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Marketing Coordinator

4 months ago

Ottawa, Canada Victory Media Inc. Full time

**Role Summary**

Reporting to the Marketing Manager, the Marketing Coordinator is responsible for coordinating the team’s production of high-calibre and on-time deliverables for each of their assigned clients. The Marketing Coordinator is responsible for updating and maintaining client marketing plans and ensuring that all information required to advance deliverables is acquired in a timely fashion.

Collaborating with the Senior Leadership Team and reviewing marketing plans to ensure they are updated with client information will be the primary responsibility of the Marketing Coordinator. The Marketing Coordinator at Victory Media (Victory) is ultimately responsible for coordinating all components of the client marketing plan such as monthly newsletter production, blog and web content creation, designed collateral and overseeing the completion of _ad hoc_ client requests. The Marketing Coordinator gathers assets from and confirms details with clients, schedules tasks to the Victory team, and ensures all deliverables are produced on time, ensuring that all pieces are reviewed by Quality Assurance prior to submitting to the client.
**Core Functions & Duties**

Works as the primary liaison between clients and Victory; provides coordinating and project management services to our clients. Schedules and conducts weekly calls with each client to touch base with all stakeholders, provide updates on projects, and/or acquire client information required to update their marketing calendar accurately. Also provides sharp proofreading as part of Victory’s Quality Assurance program. _**Expected percentage of time on task = 25%**_

Collaborates with colleagues across Victory Media to ensure that each marketing calendar is complete with quality information relevant to each client’s goals and each deliverable is tasked out on time. The Marketing Coordinator will ensure Victory Operating Principles are fully embraced in all interactions. _**Expected percentage of time on task = 20%**_

The Marketing Coordinator coordinates the planning and production of all deliverables in a marketing plan, from concept to delivery, and will ensure that our collective output is of superior design integration, and produced with efficiency, quality, and attention to detail. _**Expected percentage of time on task = 20%**_

Responsible for cultivating and managing a dedicated and dynamic system of organizing, constantly improving systems and processes for increased efficiency, strategy development and client satisfaction. _**Expected percentage of time on task = 20%**_

**---**

**Role Competencies**

Engages with compassion and respect:

- Demonstrates a high level of ethics and integrity in all interactions with team members
- Confidently approaches every interaction as an opportunity to support and reinforce the Victory ethos

**Works with courage and passion**:

- Models integrity and authenticity in every interaction by following through on commitments and taking full responsibility for actions
- Asks timely questions and seeks guidance. Accepts clear, honest feedback from superiors to help improve their performance
- Tackles tough conversations in a timely and respectful manner, and addresses conflict as needed

**Communicates with clarity and effectively manages change**:

- As the primary liaison between clients and Victory: speaks candidly and authentically to foster a culture of trust, collaboration and teamwork
- Clearly communicates with all team members to ensure that assets are available and completed in a timely manner
- Actively encourages ideas and critical feedback from key stakeholders; listens and considers different perspectives
- Understands the importance of innovation and collaborating with other team members

**Effective team member**:

- Understanding of general Victory operations, including key people to loop in when necessary
- Demonstrates a strong bias for action and being a self-starter
- Follows through on commitments with a tenacious and optimistic perspective
- Focuses on improving innovation and maintaining KPIs for all client accounts

**---**

**Education Requirements**
- Bachelor’s Degree or College Diploma in Marketing, Communications, or relevant field of study preferred
- Relevant medical, cosmetic and/or beauty industry experience preferred (an interest in and passion for which is required)

**Technical Requirements**
- Minimum 3-years' experience in a fast-paced, high-quality production/development team environment
- Strong understanding of Apple/Microsoft desktop publishing suites, G-Suite
- Experience in web project management is an asset, specifically in overseeing planning and the production timeline
- Experience in coordinating daily personal operations and creating plans to deliver superior assets is an asset

**Reporting Relationships & Scope of Authority**
- This role reports to the Marketing Manager and/or their designate

**Work Location**
- This position is located remotely and requir