Administrative Coordinator
2 weeks ago
ADMINISTRATIVE COORDINATOR
Posting #12-22-22
**JOB SUMMARY**:
This non-union position, under the direction of the Chief Executive Officer and Secretary Treasurer of the Library Board, performs confidential administrative duties, maintains the financial records of the Library, is responsible for the maintenance of the payroll and benefit plans of employees, the functional
guidance of routine facility operations and general office duties.
**PRIMARY RESPONSIBILITIES**:
Business accounts management
- Verifies and balances general ledger, accounts payable and receivable, revenue and expenditure statements, bank deposits, and trust funds. Handles purchase orders, receipts, petty cash, and manages supplies. Compiles data for annual regulatory reports such as provincial survey and audit.
Payroll management
- In cooperation with City HR department, compiles payroll and benefits records.
- Administers health benefits and registers staff for corporate benefits including life insurance, short and long-term disability and pension plans.
- Tracks full and part-time hours, including regular, vacation, sick time, stat holiday, overtime, and bereavement leave.
General Office and Board support
- Drafts letters, reports, and minutes of Board and staff meetings. Assists in the production and distribution of Board packages.
- In conjunction with Managers, responsible for scheduling staff. May participate on the Joint Job Evaluation Committee.
- May participate on the Joint Health and Safety Committee.
- May participate on other committees within the Library and the City of St. Thomas.
- Other duties as assigned.
Document retention and retrieval
- Manages all library records and general files.
- Sets up and maintains corporate files, retrieves file records appropriately, and monitors /restricts access, purging/disposing of files in accordance with the library’s retention policy.
- Provides guidance/instruction to all library staff on file systems organization and maintenance.
- Keeps library staff informed of policy/procedures updates.
Building Maintenance
- Functional Guidance of caretaker staff and maintenance staff.
HEALTH & SAFETY
This position is required to act on behalf of the Corporation and shall ensure compliance with the duties of employers as described in the Occupational Health and Safety Act and Regulations and is responsible for the health and safety of Library employees and must ensure at all times that:
- Employees work in the manner and with the protective devices, measures and procedures required by the Occupational Health & Safety Act, the regulations, and Library policies.
- Employees use or wear the equipment, protective devices or clothing that the Library requires to be used or worn.
- Workers are advised of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware.
- Where so prescribed, workers are provided with written instructions as to the measures and procedures to be taken for the protection of the worker.
- Every precaution reasonable in the circumstances is taken for the protection of the worker.
EDUCATION AND TRAINING
- Two year community college diploma in Business/Accounting, office administration, finance, public administration or related discipline, plus three years related experience.
**EXPERIENCE REQUIREMENTS**:
- Supervisory experience is an asset.
GENERAL REQUIREMENTS
- Willingness and ability to travel locally and regionally.
SKILLS AND ABILITIES
- Must demonstrate advanced proficiency with word processing and spreadsheet programs.
- Must possess excellent communication and organizational skills.
- Thorough working knowledge of administrative processes and protocol, records management practices, general office equipment operation, and accounts management.
- General knowledge of library functions, organizational/governance structures, legislative framework, and the public sector an asset.
PHYSICAL REQUIREMENTS
- Computer and keyboard usage
- Frequent sitting, standing
- Ability to concentrate
- Ability to accommodate multiple deadlines
COMMITS TO THE FOLLOWING CORE COMPETENCIES FOR THE POSITION
Financial Stewardship
- Understands and utilizes established accounting practices and procedures.
- Understands and applies appropriate municipal, provincial and federal financial laws, regulations, policies and procedures.
Professional Standards
- Maintains highest standard of accuracy.
- Understands privacy issues and protects user confidentiality. Organizes and prioritizes work to accomplish multiple objectives effectively and efficiently.
- Works conscientiously and without needing constant supervision.
Written Communication
- Presents ideas clearly and effectively in written form.
- Edits, adjusting language or terminology to meet needs of the audience or as appropriate.
- Uses correct grammar, organization, and structure.
ENDORSES THE CORE COMPETENCIES OF THE ORGANIZATION
Strategic Orientation
- Endorses the m
-
Office Administrator
2 weeks ago
St. Thomas, Canada Trade Tech Mechanical Services Inc. Full timeTrade Tech is a full-service plumbing and Mechanical company with customers in the commercial, residential and industrial sectors. Established in 2001, Trade Tech has been service St Thomas and the surrounding area for over 20 years with experienced journeymen that take great pride in a job well-done. Are you looking for an employer that truly values you,...
-
Development Coordinator
2 weeks ago
St. Thomas, Canada St. Thomas Elgin General Hospital Full time**St. Thomas Elgin General Hospital Foundation** **Development Coordinator** **Full Time Permanent, **Non-Union** **Salary: $40,499.50 - $54,000.00** **THE ORGANIZATION**: - Ensuring access to essential, life-saving care and equipment and excellence in patient care._ That’s what empowers the St. Thomas Elgin General Hospital (STEGH) Foundation team...
-
Decor Coordinator
2 months ago
St. Thomas, Canada Doug Tarry Limited Full timeDoug Tarry Homes has been committed to our customers in St Thomas and the surrounding areas since 1954. Our construction company is currently seeking a Décor Coordinator. The Décor works in a team environment and is responsible for ensuring our buyers seamlessly move through the Design and Décor selections in a timely manner while delivering an optimal...
-
Camp Coordinator
3 weeks ago
St. Thomas, Canada STEM Camp Full time**ST. THOMAS** - **St. Anne's Centre**, **20 Morrison Dr, St Thomas, ON N5R 4S6** **Camp Coordinator** Do you have a passion for education and learning? Does leadership come naturally to you? Are you comfortable taking charge? Then we want you to join STEM Camp as a Camp Coordinator! The Camp Coordinator is enthusiastic and has excellent management...
-
Payroll Coordinator
5 days ago
St. Thomas, Ontario, Canada Masco Canada Limited Full timeWe are hiring a Payroll Coordinator based out of our St. Thomas, ON office. This role has a flexible hybrid work environment, with both remote and in office work arrangements. The Payroll Coordinator is responsible for the accurate and timely processing of the hourly unionized payroll function at Masco Canada Limited; inclusive of corresponding...
-
Payroll Coordinator
4 days ago
St. Thomas, Canada Masco Canada Full time**We are hiring a Payroll Coordinator based out of our St. Thomas, ON office.** **This role has a flexible hybrid work environment, with both remote and in office work arrangements.** The Payroll Coordinator is responsible for the accurate and timely processing of the hourly unionized payroll function at Masco Canada Limited; inclusive of corresponding...
-
Care Team Coordinator
4 weeks ago
St. Thomas, Canada Closing the Gap Healthcare Group Full timeDescription: Monday to Friday Full Time, Permanent; 5 shifts a week Day Shifts: 8.15am – 4.15pm Hybrid Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded organization. We Enrich Lives and Change Tomorrow by providing a wide spectrum of...
-
Care Team Coordinator
3 weeks ago
St. Thomas, Canada Closing the Gap Healthcare Group Full timeDescription: Monday to Friday Full Time, Permanent; 5 shifts a week Day Shifts: 8.15am – 4.15pm Hybrid Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded organization. We Enrich Lives and Change Tomorrow by providing a wide spectrum of...
-
Administrative Assistant
5 days ago
St. Thomas, Ontario, Canada The Corporation of the City of St Thomas Full timeInternal / ExternalThe Corporation of the City of St. Thomas- Fire Services has a position for an:ADMINISTRATIVE ASSISTANT - FIREFire Services(Permanent, Full-Time)Job Posting # POSITION SYNOPSIS AND PURPOSE:Reporting to the Fire Chief, and under the technical direction and guidance of the Deputy Fire Chief/CEMC, the Administrative Assistant - Fire provides...
-
Patient Coordinator- Sunset Dental
2 weeks ago
St. Thomas, Canada 123Dentist Full timeThe team at **Sunset Dental** located in **Saint Thomas, ON** are looking for a passionate, hard-working **Patient Coordinator on a part-time basis.** The ideal Patient Care Coordinator for our team will be highly motivated to facilitate the patient’s office experience in being seamless and ensure the patient leaves well informed and prepared for their...
-
Care Team Coordinator
6 days ago
St. Thomas, Canada Closing the Gap Healthcare Full time**Care Team Coordinator** **Care Team Coordinator (Full time)** **Location - St. Thomas, ON** - **Monday to Friday** **Full Time, Permanent; 5 shifts a week** **Day Shifts: 8.15am - 4.15pm** **Hybrid** Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded...
-
Care Team Coordinator
5 days ago
St. Thomas, Ontario, Canada Closing the Gap Healthcare Group Full timeDescription: Monday to Friday Full Time, Contract role; 5 shifts a week Day Shifts: 8.15am – 4.15pm Hybrid Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded organization. We Enrich Lives and Change Tomorrow by providing a wide spectrum of unparalleled...
-
Care Team Coordinator
3 weeks ago
St. Thomas, Canada Closing the Gap Healthcare Group Full timeDescription: Monday to Friday Full Time, Contract role; 5 shifts a week Day Shifts: 8.15am – 4.15pm Hybrid Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded organization. We Enrich Lives and Change Tomorrow by providing a wide spectrum of...
-
Office Administrator
2 weeks ago
St. Thomas, Canada Skirms Ave. Property Management Inc. Full timeWe are recruiting an Office Administrator_to fill a maternity leave position on _our team in **St Thomas**, ON. With potential for permanent full time at the end of the contract term. - Providing reception coverage - Maintaining general office tidiness and organization - Maintaining general office supply inventory and placing orders as necessary (stationary,...
-
Care Team Coordinator
4 weeks ago
St. Thomas, Canada Closing the Gap Healthcare Full time**Care Team Coordinator** **Care Team Coordinator (Full time)** **Location - St. Thomas, ON** - **Monday to Friday** **Full Time, Permanent; 5 shifts a week** **Day Shifts: 8.15am - 4.15pm** **Hybrid** Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded...
-
Payroll Coordinator
3 weeks ago
St. Thomas, Canada Masco Canada Limited Full timeWe are hiring a Payroll Coordinator based out of our St. Thomas, ON office. This role has a flexible hybrid work environment, with both remote and in office work arrangements. The Payroll Coordinator is responsible for the accurate and timely processing of the hourly unionized payroll function at Masco Canada Limited; inclusive of corresponding...
-
Office Administrator
2 weeks ago
St. Thomas, Canada Skirms Ave. Property Management Inc. Full timeWe are recruiting an Office Administrator_to fill a maternity leave position on _our team in **St Thomas**, ON. With potential for permanent full time at the end of the contract term. - Providing reception coverage - Maintaining general office tidiness and organization - Maintaining general office supply inventory and placing orders as necessary (stationary,...
-
Care Team Coordinator
4 weeks ago
St. Thomas, Canada Closing the Gap Healthcare Full time**Description**: - **Monday to Friday** **Full Time, Permanent; 5 shifts a week** **Day Shifts: 8.15am - 4.15pm** **Hybrid** Closing the Gap Healthcare (CTG) is proud to be a Canadian owned, award-winning, fully accredited and government (Ministry of Health) funded organization. We Enrich Lives and Change Tomorrow by providing a wide spectrum of...
-
Administrative Assistant
3 days ago
St. Thomas, Canada The Corporation of the City of St Thomas Full timeInternal / External The Corporation of the City of St. Thomas - **Fire Services has a position for an**: ADMINISTRATIVE ASSISTANT - FIRE Fire Services (Permanent, Full-Time) Job Posting #828-11-23 **POSITION SYNOPSIS AND PURPOSE**: Reporting to the Fire Chief, and under the technical direction and guidance of the Deputy Fire Chief/CEMC, the Administrative...
-
Sales Administrator
2 months ago
St. Thomas, Canada St Thomas Nissan Full time**About us** St Thomas Nissan is a small business in St Thomas, ON N6C 3H7. We are professional, agile, and professional. Our work environment includes: - Modern office setting - Food provided - Modern office setting **Responsibilities**: - Provide administrative support to the sales team - Assist with the preparation of sales presentations and...
