Accounts Receivable Administrator

3 weeks ago

Richmond, Canada TrainingPort.net Full time

**Accounts Receivable Administrator**

**Reports To**:Financial Administrator (or designate)

**Classification**

This is a temporary 12-month part-time contract position working approximately 20-25 hours per week, with the possibility to become permanent and/or full-time employment.

**Mission**

The Accounts Receivable Administrator will directly support our cash flow process, digitally processing trainee subscription renewals, producing and sending client invoices, conducting relevant follow-through on receivables, and providing Client Support when and as needed.

**Key Focuses**
- Conduct invoicing process, create and issue invoices, receive payments, follow up on receivables, and respond to inbound client questions regarding invoicing and/or account statements.
- Renew trainees following the company process.
- Produce ongoing related financial reports for, and liaise with, the Sales Team, CFO, and/or other executives.
- General administrative and data entry tasks, such as maintaining client and accounting files.
- Assist with Client Support function(s), answering the phone, etc. as needed & requested.

**Desired Outcomes**
- Ongoing excellent cash flow, with continued reduced receivables (and paid by dates).
- Increased culture of Excellence as experienced by clients, with an ongoing, timely & consistent fair approach to receivables.
- Seamless contribution to overall Client partnership experience.

**Character Traits**
- **Humility** - Treats others respectfully, solicits meaningful feedback, listens and reacts thoughtfully to constructive critique.
- **Honesty & Integrity** - Earns trust and maintains confidence; follows through on commitments.
- **Enthusiastic, positive attitude**:

- Consistently displays an outgoing, enthusiastic, positive, attitude.
- **Teamwork**:

- reaches out to peers and cooperates with others to establish collaborative working relationships.
- **High Standards** - thrives on getting stuff done; expects & executes high personal performance, and supports Team performance consistently towards excellence.

**Competencies**
- **Excellent communication Skills** - Communicates politely, clearly & articulately in written and verbal communication.
- **Intelligence** - listens, learns quickly, demonstrates ability to proficiently understand new information and software.
- **Focus, and Attention to detail** - appropriately organizes & focuses on prioritized issues, in a timely manner.
- **Efficiency & Adaptability**:

- produces desired outcomes with optimal time and effort; acts without being directed; proacts and reacts to changing priorities, situations & conditions.

**Qualifications and Experience**
- Legal ability to work in Canada.
- Proficiency with MS Office & other business tools such as Outlook, Teams, Word, Excel, SharePoint; experience with Salesforce and/or Simply Accounting/Sage 50 is an asset, and preferred.
- Class 5 driver’s license and valid Canadian Passport preferred.
- Knowledge of and experience in the aviation industry is an asset.
- High school diploma or bachelor’s degree, completion of a relevant accounting course, and/or 1-2 years relevant experience.

**Location, Hours, and Hybrid environment**

Metro Vancouver area preferred; we provide an inspiring, fun, and rewarding environment.

In a hybrid office environment, the contractor will be able to primarily work remotely (from home), while also working at our company office in Richmond, BC a few days per month.

Will be expected to typically work 4 days per week; hours can be flexible, but need to be able to be available when relevantly needed (on a timely basis) to respond to clients requests and/or make calls during Monday-Friday business hours (8:00am-4:00pm).

Access to relevant company platforms, and the use of mandated security processes, will be provided by the company.

**Job Type**: Part-time

**Salary**: $26.00-$30.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Richmond, BC V7B 1B4

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