Administrative Assistant, Pension

3 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Human Resources Unit Human Resources-Pension and Benefits Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary

Are you an administrative expert with a passion for supporting impactful programs? We’re seeking our next **Administrative Assistant, Pension & Benefits** to join our dynamic Pension and Benefits team. Under the guidance of our Director, you’ll play a pivotal role in delivering top-notch support for our faculty and staff pension and benefits programs.

**What You’ll Do**:

- **Data Analysis**: Take charge of compiling, analyzing, and safeguarding data accuracy. You will be responsible for timely submissions to insurance providers and accurate reporting to our asset servicing provider.
- **Administrative Support**: Provide comprehensive administrative support to our Director and the talented members of our Pension and Benefits Unit. From crafting materials for employee orientations to drafting essential pension and benefits letters, you’ll be the backbone of our operational success.
- **Financial Reporting**: Manage the pension & benefit budgets, handling invoices, coding, and meticulous expenditure reconciliation. Your expertise keeps our financial gears turning smoothly.
- **Event Coordinator**: Join in coordinating special events, from the annual pension meetings to supporting the Pension and Benefit Committees.
- **Record Keeper**:Manage our Pension and Benefits file system with precision, update caseload files, and handle various correspondence, including disability letters.
- **Adaptive Problem-Solver**:Dive into special projects and adapt quickly to implement necessary changes following negotiations, committee meetings, and compliance shifts.
- **Collaborative Liaison**: Act as a crucial link with external vendors and wellness partners, ensuring seamless coordination for mental wellness sessions and ergonomic assessments.
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**
At the University of Regina, we’re more than just a campus - we’re a community Join our team and enjoy:

- **Work-Life Balance**:We value your well-being and know your personal life is most important
- **Professional Growth**: We support your development, offering opportunities for advancement and learning.
- **Dynamic and Inclusive Workplace**: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more

Position Requirements

**What You’ll Bring to the Position**:

- Successful completion of a certificate in Office Administration; and
- Minimum of five years related experience.
- An equivalent combination of education and experience will be considered.

**Skills That Will Ensure Your Success in this Role**:

- Proficient in the use of Microsoft Office, including Word, Excel, Power Point and Access;
- Effective verbal and written communication skills;
- Demonstrates initiative, judgment and discretion regarding sensitive and confidential matters and material;
- Ensures that work accomplished is accurate, paying particular attention to detail;
- Demonstrates an acceptable standard of personal and professional behaviour in the workplace, exercising courtesy, tact and diplomacy;
- Takes the initiative for understanding the needs of the Unit and other internal/external clients and acts to address those needs;
- Builds strong working relationships;
- Strong administrative, problem-solving and analytical skills;
- Highly organized to effectively prioritize and manage many activities;
- Effectively adapts to tight deadlines and workloads to accomplish objectives;
- Demonstrates ability to be flexible and adapt to an ever-changing work environment;
- Knowledge of University of Regina policies, procedures and programs would be an asset; and
- Participates in setting realistic and measurable goals and strives to meet these objectives in a timely manner.

Physical Demands Pay Grade OOS 2 Salary Range $51,429 - $77,145 annually Status Permanent Work Hours Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Indigenous People, Visible Minority, Person with a Disability, Woman Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 09/25/2024**Job Close Date**
- 10/08/2024**Open Until Filled**
- No**Special Application Instructions**Diversity Statement

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