Administrative Secretary, Social Pediatrics, Bc

2 weeks ago

Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

**Administrative Secretary, Social Pediatrics,**

**BC Children's & Women's Health Centre,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**
- Within the context of a patient and family centered care model and in accordance with the established vision and values of the organization, position provides confidential administrative and secretarial support to a Division or Department Head. Duties include typing technical and non-technical material, utilizing word processing, spreadsheet and presentation software, answering telephone, greeting visitors and responding to general inquiries. Screens, prioritizes and redirects incoming and outgoing correspondence and electronic mail. Schedules/books out-patient appointments. Maintains calendars for Leader and designated team members, scheduling appointments and arranging meetings. Attends meetings to take minutes, types and distributes agendas and minutes and follows up on action items. Supports the academic and research activities of the Division/Department.

**What you’ll do**
- Maintain appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings and vacations, altering schedules when deemed necessary, notifying participants and booking rooms and equipment. Make travel arrangements as required. Prepare physician’s on-call roster for coverage and distributes schedule.
- Support the academic and research activities of the Division/Department by preparing materials for presentation and handout. Maintain curriculum vitae for medical staff. Provide orientation to new Fellows and Residents by performing duties such as arranging for Hospital ID, setting up on Hospital systems, such as patient registration and transcription system, assigning lockers and giving an overview of workflow. Provide clinical administrative support to Residents and Fellows including the preparation of materials. Prepare schedules including the on-call schedule for Residents and Fellows.
- Attend departmental and other team meetings as required to gather information, type and distribute agenda items and provide secretarial support. Prepare minutes/reports and take follow up action.
- Answer telephone, screen callers, greet and redirect visitors, respond to queries, take/relay messages and/or redirect callers to appropriate personnel or area. Screen and prioritize incoming material for the attention of appropriate personnel.
- Receive and process requests for appointments and referrals using information provided from referring doctors’ offices and/or patient charts. Co-ordinate, pre-register and confirm patient appointments with medical staff and/or professionals in the assigned area as well as with parents, making additions, deletions and changes to appointments, as necessary. Schedule follow up appointments for patients as needed and confirm appointments in advance of scheduled times. Notify the appropriate departments and patients/families of any cancellations.
- Obtain written, signed consents from parent(s) or guardian(s), authorizing release of information. Obtain other essential information in accordance with established policies and procedures regarding the release of client information. Record demographic information when patient arrives and explains multi-disciplinary appointment system to parent(s) or guardian(s).
- Set-up and maintain filing and distribution systems for a variety of records and files such as charts, laboratory reports and correspondence by indexing binders/logs, creating and labeling files and filing material as appropriate.
- Prepare expense claim forms for physician payment when requested and sends to appropriate hospital department for processing. Prepare Fee for Service billing statements as needed and submits to Medical Services Commission.
- Compile, maintain and store patient information, various statistics, index cards and related medical information. Input data to appropriate database, and prepares summary reports using manual/computerized spreadsheets. Access and extract requested data from the computer system for appointment and other purposes; print and forward to designated personnel according to established procedures.
- Monitor departmental level of office supplies and equipment, replenishing supplies as needed, requesting equipment repairs when needed, completing expense claim forms for professional and miscellaneous expenses and obtaining authorization from administrative manager.
- Perform other related duties as required.

**What you bring**

Education, Training and Experience
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three (3) year’s recent, related experience or an equivalent combination of education, training and experience.
- Skills & Knowledge
- Ability to keyboard at 60 wpm
- Ability to communicate effecti

  • Administrative Secretary, Social Pediatrics, Bc

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary, Social Pediatrics,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services...

  • Administrative Secretary, Social Pediatrics, Bc

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary, Social Pediatrics,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** - In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services...

  • Pediatric Rheumatologist

    2 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    BC Children's Hospital (BCCH) is an academic health science center dedicated to the care of children, youth and their families and is affiliated with the Faculty of Medicine at TheUniversity of British Columbia (UBC). In 2023, it was ranked fifth in the World's Best Specialized Hospitals. BCCH is a program of the Provincial Health Services Authority (PHSA)...

  • General Pediatric Neurologist, Division of Pediatric Neurology

    2 days ago

    Vancouver, Canada BC Children's Hospital Full time

    BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts...

  • Pediatric Orthopedic Surgeon with Interest in Limb Reconstruction

    1 week ago

    Vancouver, Canada BC Children's Hospital Full time

    Pediatric Orthopedic Surgeon with Interest in Limb ReconstructionBC Children's HospitalProvincial Health Services AuthorityRegular Full Time, 1.0 FTEVancouver, BC CanadaThe Department of Orthopedics at BC Children's Hospital invites applications for a full-time academic Pediatric Orthopedic Surgeon in the field of limb reconstruction. BC Children's serves as...

  • Medical Director, Division of Pediatric Emergency Medicine, Department of Pediatrics

    2 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    British Columbia Children's Hospital (BCCH) cares for the most acutely ill or injured children and youth in BC. BCCH also provides developmental and rehabilitation services to children and youth throughout BC, and operates a wide number of specialized health programs. BCCH is also a leading acute care teaching facility, and conducts research to advance...

  • General Pediatric Neurologist, Division of Pediatric Neurology

    1 day ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts...

  • Pediatric Complex Pain Physician

    2 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    Pediatric Complex Pain PhysicianBC Children's Hospital/Pain360 ProgramUniversity of British ColumbiaTwo Part-Time Positions at (0.6 FTE)Start Date: July 2024 (negotiable)Vancouver, BCAn outstanding opportunity is available to join the Pain360 program at BC Children's Hospital and the University of British Columbia in the Complex Pain Service (CPS). The CPS...

  • Medical Director, Division of Pediatric Emergency Medicine, Department of Pediatrics

    2 days ago

    Vancouver, Canada BC Children's Hospital Full time

    British Columbia Children's Hospital (BCCH) cares for the most acutely ill or injured children and youth in BC. BCCH also provides developmental and rehabilitation services to children and youth throughout BC, and operates a wide number of specialized health programs. BCCH is also a leading acute care teaching facility, and conducts research to advance...

  • Pediatric Complex Pain Physician

    2 days ago

    Vancouver, Canada BC Children's Hospital Full time

    Pediatric Complex Pain PhysicianBC Children's Hospital/Pain360 ProgramUniversity of British ColumbiaTwo Part-Time Positions at (0.6 FTE)Start Date: July 2024 (negotiable)Vancouver, BCAn outstanding opportunity is available to join the Pain360 program at BC Children's Hospital and the University of British Columbia in the Complex Pain Service (CPS). The CPS...

  • Division Head, Division of Pediatric Emergency Medicine

    1 day ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    British Columbia Children's Hospital (BCCH) cares for the most acutely ill or injured children and youth in BC and serves as the only level 1 trauma pediatric trauma center for the province. BCCH also provides developmental and rehabilitation services to children and youth throughout BC and operates a wide number of specialized health programs. BCCH is the...

  • Pediatric Respirologist

    2 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts...

  • Pediatric Respirologist

    1 day ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts...

  • Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine

    5 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    British Columbia Children's Hospital (BCCH) cares for the most acutely ill or injured children and youth. BCCH also provides developmental and rehabilitation services to children and youth throughout BC, and operates a wide number of specialized health programs provided through a number of health services provider groups. BCCH also operates a wide number of...

  • Locum Pediatric Endocrinologist

    3 weeks ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    Locum Pediatric EndocrinologistBC Children's Hospital & The University of British ColumbiaPart-time Locum - 0.7 FTE, 13-month termVancouver, British Columbia, CanadaGeneral InformationThe Pediatric Endocrinologist reports to Clinical Professor and Head, Division of Endocrinology, and is a member of the Division of Endocrinology at BC Children's Hospital...

  • Locum Pediatric Endocrinologist

    1 month ago

    Vancouver, Canada BC Children's Hospital Full time

    Locum Pediatric EndocrinologistBC Children's Hospital & The University of British ColumbiaPart-time Locum - 0.7 FTE, 13-month termVancouver, British Columbia, CanadaGeneral InformationThe Pediatric Endocrinologist reports to Clinical Professor and Head, Division of Endocrinology, and is a member of the Division of Endocrinology at BC Children's Hospital...

  • Pediatrics

    1 month ago

    Vancouver, Canada BC Children’s Hospital Full time

    **PHSA-4079**: New - Status- Open- Site- BC Children’s Hospital- Site Type- Hospital- Type of Position- Permanent- Date Range- Hours of Work- - On Call**Qualifications, Education and Skills**: **Requisites**: - Current College of Physicians and Surgeons of British Columbia (CPSBC) License- Full- Canadian Medical Protective Association (CMPA)- Mandatory-...

  • Pediatric Orthopedic Surgeon with Interest in Limb Reconstruction

    1 week ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    Pediatric Orthopedic Surgeon with Interest in Limb ReconstructionBC Children's HospitalProvincial Health Services AuthorityRegular Full Time, 1.0 FTEVancouver, BC CanadaThe Department of Orthopedics at BC Children's Hospital invites applications for a full-time academic Pediatric Orthopedic Surgeon in the field of limb reconstruction. BC Children's serves as...

  • Clinician Specialist, Division of Pediatric Hospital Medicine, Department of Pediatric

    2 weeks ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    DIVISION OF PEDIATRIC HOSPITAL MEDICINEDEPARTMENT OF PEDIATRICSUNIVERSITY OF BRITISH COLUMBIABC CHILDREN'S HOSPITALVANCOUVER, BCHOSPITAL- BASED GENERAL PEDIATRICIANINPATIENT GENERAL PEDIATRICSPART TIME (MINIMUM 0.40 FTE)NEGOTIABLE TERMSBC Children's Hospital & the University of British Columbia, Department of Pediatrics are seeking a Clinician Specialist to...

  • Pediatric Interventional Radiologist

    2 days ago

    Vancouver, British Columbia, Canada BC Children's Hospital Full time

    Pediatric Interventional RadiologistRegular Full Time Position (1.0FTE)Department of RadiologyBC Children's Hospital Vancouver, British Columbia, CanadaBC Children's Hospital is seeking a Pediatric Interventional Radiologist to join the Department of Radiology.Located in beautiful Vancouver, BC Children's Hospital is a 220 bed tertiary and quaternary care...