Administrative Assistant

3 weeks ago

Quebec City, Canada Cégep Champlain St. Lawrence Full time

DESCRIPTION

Tu es à la recherche d’un environnement de travail **unique** et **enrichissant**?Ne regarde pas plus loin, le Cégep St. Lawrence a un poste pour **toi**

Le Cegep Champlain St. Lawrence requiert les services d’un ADJOINTE ADMINISTRATIVE OU ADJOINT ADMINISTRATIF, pour un poste permanent à temps plein.

Le(la) titulaire effectuera diverses tâches administratives et de service à la clientèle pour les secteurs de l'enseignement et de la formation continue du collège

**RESPONSABILITÉS PRINCIPALES**
- Rédiger des notes de service, des lettres, des rapports et d’autres correspondances;
- Répondre aux demandes de renseignements par téléphone, par courriel et en personne;
- Communiquer avec des personnes à l’externe et les futurs clients et fournir les informations appropriées concernant les cours et programmes de formation continue ;
- Communiquer avec des personnes à l’interne pour partager les informations et les décisions de l’Adjointe à la direction des études ;
- Préparer et confirmer l’ordre du jour, envoyer l’avis de convocation, coordonner la logistique et rédiger le compte-rendu ou le procès-verbal pour des réunions administratives.
- Aider à la préparation des contrats, des offres de services, des demandes de subventions, des certifications et des propositions ;
- Maintenir la base de données de la relation client, mettre à jour les dossiers des clients, archiver les dossiers, produire des rapports et des listes ;
- En collaboration avec les ressources humaines, aider à la préparation de la paie et des documents RH;
- Participer aux calendriers et échéanciers des sessions pour les secteurs de la formation régulière de jour et de la formation continue;
- Organiser des sondages pour l'évaluation des enseignants et compiler les résultats ;
- Aider à la transmission des données au MES en utilisant des systèmes tels que SOBEC, SOCRATE, ARIANE et SYSEC ;
- Participer à l’élaboration de procédures ;
- Préparer, colliger et vérifier des données et des informations, produire des textes ou des tableaux utiles à la prise de décision ;
- Compiler des statistiques et compléter des rapports favorisant la prise de décision ;
- Préparer les comptes de dépenses mensuels;
- Effectuer toutes autres tâches requises.

**QUALIFICATIONS**
- Grand souci du détail ;
- Savoir faire preuve de confidentialité ;
- Excellentes habiletés en communication ;
- Aptitude à établir des relations interpersonnelles et à travailler en équipe ;
- Maîtrise de l'anglais et du français, tant à l'oral qu'à l'écrit ;
- Maîtrise de l’usage de la suite Microsoft Office ;
- Capacité à travailler avec des plateformes en ligne;
- Connaissance du réseau collégial

**SCOLARITÉ**

Doit détenir un diplôme d’études collégiales (DEC) en Techniques administratives ou en Techniques bureautique.

**ESSAIS REQUIS**

**Tu te joins à l’équipe? Cool, voici ce que nous t’offrons**
- Milieu jeune, dynamique, stimulant et enrichissant.
- Mesures de conciliation travail/vide personnelle : horaire de travail du lundi au vendredi, 35 heures variables
- Salaire concurrentiel
- Assurances collectives : assurance vie, assurance maladie et assurance traitement
- Régime de retraite
- 4 de vacances par année
- 13 conges féries par année
- Banque de congés de maladie
- Congés sociaux (mariage, décès, événement de force majeure)
- Congés parental
- Autres avantages : Cafétéria et comptoir santé, Salle de conditionnement physique, Sports d’équipe et activités physiques encadrées, Bibliothèque, Activités culturelles (expositions, cinéma, spectacles, etc.)

**COMMENTAIRES**

Veuillez soumettre votre curriculum vitae accompagné et votre lettre de présentation, le tout en anglais, à Caroline Giguère en passant par notre site carrières:
DESCRIPTION

Are you looking for a **unique** and **rewarding** work environment?

Look no further, Cégep St. Lawrence has a position for **you**

Cegep Champlain St. Lawrence is seeking the services of an **ADMINISTRATIVE ASSISTANT** for a full-time permanent position.

Reporting to Ms. Angela Stevens, Dean of Faculty, Professional Services and Continuing Education, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.

**MAIN RESPONSIBILITIES**

In this role, in addition to the administrative tasks necessary, the incumbent will be responsible for the following areas of activity:

- Transcribe, edit, compose, and draft various documents, memos, and correspondence;
- Communicate with external people and future clients, and provide appropriate information regarding Continuing Education courses and programs;
- Communicate with internal people to share information and decisions from the Dean of Faculty;
- Prepare meeting documents, such as agendas, schedules, reservations, etc.;
- Maintain customer relationship database,

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