Administrative Assistant, Business Planning, Phsa
3 weeks ago
**Administrative Assistant, Business Planning,**
**PHSA Corporate,**
**Vancouver BC**
**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**
Reporting to the Corporate Director, Business Planning, the Administrative Assistant, provides various administrative assistance and junior financial analyses to the Corporate Director, Business Planning and the Business Planning team of the Provincial Health Services Authority (PHSA). The Administrative Assistant undertakes special business planning projects and reports, researches and gathers financial information, and assists the Corporate Director with the preparation of confidential strategic information. Other responsibilities include coordinating the flow of information, ensuring accurate and timely delivery of administrative and supporting services for the Corporate Director and the Business Planning team
**What you’ll do**
Scope and Complexity
- The Administrative Assistant follows administrative and finance policies and procedures and receives general guidance on specific tasks. This position works independently to balance priorities and workflow to provide efficient and effective financial support to team members of the Business Planning department. The demanding and ever-changing nature of the corporate environment adds complexity to the business planning role and requires flexibility to assist others in achieving time critical goals. The Administrative Assistant exercises initiative, judgment and problem-solving skills to complete work. Judgments affect the accuracy, reliability and acceptability of further processes or services in the organization.
Communications
- The Administrative Assistant has regular contact with members of management and other leadership teams as well as the operating division’s management team members to discuss objectives and priorities and to ensure the necessary flow of information through the Corporate Director’s office. The Administrative Assistant is a communication link between Business Planning, other operating divisions and corporate support services, and receives questions from administrative support across the organization seeking advice and guidance.
- The Administrative Assistant’s external communication role includes liaising with government agencies, external organizations, other health authority representatives, members of the general public and visitors to the organization to provide and/or receive information. The Administrative Assistant utilizes judgment and initiative when responding to information requests.
Duties/Accountabilities
- Produces a variety of documents including correspondence, memos, meeting agendas and reports utilizing various word processing, spreadsheet and project management software packages, including creation of files, tables, spreadsheets and project plans. As requested by the Corporate Director investigates, gathers and compiles information on issues and drafts reports outlining alternative options and recommendations. Photocopies and distributes documentation such as correspondence and reports.
- Research and compile information for the preparation of speeches, presentations and reports. Develop presentation materials, including graphs, charts and slides, using desktop publishing and presentation software and digital recording technology.
Investigates financial matters for discrepancies and variances under the direction of the Corporate Director and senior members of the Business Planning department.
- Screen incoming materials, prioritize items for immediate attention and distributes as appropriate. Respond to routine written inquiries and materials by composing and signing correspondence or drafting for signature. Process incoming and outgoing paper, electronic and voice mail.
- Participate in a variety of meetings through methods such as drafting agendas, gathering background materials including reports and handouts, attending and recording proceedings, preparing and distributing minutes and taking follow-up action such as drafting correspondence for the Corporate Director’s signature, ascertaining status of item/issue and investigating designated items.
- Maintain the Corporate Director’s appointment schedule and time commitments through methods such as receiving appointment requests and meeting/conference invitations, determining urgency and nature of requests and scheduling and making necessary arrangements. Resolves time conflicts as required.
- Respond to verbal and written communication directed to the Corporate Director’s office. Responsibilities include screening requests and inquiries, making a determination on importance/urgency of request, providing a response and/or forwarding to the Corporate Director or other senior staff for reply. Liaise with external organizations on behalf of the Corporate Director to respond to and/or share information and ensure follow-up by
-
Vancouver, Canada PHSA Full time**Administrative Assistant, Business Planning** Business Planning Vancouver, BC **There are 3 positions available to cover for this role.** Reporting to the Executive Director Business Planning, the Administrative Assistant provides administrative support to the Executive Director, Business Planning as well as manages the day-to-day administrative...
-
Vancouver, Canada PHSA Full time**Administrative Coordinator, Indigenous-specific Anti-racism Education,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** In accordance with the Purpose, Vision, Values, Coast Salish Teachings and strategic directions of...
-
Manager, Financial Planning and Analysis
4 weeks ago
Vancouver, Canada PHSA Full time**Manager, Financial Planning and Analysis** - PHSA Corporate Vancouver, BC Reporting to the Director, Business Planning Corporate, the Manager, Financial Planning & Analysis plays a critical role in all aspects of financial planning, operational reporting, ad hoc financial/business analysis, case costing, funding analysis, project management and financial...
-
Vancouver, Canada PHSA Full time**Administrative Supervisor-Child Health,** **Children's & Women's Health Centre,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Administrative Supervisor is responsible for a variety of administrative and operational functions, related to the daily operations of Child Health programs. **What you’ll do -...
-
Vancouver, Canada PHSA Full time**Business Analyst, TLO Transformation Delivery** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is...
-
Business Analyst Medical Affairs
5 days ago
Vancouver, Canada PHSA Full time**Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Director,...
-
Administrative Assistant 2
1 week ago
Vancouver, Canada PHSA Full time**Administrative Assistant 2 - Provincial Admin Department** BC Cancer Remote/Hybrid within Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve...
-
Administrative Supervisor, Child Health
2 weeks ago
Vancouver, Canada PHSA Full time**Administrative Supervisor, Child Health** OP-Psychiatry Clinic Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent...
-
Admin Assistant
4 days ago
Vancouver, Canada PHSA Full time**Administrative Assistant** **BC Emergency Health Services, Vancouver, BC** Are you efficient and organized, with strong attention to detail? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders. **What you’ll do** - Facilitate effective triaging of correspondence, determining...
-
Vancouver, Canada PHSA Full time**Coordinator, Administrative Operations - Provincial Laboratory Medicine Services (PLMS),** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Coordinator, Administrative Operations, Provincial Laboratory Medicine Services., reports to the Executive Director, Corporate and Administrative Affairs,...
-
Administrative Supervisor, Bc Children's
3 weeks ago
Vancouver, Canada PHSA Full time**Administrative Supervisor,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Reporting to the Business Operations Managers, the Administrative Supervisor is responsible for a variety of administrative...
-
Manager, Financial Planning and Analysis
4 weeks ago
Vancouver, Canada PHSA Full time**Manager, Financial Planning and Analysis** Business Planning Vancouver, BC Reporting to the Director, Business Planning Corporate, the Manager, Financial Planning & Analysis plays a critical role in all aspects of financial planning, operational reporting, ad hoc financial/business analysis, case costing, funding analysis, project management and...
-
Administrative Assistant, Bcehs Learning
4 weeks ago
Vancouver, Canada PHSA Full time**Administrative Assistant, BCEHS Learning** BC Emergency Health Services Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety...
-
Business Analyst, Operations, Program Management
3 weeks ago
Vancouver, Canada PHSA Full time**Business Analyst, Operations, Program Management, RDS** CST Program Management Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and...
-
Vancouver, Canada PHSA Full time**Business Operations Coordinator Medical Affairs** Medical Affairs Administration Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and...
-
Business Intelligence Database Analyst
1 week ago
Vancouver, Canada PHSA Full time**Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Business Intelligence...
-
Vancouver, Canada PHSA Full time**Medical Administration Contract Manager** BC Mental Health & Substance Use Services Vancouver, BC **What you’ll do** - Support the Director, medical/operations leadership and individual physicians by serving as internal consultant for information, interpretation, navigation, troubleshooting, and decision-making support related to PHSA and Ministry...
-
Data Architecture
4 weeks ago
Vancouver, Canada PHSA Full time**Data Architecture & Business Intelligence Lead** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent...
-
Administrative Research Manager, Functional
4 weeks ago
Vancouver, Canada PHSA Full time**Administrative Research Manager,** **Functional Imaging, BC Cancer Agency,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Administrative Research Manager is responsible for the planning, coordination, communication and project management...
-
Timekeeping Data Entry Clerk, Phsa Corporate
7 days ago
Vancouver, Canada PHSA Full time**Timekeeping Data Entry Clerk,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Reviews and processes payroll time/flow sheets for designated areas. Pre-schedules exceptions such as; vacation, leaves, shift changes, as per...
