Executive Administrative Assistant

1 month ago


Gatineau, Canada Eric Boissonneault Inc. Full time

**OFFRE D’EMPLOI**

POSTE : Adjoint(e) Exécutif(ve)
TYPE : Temps Plein (40 heures / semaine)

TÂCHES PRINCIPALES : Support administratif général, lien entre l’agence et l’équipe, mise en place de processus organisationnel, service à la clientèle
- Gestion du calendrier et rendez-vous pour Eric Boissonneault;
- Responsable de la facturation aux clients, fournisseurs, et partenaires;
- Numérisation et classement des documents reliés aux transactions et inscriptions effectuées par les membres de l’équipe;
- Préparation et envois de formulaires pour signatures par clients lorsque requis pour assurer l’avancement des ventes et inscriptions;
- Commande de certificat de localisation lorsque requis et tenir un registre;
- Prévision et gestion des achats de fourniture de bureau et relation avec les fournisseurs;
- Rédaction de contenu pour brochures, outils de vente, médias sociaux, inscriptions, infolettres, et communications;
- Participation dans l’organisation d’événements et conférences;
- Responsable des tâches découlant du recrutement de courtiers dans l’équipe et le groupe Horizon (intégration, outils, communication)
- EXPÉRIENCE CLIENT o Assurer une bonne communication avec les clients tout au long de leur processus de vente / achat o Confirmer Dates de clôture des ventes des clients et coordonner RDV pour remise de cadeaux o Gestion et préparation des cadeaux client o Obtenir REVIEWS de chaque client

Qualifications Requises:

- Bilingue (Français et Anglais)
- Excellentes capacités en rédaction et dans l’environnement informatique
- Permise de conduire valide et automobile pour déplacements
- Diplôme d’études secondaires (minimum requis)
- Très organisé, Sens l’initiative accrue
- Connaissance / Expérience dans le domaine immobilier sera un atout
- Disponible les soirs et fin de semaines lorsque requis
- Grandes énergie, motivation, et veut apprendre
- Travaille bien sous pression et dans une atmosphère d’équipe
- JOB OFFERING_
- POSITION : Executive Assistant
TYPE : Full time (40 hours / week)_
- MAIN TASKS : General administrative support, link between the agency and the team, implementation of organizational processes, customer service_
- Management of the calendar and appointments for Eric Boissonneault.
- Responsible for invoicing clients, suppliers, and partners.
- Scanning and filing of documents related to transactions and listings made by team members.
- Preparation and sending of forms for signature by clients when required to ensure the progress of sales and listings.
- Ordering certificates of location when required and maintaining a register.
- Forecasting and managing office supplies purchases and dealing with suppliers.
- Writing content for brochures, sales tools, social media, listings, newsletters, and communications.
- Participation in the organization of events and conferences.
- Responsible for tasks related to the recruitment of brokers to the Horizon team and group (integration, tools, communication)
- CLIENT EXPERIENCE o Ensure good communication with clients throughout their sales/buying process o Confirm customer sales closing dates and coordinate gift giving appointments o Manage and prepare customer gifts o Obtain REVIEWS from each customer_
- Required Qualifications:

- Bilingual (French and English)
- Excellent writing and computer skills
- Valid driver's license and automobile for travel
- High school diploma (minimum required)
- Highly organized, strong sense of initiative
- Knowledge / Experience in the real estate field will be an asset
- Available evenings and weekends when required
- High energy, motivated, and willing to learn
- Works well under pressure and in a team atmosphere_

**Salary**: From $52,495.00 per year

**Benefits**:

- Company events
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- GATINEAU, QC: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in GATINEAU, QC

Application deadline: 2023-02-06



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