Residential Property Administrator

2 weeks ago

Winnipeg, Canada Cushman & Wakefield | Stevenson Full time

**Position Title**: Property Administrator

**Department**: Residential

**Employment Type**: Full-Time

**Application Deadline**: February 6, 2023

**MISSION**

Our clients count on us for trusted knowledge, guidance and support to help them make important decisions. We empower our partners and employees alike so that together, we create a lasting legacy in our communities.

**VISION**

An innovative real estate team transforming our industry and redefining the client experience.

**VALUES**

Together, We Do More.

**About the Company**:

- Cushman & Wakefield | Stevenson_ is a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Residential team. If you are a detail-oriented professional administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you

**Summary**:
The Property Administrator, Residential for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a residential real estate portfolio. The Property Administrator is responsible for the day-to-day tasks that ensure smooth delivery of services to clients and tenants. Day-to-day tasks include managing maintenance activities, maintaining filing systems and preparation of real estate documentation and financial reports.

The Property Administrator, Residential reports directly to the Senior Property Manager, Residential.

**Required Skills and Abilities**:

- 2+ years of property administration experience - ability to organize information electronically and paper based; is detail and project oriented.
- Basic accounting knowledge is considered an asset.
- Knowledge of building systems is considered an asset.
- Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
- Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
- Relationship Skills -Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
- Organizational Skills - Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
- Decision Making Skills - Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

**Duties and Responsibilities**:

- Prepares leases, renewals, security deposit returns, tenant charge backs, tenant claims, and other leasing duties as required.
- Contacts Residential Tenancies Branch as necessary regarding evictions, claims, etc.
- Assists Property Manager in preparing for meetings, and attends said meetings with the Property Manager as necessary.
- Prepares and administers contracts for provision of property services such as cleaning, maintenance, snow removal and landscaping, etc.
- Coordinates the implementation of repairs, maintenance and renovations carried out within all buildings in the portfolio, and monitors progress through to completion.
- Ensures necessary purchase orders are issued, maintained and tracked via scheduled maintenance in Spectra.
- Prepares and submits reports on general conditions, incidents and other aspects of the Residential portfolio in accordance with established procedures.
- Participates in preparing monthly financial statements and annual budgets.
- Prepares tenant correspondence and notices as directed by the Property Manager.
- Answers tenant inquiries as needed and provides assistance to tenants within the portfolio when required.
- Live the values of trust, collaboration, flexibility, innovation, client-driven growth, can-do spirit, and fun.

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