Junior Project Coordinator, Full-time

3 weeks ago

Calgary, Canada Executive Flight Centre Group Ltd Full time

Executive Flight Centre Developments (“EFC Developments”) offers a full spectrum of real estate development and tenant management services to aviation focused clients. Headquartered in Calgary, with operations in both Alberta and British Columbia, our services include initial facility design consultation through to the leasing of existing office or hangar/terminal space. Our vision is to provide an excellent quality of service to all customers in the Aviation Industry by focusing on Safety, Quality, Consistency and Customer Service.

EFC Developments is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups - Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.

Our Calgary Head Office location is seeking a Junior Project Coordinator to support our growing and diverse operations.

**Description**:
Working close with the Project Coordinator, this position will provide administrative support and assist with projects from bidding to execution. The Junior Project Coordinator will be considered a Subject Expert with our Construction Management Software (CMS) program.

**Responsibilities**:

- Be the Construction Management Software (CMS) Subject Expert
- Work closely with the Project Coordinator to track all projects in CMS.
- Generate and Process RFI’s
- Log and Distribute SI’s
- Process Shop Drawings and Submittals
- Log and Process CO’s
- Document Control
- Drafting meeting agendas, contracts, and correspondence.
- Maintain effective communications to ensure all stakeholders are informed and up to date.
- Support Project Managers, Project Coordinators, Estimators, and Superintendents in project administration.
- Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Process all change management documentation in Construction Online and ensure a timely response.
- Maintain organized project files in Construction Online and in accordance with company’s Project File Structure.
- Attend meetings and record and distribute minutes of meeting.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
- Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
- Ensure exceptional, courteous, and respectful customer service through compliance.
- Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
- Perform any other duties as required.

**Qualifications and Experience**:

- Minimum of 2 years of Construction Administration experience.
- Superior computer skills in Microsoft Office Word, Excel and SharePoint. Previous Construction Management Software experience (ConstructionOnline or similar) an asset.
- Ability to learn and adapt to changing systems, technology and procedures.
- Confident, detail orientated, enthusiastic and positive team player.
- Superior interpersonal, organizational, and analytical skills
- Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative.
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
- Ability to forge, grow and maintain positive relationships with multiple groups.
- Strong written and oral communication skills
- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them.
- Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.
- Able to work collaboratively as a productive member of the EFC Team.

**What EFC can Offer?**
- Competitive compensation
- Extended Health and Dental Benefits for Full Time Employees with mínimal premiums.
- Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees.
- A discretionary bonus program based on over all company performance.
- An incredible work environment focused on hard work, fun and celebrating our successes.
- Career advancement opportunities in a variety of industries through t

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