Project Coordinator

3 months ago

Ottawa, Canada Proslide Technology Full time

The Project Coordinator will be leveraging their organization and documentation skills to support the execution of assigned projects. The project coordinator will work in a team supporting assigned project managers to global scaled projects.

**YOUR CHALLENGE**:

- Accompany and support assigned Project Managers throughout the project’s life cycle.
- Maintaining and updating relevant project information in manuals and electronic files.
- Prepare project related documents for Project Manager(s) review, such as; project kick-off workbook, monthly financial reports, letters to clients, project status updates, change orders, closeout presentations, handover documents, meeting minutes, etc.
- Complete all pre-deployment documentation to support mobilization of team members to assigned projects
- Prepare health and safety documentation for each project and follow up on deliverables
- Compile project order sheets to create a centralized inventory document for Field Team use during material delivery to the project site
- Submit purchase requisitions as required
- Support the field staff throughout the installation phase, by confirming material orders, delivery dates, reviewing daily reports and actioning items identified by the site Foreman / Technical Advisor
- Complete Non-Conformance Reports for any product identified as not meeting ProSlide quality standards, by working with the Field team and internal stakeholders
- Assist Project Managers with updating processes, templates, tools, and other documentation (as required).
- Assist in navigating local authority inspections and third-party approval processes
- Attend internal meetings with stakeholders throughout the project lifecycle.
- Attend and support the Project Manager in client meetings (as required).

**WHAT YOU BRING TO THE ROLE**:

- Post-secondary education in project or business management considered an asset
- 1-3 years of relevant Project Coordinator experience
- Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams)
- Experience using scheduling software is considered an asset
- Ability to extract and compile data into reports
- Sense of urgency and exceptional customer service skills
- Highly organized and detail orientated with the ability to shift priorities
- Ability to multi-task and stay calm under pressure
- Ability to develop and maintain effective relationships
- Excellent communication skills, both written and verbally
- Ability to work independently and as a team, self-starter and energetic
- 5-10% ad hoc travel to project sites, typically during the commissioning phase

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