Administrative Assistant

3 weeks ago

Peel, Canada Catholic Crosscultural Services Full time

**Job Description**:
**JOB POSTING**

**Administrative Assistant**

**(Part-Time Contract until December 8, 2023)**

Catholic Crosscultural Services (CCS) is a settlement agency providing a wide range of services to immigrants and refugees regardless of race, religion or status.

We are searching for a part-time administrative assistant to provide administrative support in accordance with established policies and guidelines.

If you want to your skills, experience, and talents to an organization that is making a difference in the lives of newcomers then this is the opportunity for you

**Why join us?**

We ensure our employees are reflective of the diverse clientele that we serve. We thrive on supporting our community, performing meaningful work, learning from our colleagues, making a difference and having fun

**What do we offer?**

We offer competitive compensation, comprehensive dental and health packages, paid sick time, learning and development opportunities, employee recognition programs, and a great workplace culture.

**What you will be doing**:

- Provide professional telephone and reception services in office locations
- Screen service/information requests, provide general information and appropriate referrals
- Schedule and book client appointments with staff
- Manage and organize reception area including clients’ computers, public information boards and the employment resource rooms
- Manage the meeting room and computer booking systems, and ensure meeting rooms are kept clean and tidy at all times.
- Provide administrative support to staff on a scheduled and ad hoc basis
- Collect, tabulate, prepare and update reports and records as required
- Develop and maintain computer and paper filing systems, including input of service data
- Receive, open and distribute correspondence
- Ensure phones, copiers, fax and computer equipment are fully operational
- Provide backup support and coverage for other administrative team members as required

**What are we looking for?**
- College diploma in clerical administration or the equivalent in training and experience
- Minimum of 2 years’ work experience in the settlement and/or community work sectors.
- Knowledge of community resources and services in the Peel Region is an asset
- Excellent oral and written fluency in English, second language is an asset
- Understanding of, and sensitivity to, issues affecting immigrant and refugee communities.
- Excellent ability to work productively in an MS Office environment
- Must be able to work flexible hours, including evenings and weekend

**Location**: Peel, ON

**Compensation**:$22.76 to $25.34 based on experience

**Hours of work**:10 hours per week, including evenings, weekends and occasional overtime as required

**Application Deadline**:November 9, 2023

**We strongly encourage all those who are interested to apply, even if they do not meet every requirement

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