Accounts Payable Clerk

3 weeks ago

Regina, Canada City of Regina Full time

**Openings**: 1

**Type of Posting**: Internal & External

**Location Name**: City of Regina, Regina, Saskatchewan, CA

**Date Posted**: May 24, 2023

**Closing Date**: June 3, 2023

**Profession**: Finance, Accounting & Purchasing

**Experience Level(s)**: Entry-Level

**Desired Employment Status**: Permanent

**Education Level(s)**: Grade 12

**Job ID**: 1413
Position Summary
Responsible to process invoices, refunds, reimbursements, and payment requests, identify inaccuracies, trace discrepancies and identify potential errors or frau Duties & Responsibilities
Reviews documentation, confirms adherence to policy, validates authorizations, enters information, processes invoices and payment requests, and seeks approvals were required
Completes data file transfers and uploads, matches invoices against purchasing documents, confirms foreign exchange, tracks legal claim payments, and validates expenditure coding
Reconciles vendor statements and liaises with department staff and vendors for payment of outstanding invoices
Prepares month-end and year-end entries and completes account reconciliations
Initiates updates and corrections to supplier system records including payment method, electronic funds transfer bank account information, and contact information
Provides training, guidance, and support on work systems and processes
Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
Familiarizes new employees with tasks, duties, practices, and processes Knowledge, Skills & Abilities
Knowledge of accounts payable principles, policies, procedures, processes, and systems
Knowledge of office administration, financial processes, and customer service
Knowledge is gained through on-the-job experience
Knowledge of specific branch as well as the broader divisions/departments/branches
Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
Communication and Interpersonal Skills
Interacts with internal and external customers to exchange process information and resolve issues
Provides customer service where messages/responses may be met with frustration/rudeness
Problem Solving and Decision Making
Identifies issues, consults, and follows policies, procedures, and processes
Prioritizes and adapts office activities in accordance with daily/weekly/annual schedule within defined timelines/deadlines
Provides ideas and suggestions to improve work processes
Impact
Contributes to a positive experience through provision financial and administrative services
Contributes to health, safety, and well-being self and others
Contributes to completion of work unit activities through completion of sequenced tasks/workflow Education & Experience
Completion of secondary school equivalency plus completion of recognized job-related certification
Minimum of nine months of previous and on-the-job administrative, clerical, and/or financial experience

**- Note**: Testing may be done to evaluate knowledge, skills and abilities.

**Jurisdiction**: CUPE Local 7

**Division**: Financial Strategy & Sustainability

**Department**: Financial Services

**Hourly Salary**: $23.16 - $29.64

**Annual Salary**: $44,157.00 - $56,512.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

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