Executive Assistant, Private Family Office
4 weeks ago
We are looking for an energetic, self-motivated individual to join our Private Family Office as an Executive Assistant.
**THE IDEAL CANDIDATE**:
- Completion of post-secondary degree
- Proficiency with MS Word, Excel, PowerPoint
- Working knowledge of QuickBooks, Adobe
- Excellent interpersonal, verbal and written communication skills
- Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact.
- Ability to multitask, prioritize, and is detail oriented
- A high standard of ethics with the ability to handle sensitive and confidential information professional
- A positive and helpful attitude
**WHAT THE ROLE ENTAILS**:
The Executive Assistant performs a variety of administrative and clerical tasks to endure the effective and efficient operation of the office. Tasks include but not limited to:
- Manage Executive Calendars:
- Schedule all executive appointments
- Organize all executive meetings
- Prepare agendas and meeting documents
- Take, prepare and distribute all meeting minutes
- Reserve all meeting rooms and arrange for any necessary food and beverage
- Arrange and Coordinate Travel Plans:
- Book flights and hotel accommodations
- Arrange all transportation
- Prepare itineraries
- Compile necessary travel documents
- Oversee Executive Communication:
- Create and edit documents and reports
- Design advanced PowerPoint presentations
- Act as point of contact between executive’s office and employees, clients and others
- Other related administrative duties as required
**WHAT’S IN IT FOR YOU?**
- Paid training
- Friendly and fun work environment
- Opportunities for advancement
If you're ready to be a part of our team, we encourage you to apply.
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00-$60,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
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