Accounting Clerk: Accounts Payable

3 weeks ago


Toronto, Canada HouseLink Full time

Houselink and Mainstay Community Housing is a leader in the field of supportive housing and recovery for people living with Mental Illness. We have the following opening for individuals interested in joining our progressive workplace:
**Accounting Clerk: Accounts Payable**

Permanent
35 hours Monday - Friday

We are an essential service and the incumbent will be required to be at the office and in the community. Personal protective equipment and COVID-19 protocols are in place as per Public Health guidelines. HLMS has a mandatory vaccination policy. All applicants selected for an interview will be required to provide proof they are fully vaccinated or have a medical exemption.

The position is part of the Finance Department reporting to a Manager Finance.

General Responsibilities

The Accounting Clerk: Accounts Payable is responsible for accounts payable including checking the coding of invoices, inputting the invoices into the accounting system, and generating payments, along with various tasks in the accounting department to back up the team.

Required Skills, Knowledge, and Ability
- working knowledge of bookkeeping and accounting principles as applied to the non-profit sector
- ability to work and communicate with staff and tenants from diverse backgrounds
- ability to work as a member of a team
- knowledge of and ability to work with Yardi or similar programs
- knowledge and experience with spreadsheet, word processing and data base programs

Specific Responsibilities
- enter data for invoices and preauthorized payments
- verify appropriate authorization and ensure completeness and accuracy of documents for payments
- generate payments (cheques and electronic payments) for payables
- prepare payments (cheques and electronic payments) for external landlord leases, track rent increases and reconcile book entries with landlord records
- coordinate signing of cheques and approval of electronic payments
- be knowledgeable of and ensure financial controls and relevant funder spending guidelines are followed
- meet deadlines for data entry to enable timely payment of vendors and staff
- file invoices and related documents
- answer questions and communicate with staff and vendors.
- prepare year end Accounts Payable reconciliation and retrieve invoices for auditor

**Organizational Responsibilities**
- be knowledgeable about and act within relevant legislation including the Occupational Health and Safety Act.
- participate in internal committees as assigned
- keep manager informed and up to date on relevant issues
- perform other duties as the assigned by the Manager of Finance

Assets
- Canadian experience, with Yardi or other financial management software systems
- Experience working in supportive housing or a non-profit organization

This position is in SEIU Local One Bargaining Unit and is governed by the terms of the Collective Agreement.

Starting Hourly rate is $23.03 (Step 1, Grade 6)



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