Executive Assistant
3 weeks ago
HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team
We are BC’s largest insurance broker, growing 15% year over year We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran, HUB can take you to your next career goal.
We are Proud to Offer
Competitive compensation
Comprehensive tuition financing and career-related training and development
Team Contests, Performance Recognition, & Team Events
Company matching RRSP contributions
Customizable flexible benefits options for you and your family
We promote work-life balance through flexible scheduling and hours
A progressive employee assistance program through LifeWorks
Mental and physical wellness initiatives
**HUB Cares**: we are a company that gives back and is active in the community
Mileage reimbursement for vehicle use (if applicable)
The Opportunity
We are seeking an Executive Assistant to support our President and Executive Management team. The ideal person is an independent self-starter who is resourceful and takes initiative to execute tasks in an efficient and streamlined manner; You are encouraged to recommend best practices for managing administrative and operational duties effectively. You must thrive in a dynamic and ever-changing landscape. Your foresight can prevent problems before they even arise, but if problems do come up, then you have a natural ability to independently assess the situation and find a solution.
Our Burnaby Still Creek head office location is centrally located in the Willingdon Business Park near Brentwood Town Centre. This location is easily accessible by the Gilmore sky train station with many shops, restaurants and other amenities nearby.
The Responsibilities
Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Source and book venues, transportation options, and all other event needs
Coordinate & manage client and employee gifting
Coordinate and order catering for multiple office events/meetings
Meeting Coordination and Management (On-site and Off-site)
Schedule, plan and organize meetings
Set up and take down meeting rooms
Prepare meeting agendas, minutes
Convert data to visual presentations (PowerPoint, Word, Excel and Visio)
Prepare reports, audit replies, letters
Provide administrative support as required for day-to-day business operations or special projects
Submit expense reports via Oracle
Coordinate & book travel via Concur
Other duties and responsibilities as assigned
The Requirements
3+ years of experience in a similar role supporting others at the executive level
Experience upholding high standards of ethics and confidentiality while handling sensitive information
Can organize, prioritize, and work in a fast-paced, dynamic environment with ever
- changing priorities
Highly detail-oriented individual who works with a great level of accuracy
Strong client servicing skills; able to build rapport and relationships to better understand and support their internal partners and their needs
Strong verbal and written communication skills
**Tech-Savvy**: Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Visio) with experience using pivot tables, V-Lookups, and Excel formulas
Asset Experience that Will Make You Stand Out
Post-Secondary education
Insurance industry experience
The Soft Skills
An independent self-starter who can problem solve and effectively execute tasks with confidence and diligence
Honest and transparent individual who communicates with candor
Motivated individual who is looking to build a long-term career with HUB
Strong team player who can coordinate and collaborate well with others
Ability to exercise good judgment, show initiative and be proactive
Our Culture Starts with You
We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business
We want you to be INNOVATIVE and open to sharing your ideas
You work with URGENCY while providing a high level of PROFESSIONAL SERVICE
towards our customers, communities, & colleagues.
You are a TEAM PLAYER who positively impact those around them; We MOTIVATE
each other to GROW TOGETHER
You work with a high degree of INTEGRITY and ACCOUNTABILITY
Department Office Administration & Clerical
**Required Experience**: 2-5 years of relevant experience
**Required Travel**: Negligible
**Required Education**: Some college (no degree)
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for t
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