Manager of Finance

3 months ago

Charlottetown, Canada City of Charlottetown Full time

**City of Charlottetown**

**Manager of Finance**:
**NATURE OF WORK**:
This is a professional management position responsible for overseeing the financial operations of the municipality, ensuring accurate financial reporting, resource management, compliance with regulations, and effective financial planning. The Manager of Finance will inspire, engage, support, and manage the Finance Department’s team to deliver excellent financial services for all City operations. The Manager of Finance ensures staff and members of council receive accurate, timely and relevant financial information, analysis and advice to support decisions that best support the delivery of municipal programs and services.
- This_ _job description_ _reflects_ _the_ _general_ _details_ _considered_ _necessary_ _to_ _describe_ _the_ _principal_ _functions _of_ _the_ _job_ _identified_ _and_ _shall_ _not_ _be_ _construed_ _as_ _a_ _detailed_ _description_ _of_ _all_ _the_ _work_ _requirements that_ _may_ _be_ _inherent_ _in_ _such_ _classification._ _The_ _confidentiality_ _of_ _City_ _affairs_ _shall_ _be_ _respected_ _and practiced._

**ORGANIZATIONAL RELATIONSHIPS**:

- Reports directly to the Director of Corporate Services/CFO.
- Leads and fosters capacity building of the Finance team through a working commitment to ongoing training, development, and continual process improvement.
- Directly advises other Department Heads and the Senior Leadership Team on financial matters.
- In collaboration with the Director of Finance/CFO advises Council and the Committees of Council on financial matters.
- In collaboration with the Manager of Asset Management, champions development of robust city-wide asset management practices.
- Develops and fosters relationships with various external government departments, agencies, auditors, banks, consultants, business groups, and community organizations.
- Promotes fairness, respect, equity, and inclusion through consistency, integrity, and professionalism.
- Role models excellence in customer service throughout the organization.

**PRIMARY FUNCTIONS/ACCOUNTABILITIES**:

- Implements and maintains effective financial policies, procedures, documentation, information systems, internal controls, and cyber security measures to manage risk, protect information, and promote business processes that are efficient, effective, and align with municipal strategic goals.
- In collaboration with other senior staff, develops and maintains bylaws, policies, and procedures necessary to support responsible financial management.
- Provides reliable, informative, and timely financial analysis, financial statements, and advice to Department Heads, Senior Leadership, Council and Standing Committees of Council, auditors, insurers, legal and financial institutions.
- Provides guidance to Department Heads and staff in preparing and managing operational and capital budgets and forecasts through planning, training, and providing timely reporting on planned to actual spending.
- Lead liaison with external auditors, ensuring timely preparation and submission of required reports, reconciliations and working papers that will ensure audited financial statements are completed within legislated deadlines.
- Provides oversight and control of all aspects of purchasing, procurement, payment processing, billing, collections, banking, financial assets, and borrowing instruments.
- Ensures recommendations in the external auditor’s management letter are promptly and appropriately actioned.
- Tracks and oversees all infrastructure funding programs including claims processing, reporting and compliance.
- Builds an effective team and develops positive work relationships in a constructive culture including hiring, supervising, engaging, training, and developing the best staff for the department.
- Performs other such related duties, responsibilities and functions as may be assigned.

**REQUIRED COMPETENCIES**:

- Advanced verbal and written communication skills and the ability to engage others.
- Demonstrated computer proficiency and advanced knowledge in the use of Microsoft Office software.
- Excellent judgment and the ability to handle sensitive and confidential data and situations with tact, professionalism, and discretion.
- A creative and strategic thinker with the ability to work with detailed processes
- Advanced organizational and time management skills to meet frequent and aggressive deadlines.
- Knowledge of best practices in public sector financial administration including cyber security, internal control, and procedures.
- Ability to grasp concepts, methodologies, and approaches quickly and can develop and implement them effectively.
- In-depth knowledge of the principles, theories, practices, methods, terms, and techniques associated with municipal government accounting and financial systems.
- Ability to effectively plan, organize, and supervise work assignments of subordinate staff members.
- Ability to effectively and precisely communi

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