality customer service is provided in a very active, fast-paced working environment....

  • Council & Legislation Assistant

    5 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is looking for an individual to fill a - **Council & Legislation Assistant.** - The position is part of the team in the Office of the Municipal Clerk where quality customer service is provided in a very active, fast-paced working environment. There is on-going...

  • Council Communications Specialist

    4 weeks ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** Reporting to the Manager of Council Support the Council Communications Specialist is responsible for providing communications support to Councillors and Council Support staff. The Council Communications Specialist coordinates and manages processes related to Council-wide efforts such as newsletters, reports, ads, public service...

  • Administrative Assistant

    5 months ago

    Halifax, Canada CareerBeacon Full time

    The Council of Atlantic Premiers aims to represent Atlantic Canadian interests on national issues by improving the existing mechanisms for cooperation and communication among the four Atlantic provincial governments. The council endeavours to create a favourable environment where Atlantic Canadians can actively participate and compete in the global economy,...

  • Industry Community Engagement Coordinator

    5 months ago

    Halifax, Canada Nova Scotia Construction Sector Council Full time

    **Position Summary** Are you an exceptional communicator? Do you thrive on networking and bringing people together? Are you community-minded? Can you listen to and empathize with different groups to find common ground while understanding business/project needs? If so, this position may be ideal for you. The Nova Scotia Construction Sector Council (NSCSC)...

  • Communications Coordinator

    5 months ago

    Halifax, Canada Nova Scotia Construction Sector Council Full time

    Are you a detail-oriented, self-starter with a passion for social media marketing and digital communication strategies? Do you thrive in collaborative environments, where you can craft engaging content and ensure consistent messaging across various platforms? If so, we have an exciting opportunity for you! As a member of the NSCSC Industry Services Team,...

  • Youth Outreach Facilitator

    5 months ago

    Halifax, Canada Nova Scotia Construction Sector Council Full time

    **Position Summary** Are you an energetic self-starter looking to take on a new challenge? Do you enjoy meeting new people and working with youth? Do you love taking an idea and making it a reality? Then this opportunity may be perfect for you! The Nova Scotia Construction Sector Council (NSCSC) has an immediate opening for a friendly organized “do-er”...

  • Administrative Coordinator

    2 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** Under the direction of the Manager, Council Support, this position supports the Councillors’ Support office staff and elected officials by providing administrative and other support in a fast-paced working environment. This position has on-going interaction with elected officials, the public, and staff at all levels. This position requires...

  • Legislative Assistant

    5 months ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - The Legislative Assistant performs specialized executive administrative work of a complex nature under the limited supervision of the Municipal Clerk. In addition to attending and providing support to Regional Council meetings, the Legislative Assistant is accountable for the coordination of activities in support of the operation of...

  • Outreach Coordinator

    5 months ago

    Halifax, Canada Skills Canada - Nova Scotia Full time

    Are you outgoing, charismatic, and do you enjoy working with youth? Are you confident with public speaking and program facilitation? Would you like to help shape Nova Scotia's future workforce & provide educational workshops for youth while traveling the province? If so, this may be the role for you. Skills Canada - Nova Scotia (SCNS) is a not-for-profit...

  • Rco, Business Development Officer

    6 months ago

    Halifax, Canada National Research Council Canada Full time

    Great Minds. One Goal. Canada's Success. Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada’s largest research and technology organization. - Are you a business development professional who is passionate about research? - Do you care about the sustainable transformation of Canadian...

  • Youth Engagement and Outreach Coordinator

    2 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:03-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as Indigenous Person, African/Black Nova Scotian and other...

  • Youth Engagement and Outreach Coordinator

    2 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44090 **Department**: Labour, Skills and Immigration **Location**: HALIFAX **Type of Employment**: Term **Union Status**: NSGEU - NSPG **Closing Date**: 03-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) Designation Status This opportunity is designated to applicants that identify as Indigenous Person, African/Black Nova...

  • Clinical Practice Coordinator, PHD

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    About the OpportunityWe are seeking a highly skilled and experienced Professional Practice Coordinator to join our team at Nova Scotia Health. The successful candidate will support discipline-specific practice and student/learner placements across programs and services, and facilitate optimal scopes of practice in an integrated interprofessional practice...

  • Corporate Policy Coordinator

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**:04-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Seniors and Long-Term Care offers opportunities to grow and advance in a dynamic sector that touches the lives...

  • Corporate Policy Coordinator

    5 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 42372 **Department**: Seniors and Long-Term Care **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 04-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Seniors and Long-Term Care offers opportunities to grow and advance in a dynamic...

  • Program Investment Coordinator

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:Multiple Locations **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:08-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Labour, Skills and Immigration (LSI) works to provide fairness, safety, and prosperity for all Nova...

  • Program Investment Coordinator

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:Multiple Locations **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Labour, Skills and Immigration (LSI) works to provide fairness, safety, and prosperity for all...

  • Clinical Practice Coordinator, PhD

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityWe are seeking a highly skilled and experienced Professional Practice Coordinator to support discipline-specific practice and student/learner placements across programs and services within the Rehabilitation and Supportive Care portfolio.The successful candidate will work collaboratively with members of the individual disciplines,...

  • Clinical Practice Coordinator, PhD

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityWe are seeking a highly skilled and experienced Professional Practice Coordinator to support discipline-specific practice and student/learner placements across programs and services within the Rehabilitation and Supportive Care portfolio.The successful candidate will work collaboratively with members of the individual disciplines,...