Administrative Coordinator, Indigenous-specific
2 weeks ago
**Administrative Coordinator, Indigenous-specific Anti-racism Education,**
**PHSA Corporate,**
**Vancouver BC**
**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**
In accordance with the Purpose, Vision, Values, Coast Salish Teachings and strategic directions of PHSA, eliminating Indigenous-specific racism and discrimination, diversity, equity, inclusion and safety, including both patient and employee safety, are priorities and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety, including Indigenous Cultural Safety, is inherent in all aspects of this position.
The Administrative Coordinators responsible for the administrative operations of the Indigenous-specific Anti-racism (ISAR) Education team and provides key administrative support to the Director, Indigenous-specific Anti-racism Education to ensure timely services. The position is responsible for the planning and coordination of education events with teams across PHSA, developing and maintaining processes to monitor the progress of ISAR training for PHSA teams, and scheduling facilities and catering for education events. Assists facilitators with coordination, internal communication, budget monitoring and travel for team members.
The ISAR Education administrative coordinator is part of a new and innovative Indigenous led team where we continue to work towards dismantling and disrupting white supremacy throughout the organization. Our Indigenous Health team continually works to eliminate Indigenous-specific racism and hardwire Indigenous Cultural Safety and humility across PHSA and the health system. The Indigenous Health program works provincially throughout B.C. PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). Pursuant to section 42 of the British Columbia Human Rights Code, preference will be given to applicants of Indigenous Ancestry. We invite applicants to self-identify within their cover letter and/or resume.
**What you’ll do**
- Oversee the day-to-day administration of the ISAR Education Pan and Implementation Strategy and works closely with the Director to provide key administrative support. Manage and track information in support of the roll out of the ISAR Learning Journey across PHSA. This includes the preparation and submission of human resource and financial documentation such as E-Forms; processes timekeeping for staff, respond to related questions and takes follow up action on issues; assist with the development of promotional and distribution materials such as ISAR publications and resource materials; and maintain the Resource section of the ISAR page on pod.
- Develop and maintain the schedule for the ISAR team in accordance with established staffing and service levels and other requirements such as promotional and educational responsibilities. Respond to and take corrective action to resolve scheduling issues, escalating issues to the Director as required.
- Work closely with the Director to support quality assurance initiatives and the evaluation process. Collect relevant data and assists with the analysis of data against prescribed performance criteria. Participate in quality assurance reviews and meetings and provides input on quality improvement related to program administration and staff scheduling.
- Produce a variety of statistical reports on a monthly, quarterly, annual and/or ad-hoc basis by gathering and collating data related to ISAR team service levels, utilization, and performance. Conduct research and gathers data for special projects, education, initiatives and strategic and long-term ISAR learning journey planning.
- Assist with communication and co-ordination among and across areas and organizations through the preparation of correspondence, reports, resources, memos, training manuals and budget reports. Communicate with teams across PHSA engaging in the ISAR Learning Journey and assists in the planning, coordinating, organizing and preparing of meetings, conferences, and educational activities as required. Responsible for archiving of both administrative and training records.
- Assist in budget development ensuring information is current and accurately compiled, monitor expenditures, ensure invoices are authorized, and analyze and reports variances for the program. Complete purchase requisitions/online purchasing and forwards for processing, and ensure invoices are authorized and submitted for payment.
**What you bring**
Education, Training and Experience
- A level of education, training and experience equivalent to a diploma in business or administrative management plus four (4) years recent, related experience in office administration.
Skills & Knowledge
- Demonstrated ability to work independently and to investigate, resolve and/or triage administrative issues/pr
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