Procurement Officer

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Supply Management, Level A2

Job Title

Procurement Officer - Construction

Department

Procurement Services | Supply Management | Financial Operations | VP Finance and Operations

Compensation Range

$5,468.83 - $7,878.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 10, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

Under the overall direction of the Procurement Services Manager, the Procurement Officer-Construction is responsible for managing procurement activities on behalf of Infrastructure Development, Project Services group, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management s code of ethics.

Organizational Status

Reporting to the Procurement Services Manager, the Procurement Officer provides procurement support for Infrastructure Development, Project Services. Works closely and liaises with all levels of Supply Management staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels outside of the Supply Management and Project Services units.

The Procurement Officer
- Construction works closely with the Senior Procurement Officer-Construction to ensure daily deliverables are met. Will receive coaching and guidance from the Senior Procurement Officer as needed

Work Performed

The Procurement Officer
- Construction works independently and proactively under the general direction of the Senior Procurement Officer
- Construction to support Infrastructure Development, Project Services. The Procurement Officer
- Construction's main areas of responsibility are: tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.

1. Procurement of Goods and Services

a. Ensures that all procurement is in compliance with regulations and laws and related procurement practices and in accordance with the University's standard practices.

b. Promotes and adopts Sustainable Supply Chain concepts where appropriate.

c. Reviews and monitors purchase requests to ensure compliance.

d. Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Qualifications, and Request for Tenders), maintaining adherence to established Supply Management sourcing processes and practices.

e. Reviews tender and award documentation with respect to the developed evaluation criteria.

f. Responsible for awarding a contract with consensus from the respective department.

2. Providing Procurement Guidance and Assistance

a. Provides guidance and assistance to faculty and staff in all aspects of procurement, including the interpretation of related policies and procedures.

b. Coordinates and resolves problems with end user department and suppliers.

c. Demonstrates the procurement function as an effective resource for addressing supply chain issues within UBC.

d. Maintains active relationships with, as well as current knowledge of Strategic Sourcing and Purchasing Operations and provides technical knowledge/assistance for routine and intermediate situations.

3. Records and Document Management

a. Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up for furtherance to other Supply Management staff for ongoing management.

b. Assists in the preparation of, procurement related reports.

c. Responsible for ensuring that assigned tender activities are acted upon and completed within the targeted turnaround times as a Key Performance Indicator (KPI).

d. Responsible for contributing to and tracking cost savings/negotiated savings as Key Performance Indicators (KPI) on all procurements.

4. Supplier Development and Maintenance

a. Promotes and develops contact with external suppliers to establish new sources of supply.

b. Coordinates and/or conducts interviews with current suppliers to improve levels of customer services.

c. Collects and reports statistics to measure commodity and/or supplier performance.

5. Leadership and Mentorship

a. Analyzes current procurement activities and recommends improveme

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