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Receptionist/administrative Assistant

4 months ago

Bedford, Canada Pomerleau Full time

**We are Pomerleau. And you could be too.**

Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder.

Pomerleau believes in delivering excellence. Every Pomerleau employee upholds this value, leading to the achievement of superior results in every sector where we do business. Pomerleau: proud individuals who share a vision and are passionate about what they do.

**The Opportunity**

Jump onboard and join our growing team to explore and support strategic operational objectives. People are your number one priority and you thrive on providing a positive experience to all. Play an essential role within our Halifax team and ensure that all of our visitors have a positive and friendly experience when they walk through our doors.

Organization is second nature and you take pride in maintaining an efficient and well-presented office while providing consistently outstanding customer service. Your ability to multitask and work in a fast-paced environment is second to none and you enjoy collaborating and engaging in special projects within the office. The pace and path you choose to grow is your choice - but let us help you get there. As a key member of our team, we will **rethink construction together**, **from idea to completion**. **Everywhere**. **All the time**. **Period**.

**What YOU Will Do**
- Reception Duties
- Greet and welcome guests as they arrive at the office
- Answer, screen and forward incoming calls
- Receive, sort, distribute and send daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order office supplies, keep inventory of stock and ensure coffee machines are regularly serviced
- Support the Sr. Executive Assistant with booking hotels and/or flights for staff, as required
- Update calendars, schedule meetings, update reservations for conference rooms
- Maintaining general cleanliness of general office areas and conference rooms
- Point of contact for office maintenance and generic office communication
- Perform other clerical receptionist duties such as filing, photocopying, data entry and faxing
- Administrative Assistant Duties
- Assist the project and APEX team(s) with administrative and support;
- Collaborate and keep the lines of communication open when working with team members, trade partners, manufacturers, consultants and clients;
- Effectively use Procore and be a key resource for all project team members;
- Take pride in using and maintaining our innovative internal technology systems;
- Jump in right from project start-up to assist with project and team processes;
- Utilize your passion for organization through maintenance of standard team documents, design documents, RFI’s, client submittals and contract compliance documents;
- Support the booking of team travel and ensure proper project billing;
- Embrace the learning experience and be open to internal career opportunities;
- Celebrate team success, milestones and support the planning of team and project social events.

**What YOU Will Bring**
- 2+ years’ administrative experience;
- A College Diploma in the field of Office Administration, Health & Safety, or a combination of education and industry experience;
- Strong knowledge of the construction industry;
- A customer service attitude;
- Multitasking and time-management skills, with the ability to prioritize tasks
- A proven track record of project administrative support and team leadership skills;
- Solid written and verbal communication skills;
- Strong computer skills with enthusiasm for innovation;
- Proven organizational skills and a keen attention to detail;

**Why Choose Pomerleau**
- Competitive salary
- 4 weeks’ vacation
- Group insurance (including a health spending account)
- Group RRSP
- Employer paid monthly public transit pass
- Fitness Membership or Activity Reimbursement
- Employee assistance program
- Exciting training opportunities
- Dynamic culture
- Exciting career opportunities
- Summer hours

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. We are committed to providing employment accommodation. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.