Reception/administrative Assistant

3 weeks ago

Halifax, Canada St. Paul's Anglican Church Halifax Full time

**About us**

Direct Supervisor: Treasurer’s Assistant (TA) who reports to the Executive

1. Specific Responsibilities and Office Requirements

a) Opening (dis-arming alarm) & closing (arming) the church for regular office hours on your days of work. Typical hours will be Monday to Friday weekly from 8:30am-2:30pm or 30hrs/wk;
b) working co-operatively in the parish office space with Rector, Treasurer, T.A., Wardens, Staff, Sexton and other parish office or ministry volunteers as well as hired tradespeople;
c) responsible for the preparation/printing of all documents for weekly and special liturgical events (weekly Sunday Leaflet, occasional Funeral Leaflets, occasional Wedding Leaflets, Baptism inserts, etc.) as well as other parish publications such as _St. Paul’s Journal_ and _Parish Directory_. Retrieval from TPH (The Printing House on Barrington St. of all printed documents - 1 minute walk weekly);
e) occasionally assisting in the maintaining and scheduling of Church events, liturgical and non-liturgical, in consultation with (as needed) the TA;

i) managing the office computer system (knowledge of Microsoft Office, Powerpoint, Word, Excel, gmail);
j) general care of office equipment;
k) interfacing with public visitors, tourists, Summer Students and those in pastoral need.

2. Record Keeping

a) maintaining the parish paper filing system in the office and coordinating ‘older’ files with Archives Team (upstairs in The Gallery);
b) assist TA with maintaining the parish contact list;
d) organization of _The IMO Flower ROTA; _ The Weekly Sunday Duties ROTA; be the ‘link’ between Search Requests and the Archives Team

3. Salary: begins at $16/hr - This is currently a MATERNITY LEAVE POSITION, however should the current Parish Administrator decide not to return as is anticipated on July 1st, 2024your one-year contract will be reviewed on your Anniversary hiring date and the position may become permanent if agreeable between both parties. _Vacation: 2 weeks’ unpaid vacation after one full year of employment (4% vacation pay added to salary bi-monthly)._
- initial training will be arranged between the TA and current Parish Administrator, consisting of in-person training as well as remote training.
- ongoing training/assistance Mon-Fri with the TA (June 30this current PA last day). The TA will always be available for questions/assistance remotely when not in the office during regular monthly visits.

This position is in a diverse and positive workplace with excellent working conditions and supported by a congenial team, serving a grateful volunteer parish community. It will suit a cheerful, energetic, and positive person seeking an opportunity to exercise her/his gifts.
- In-person interviews will be held at St. Paul’s Church_
- with the Treasurer _Chris Bryant _and Treasurer’s Assistant _Gail Fulop

**Final Applicants will meet with The Rector before a decision is made.**

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: From $16.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Halifax, NS B3J 3K4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Shift availability:

- Day Shift (required)

Work Location: In person

Application deadline: 2023-06-19
Expected start date: 2023-06-26

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