Kettles Admin Assistant

4 months ago

Ottawa, Canada The Salvation Army Ottawa Booth Centre Full time

**Position Purpose summary**:
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.

**Accountabilities**:

- Assist with promoting, coordinating and overseeing the activities of Christmas Kettle Campaign Worker staff and/or volunteers
- Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers
- Assist with the orientation and performance management of kettle worker staff and/or volunteers
- Assist the Christmas Kettle Coordinate with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
- Foster and maintain positive working relationships with kettle sites
- Coordinate the delivery and pick-up of kettles to/from sites daily, ensuring the security of donations
- May deliver and pick-up kettles in an emergency situation
- Host at a kettle as required ensuring necessary coverage for breaks, etc.
- Ensure that kettle locations have adequate supplies of literature etc.
- Assist with transferring the kettle contents into the deposit bags for processing
- Complete shift reminder phone calls and/or voice mail messages for volunteers
- Perform other related duties as required

**WORKING CONDITIONS**:

- This is a temporary position
- Shifts may include days, afternoons, evenings, weekend shifts, and split shifts, Monday through Saturday. Applicable shifts include a ½ hour unpaid meal break
- Flexibility in scheduling is required, as the hours may increase as per operational requirements
- Ability to lift/move up to 20 lbs. (11.34 kgs) in a safe manner
- Required to wear appropriate Salvation Army identification
- Local travel is associated with this position

**Education, Qualifications and Certifications**:

- Completed High School or equivalent

**Experience and Skilled Knowledge Requirements**:

- Minimum of one (1) year of prior related experience working in community-based programs would be a definite asset
- Experience in office administration
- Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL)
- Valid Ontario Class “G” Driver’s License, provide an original copy of current driver’s abstract for review and verification that it satisfactory to The Salvation Army, in its sole discretion, is required
- Host at a kettle as required ensuring necessary coverage for breaks, etc.
- Ensure that kettle locations have adequate supplies of literature etc.

**Skills and Capabilities**:

- Excellent interpersonal skills, integrity, and adaptability
- Lead by example, by demonstrating a strong work ethic and a willingness to learn and be flexible in the face of change
- Ability to maintain information in confidence and exercise good judgement
- Demonstrated ability to work independently and participate as an active and responsible team member in a cooperative team environment
- Exhibit good listening skills, have strong oral/written communication skills
- Ability to multi-task and work well in a fast-paced office setting; attention to detail, problem solving and analytical skills
- Self-motivated/disciplined
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures
- Represent the organization in a positive, professional, and engaging manner
- Attentive listening skills for the purpose of supervision, coaching, and conflict resolution
- Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening
- Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities
- Treat the property of The Salvation Army with due care and caution
- Honest, courteous, and punctual; prepared to act in the best interest of employer

**Hours**:Shifts may include days, afternoons, evenings and weekend shifts, Monday through Saturday. Applicable shifts include a ½ hour unpaid meal break. Flexibility in scheduling is required, as the hours may increase as per operational requirements.

**The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.**

**Job Types**: Full-time, Part-time, Fixed term contract, Seasonal
Contract length: 3 months

Pay: $20.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Every Weekend
- Monday to Friday

Licence/Certification:

- G Drivers License and Driver's abstract (required)

Work Location: In person

Application deadline: 2024-10-03

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