Program Assistant, Education Administration

4 weeks ago


Nanaimo, Canada Vancouver Island University Full time

**Program Assistant, Education Administration**:

- Employment Group
- CUPE
- Position Number
- 00890
- Division
- Faculty of Education
- Department
- Education Administration
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular full-time
- FTE
- 1
- Workload
- 35 hours per week
- Pay Level
- CUPE 7: $26.35 per hour
- Pay Rate
- Pay to be updated per the ratified Collective Agreement
- Start:

- As soon as possible
- Applicant Documents
- CV/Resume, Cover Letter, Qualifications, Referees/References
- Posted Date
- 25-May-2023
- Closing Date
- 07-Jun-2023
- Job Reference
- 2116

**Duties**:
Provide program support to Chairs and faculty in the Faculty of Education; type and format administrative material, correspondence, course outlines and instructional material; process sessional or term appointments and stipends; assist with preparation of program timetable; create and maintain relevant files; manage and maintain databases; generate reports; organize meetings, workshops and orientations; format proposals, manuals, handbooks and other program related materials; gather and share information within the team, University, and outside agencies; support formal and informal evaluation processes for the Faculty; support formal and informal review processes for the Dean such as faculty evaluations; respond to inquiries from faculty members, students and the general public.

**Required Qualifications**:
One-year certificate in Office Administration, or equivalent, from an appropriately accredited institution. Minimum three years of recent directly related experience in higher education administration. An equivalent combination of education and experience may be considered.

Senior-level proficiency in word processing, MS Office and Adobe Acrobat Pro programs, and the capacity to learn and manage databases. 50 wpm typing speed. Demonstrated file management skills and understanding of a network and shared files. Demonstrated organizational, interpersonal, written and verbal communication skills. Commitment to ongoing skill development related to technology integration. Ability to work as part of a team and independently with a high degree of responsibility, accountability and confidentiality to support the program and the faculty. Ability to manage, organize and prioritize workload while paying attention to detail. Demonstrated strong service orientation and cultural sensitivity.

**Preferred Qualifications**:
Familiarity with and knowledge of Vancouver Island University systems (e.g., SRS, Scheduling and Workload System, Course Management System). Post-secondary experience and knowledge of copyright law and processes.
- VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities._

**Note**:



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