General Office Assistant

2 weeks ago

Oakville, Canada Operating Engineers Benefits Administration Corporation (OEBAC) Full time

**Job Profile**:
The General Office Assistant (MSR) position is the voice of the organization, providing members with accurate, relevant and timely information about their pension and benefits plans. This includes responding to basic inquiries, monitoring the phones, and ensuring incoming calls are addressed in timely, professional manner.

**Job Responsibilities/Duties**:
1. Provide front-line, platinum level service to the members by:

- having the initial conversation with each member calling OEBAC to determine their unique needs and the appropriate support required;
- answering questions relating to the pension and benefits plans and educating callers on plan specifics;
- maintaining complete and accurate case notes pertaining to each call answered;
- working closely with the plan administrators to ensure all member requests, inquiries and issues are resolved in a timely manner;
- building and maintaining professional relationships with the members by assisting to educate members on all aspects pertaining to the pension and benefits plans;
- ensuring the highest level of service is provided;
- responding to requests for information from plan members;
- providing information and direction to area office personnel;
- updating plan member information as required;
- verifying the eligibility of members;
- distributing materials and forms;
- assisting members with the completion of pension and benefits forms;
- answering member questions concerning eligibility and dollar bank value;
- assisting plan members with changes i.e. life change events, beneficiary changes, requests for information for marriage breakdowns, etc.;
- consulting with internal administrators and managers about sensitive and complex issues and escalating issues for resolution as appropriate;
- taking messages and forwarding relevant call details to the plan administrator for higher level service as needed;
- maintaining a strict level of confidentiality in all member interactions.

2. Other duties as assigned by the Pension and Benefit Coordinator and/or Human Resources Department, including but not limited to:

- providing switchboard and reception coverage as needed;
- assisting in the processing of postal mail and courier deliveries as needed;
- assisting with mailouts and/or delivering mail to the post office as needed.

**Job Requirements**:

- Must have experience within the Pension and Benefits industry and/or relevant Pension and Benefit education or credentials;
- Experience working in an office setting such as a doctor office or insurance office is preferred;
- Must demonstrate knowledge of pension and benefit processes and terminology;
- Call centre and/or reception experience would be considered an asset;
- Passionate about helping others;
- Excellent customer service skills;
- Excellent written and verbal communication skills;
- Dedicated to providing a meaningful customer experience;
- Empathetic and able to handle emotional persons in a mature, professional manner;
- Results-oriented;
- Enjoys working in a fast-paced environment;
- Strong attention to detail in a high-volume workload setting;
- Confidentiality and protection of information is paramount;
- Knowledge of construction industry multi-employer pension and benefit plans, including eligibility banks, is considered an asset.

**Work Conditions**:

- Manual dexterity required to operate computer and peripherals;
- Challenging and constantly changing work environment;
- Ability to handle difficult situations with emotional maturity.

If you are qualified and interested in this position, please submit your cover letter and resume to the attention of the Director of Human Resources, outlining your qualifications and suitability to this position.

**Salary**: $903.27-$1,129.09 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- This is an in-office position with no option for remote work. Are you willing to work 100% in-office?

Work Location: In person

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