Executive Assistant

2 months ago

Brampton, Canada Catholic Family Services of Peel-Dufferin Full time

**Overview**

Catholic Family Services of Peel-Dufferin (CFSPD) is a dynamic, growing family service agency serving all areas of Peel and Dufferin. CFSPD is committed to providing a positive work environment for its employees and excellent services to its clients.

**Duties**

**Administrative support to the Executive Team and Board of Directors**
- Maintain and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas and materials for executive and board meetings; take minutes, track action items, and distribute as necessary.
- Assist in the preparation and editing of reports, presentations, and correspondence.
- Handle confidential information with discretion while maintaining the highest level of professionalism.
- Organize Board meetings including the Annual General Meeting; prepare documentation, agenda, letters, and minutes for CFSPD and Board.

**Communication**
- Act as the primary point of contact between the CEO, Executive Leadership, Board Members, and the community.
- Coordinate and promote effective communication strategies between internal and external stakeholders.
- Promote positive relationships with community partners, ensuring alignment with the organization's goals and objectives

**Project Management**
- Lead and manage special projects as assigned by the CEO, ensuring objectives are met within timelines and budgets.
- Engage with various departments to gather information, resources, and insights to facilitate project success.
- Manage the creation of the Annual Report in advance of the Annual General Meeting.

**Meeting Coordination and Executive Liaison**
- Schedule, organize, and coordinate meetings for the CEO, leadership team and senior management with internal and external stakeholders.
- Prepare necessary materials and documentation for meetings, ensuring participants are adequately prepared.
- Follow-up on action items from meetings to ensure timely completion of tasks.

**Qualifications**
- A Bachelor’s degree or equivalent combination of education and experience.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably within a non-profit organization
- Strong writing, editing, and verbal communication skills.
- Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations; database management.
- Ability to perform general office duties including opening mail, photocopying, faxing, and mailing materials via various delivery services.
- Research savvy with extensive experience using online resources.
- Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing company in a professional manner.
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective.
- Superior time management skills; critical thinker with strong attention to detail.
- High standards of ethics and confidentiality to handle sensitive information.
- A satisfactory Vulnerable Sector Criminal Records check.
- A valid driver’s license, access to a reliable vehicle and relevant insurance.

**Application Process**

Catholic Family Services of Peel-Dufferin is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our employees.
- **We thank all applicants for their interest in Catholic Family Services of Peel-Dufferin. We will only contact those selected for consideration.**_

**Job Types**: Full-time, Permanent

Pay: $53,565.00-$56,778.00 per year

**Benefits**:

- Company events
- Company pension
- Employee assistance program
- Life insurance
- On-site parking
- Vision care

Work Location: In person

Expected start date: 2024-12-02

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