Receptionist and Screener

2 weeks ago


Toronto, Canada Labdara Lithuanian Nursing Home Full time

Receptionist/Screener

The Receptionist/Screener provides secretarial support for the Administrator and other supervisory staff. They answer phone calls; answer simple questions and assist in directing/transferring calls. The receptionist screener, rapid test, and screens everyone coming into the building.
MAJOR DUTIES AND RESPONSIBILITIES
General:
1. Maintains confidentiality of all personnel and resident data.
2. Types correspondence including confidential material. Composes correspondence that does not require supervisor's attention.
3. Organizes workflow through administrative office. Co-ordinates any meetings and schedules appointments as required. Including but not limited to assisting for Annual General Meeting of Labdara Foundation with mailing and membership list. Booking Labdara Foundation and Committee meetings.
4. Completes routine forms as required or directed. Maintains current knowledge of information required by various government or other agencies regarding the residents.
5. Maintains internal records and prepares internal reports for the facility as required.
6. As directed, carries out administrative functions such as staff scheduling, placement of residents, and placing advertisements.
7. Conducts tours of the facility. Keeps records of tours and possible new residents.
8. Prepares and receives courier packages. Including accepting deliveries for Labdara
Foundation.
9. Greets visitors and ensure that all visitors sign into the facility and use hand sanitation stations prior to entering and leaving the facility. Directs visitors to the proper location as appropriate. Informs staff of a visitor's arrival. Follows and implements all Infection Control Practices with staff, visitors, support workers, families, etc. Including assisting with rapid testing and screening (if needed).
10. Answers telephones. Places out-going calls as requested. Maintains records as required, e.g. telephone logs.
12. Presents a positive image of the facility to the public.
13. Monitors the comings and goings of residents from the facility.
14. Performs any other duties as assigned by the Administrator.
15. Assists with maintaining personnel file for each new employee as per facility policy.
16. Notifies department heads when employee annual paperwork is due eg education, physicals (if applicable), outstanding paperwork etc.

WORKING CONDITIONS
Considerable periods of concentrated visual attention to figures and documents.
Required to sit in one place for extended periods of time. However, at times required to be able to be on their feet for long periods of time.
Stress resulting from increase visitors and frequent interruptions.
On occasion, deals with individuals under considerable emotional stress.
Wearing mask and face shield for prolonged time (as per Infection Control Policies)

KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED
Secretarial skills and experience with office procedure is required. Possitive attitude and welcome everyone entering the building with good communication skills. Must have knowledge of office equipment.

POSSIBLE VARIATIONS
Knowledge of Lithuanian Language an asset.
Knowledge of a second language may be an asset.

REPORTING RELATIONSHIPS
Reports to the Administrator.

**Job Types**: Part-time, Permanent
Part-time hours: 35 per week

**Salary**: From $16.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Holidays
- Monday to Friday
- Morning shift
- Weekend availability

COVID-19 considerations:
Must wear mask at all times, routine testing with rapid test as per policy, social distancing

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- Clerical: 1 year (preferred)

Work Location: One location

Expected start date: 2023-01-30


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