Administration Assistant/bookkeeper

2 months ago

Kimberley, Canada Kootenay Rockies Tourism Full time

The Administrative Assistant/Bookkeeper reports directly to the CEO and is responsible for confidential and time sensitive material. Their duties and responsibilities include providing administrative support to ensure efficient operation of the office. They support the team through a variety of tasks related to organization and communication. We are looking for a highly organized and experienced individual to ensure that all Administrative/Bookkeeping duties are completed efficiently, accurately and delivered with high quality and in a timely manner.

**ADMINISTRATIVE ASSISTANT RESPONSIBILTIES**:

- Manage all front office functions
- Perform general administrative office tasks
- Update and maintain CRM
- Support CEO in an executive assistant role
- Remain current with modifications and directives relating to all administration/operational matters
- Collaborate with CEO on Human Resource matters
- Maintain Occupational Health and Safety program
- Coordinate and administer activities related to the Board of Directors

**BOOKKEEPER RESPONSIBILITIES**:

- Operate a full cycle, small business accounting system, including but not limited to: AR/AP, Invoicing, Payroll, Gov’t Remittances, Banking, Account Reconciliations, Petty Cash, Financial Statements, Reports, Chart of Accounts, Employee Benefit program and RRSP contributions
- Generate and supply financial information required as outlined in the Association’s contract with Destination BC
- Provide regular financial reports to the CEO and to the Board
- Assist the department leads with their budgeting and reconciliations each quarter
- File the society papers annually
- Assist external accountant/auditors
- Job Requirements/Qualifications:

- **EDUCATION**:

- Diploma in Business Administration/Accounting or Equivalent Accounting/Business Administration Certificate

**LICENSES/CERTIFICATES**:

- Class 5 Driver’s License

**EXPERIENCE**:

- Minimum three (3) years accounting experience with Sage Accounting System
- Minimum five (5) years experience in a senior administration role
- Have experience in dealing with confidential information

**SPECIFIC SKILLS**:

- Excellent organizational, planning and time management skills
- Strong written communication and verbal skills
- Ability to multi-task and prioritize task, awareness of time sensitive items
- Knowledge of office management systems and procedures
- Knowledge of the southeastern area of BC
- High proficiency in MS Office

**SPECIAL REQUIRMENTS**:

- Hold Canadian Citizenship or have Permanent Residency
- Work in Kimberley office
- Salary/Wage: Commensurate with experience
- Job Application Process:

- Interested applicants are requested to submit a recent resume, cover letter and references in Word or.pdf format to:
Human Resources, Kootenay Rockies Tourism

**Diversity, Equity and Inclusion**

Kootenay Rockies Tourism offers a culture that embraces equity, diversity, inclusion, and belonging. Acknowledge and address the biases, underlying beliefs and values, assumptions, and stereotypes that inhibit opportunity in work and learning environments. We welcome, embrace, and foster positive, informed and inclusive attitudes towards each other.

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