Records Clerk
4 weeks ago
We are currently seeking a Records Clerk to join a collaborative and supportive environment in our Toronto office. This role requires a detail-oriented team player with excellent organizational and communication skills.
Primary Responsibilities
- Maintains confidentiality on all firm records
- Opens new client files and maintains up-to-date logs, including information about file changes and access
- Performs data entry
- Files client materials in accordance with Records department standards
- Retrieves files from both on-site and off-site locations
- Closes files as part of the off-site storage process
- Shifts and reorganizes file collection when space is required
- Tracks and documents location of files
- Processes record books/closing books into the filing system
- Assists with file requests from Legal Assistants, Law Clerks, Law Students and Lawyers
- Moderates lifting of boxes and files on a regular basis
- Scans and uploads files to create digital copies of physical records
- Assists with various projects and duties as assigned by the Supervisor, Records
Skills/Knowledge/Experience Required
- 1-2 years of administration experience would be considered an asset
- Data entry experience is preferred
- Proficient with MS Office Suite (Excel, Outlook, Word, Adobe), with technical skills to learn new software and programs
- Experience with Aderant software would be considered an asset
- Detail-oriented and understands the importance of accuracy
- Self-directed with strong organizational and time management skills
- Excellent interpersonal skills, including strong verbal and written communication
- A team player who also works well independently
- Excellent prioritization skills and ability to handle multiple tasks efficiently
- Capability to handle confidential information while using good judgment
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