Project Manager Assistant

6 months ago

Waterloo, Canada ALS Global Full time

Imagine your future with us

At ALS, we encourage you to dream big.
When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

About the role
**Location**: ALS Environmental, Waterloo
**Reports to**: Client Services Manager
**Classification**: CSS1

**About the Position**:
The Project Manager Assistant will work as a member of the Client Services team in key functions including data verification, data uploads and various other client service activities.
Specific Responsibilities
- Adding/updating login qualifiers and sample integrity observations on work orders;
- LIMS Account Creation, maintenance and coordination of account assignments
- Updating and creating account notes;
- Tracking of lost, missing, archived, or ‘on hold’ samples;
- Assisting with invoicing where required (including invoice corrections, monthly invoicing, etc);
- Prepare/enter client bottle requests for Shipping;
- Prepare and maintain custom electronic chains of custodies and labels for clients
- Maintain and update client account information (i.e. contacts, addresses, locations, etc.);
- Shipping confirmation (i.e. ensure new shipments & return shipments have been sent and/or received);
- Process requests for information;
- Coordinate sublet tests, verifying statuses, entering sublet data, attaching sublet data to final report;
- Data entry for any client provided or field parameters;
- Preparation and coordination of due lists for Project Managers;
- Reviewing the status of data (i.e. rush, recheck, missing, held, etc.);
- Sample Login/Layout/Disposal as required;
- Assist in Sample Reception and Bottle Prep and Shipping as required;
- Observe established safety regulations and comply with all ALS health and safety policies and procedures;
- Other duties as assigned.

Required Knowledge, Skills & Abilities
- Excellent customer service skills;
- Positive and energetic outlook;
- Demonstrated time management skills;
- Proven ability to work under pressure;
- Organized, detailed oriented and able to work independently;
- Excellent English communication skills (written and verbal);
- Proficient computer skills - Microsoft Word and Excel.

Required Qualifications
- High school diploma or equivalent;
- Environmental laboratory experience would be an asset;
- Valid unrestricted license for personal vehicle use applicable in the province/territory;
- No major driving violations and no more than two minor violations/incidents.

Physical Demands
- Manual dexterity to perform intricate and/or repetitive tasks;
- Lift up to 30lbs and carry for short distances;
- Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
- You may be exposed to unpleasant odours;
- Please note that ALS operates 24/7 and will require day, afternoon, and graveyard shift work including weekends.

Working at ALS

Our people are our most valuable asset and drive our success at ALS.
We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other.
At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders.
We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.

**Our benefits include**:

- Structured wage increases
- Comprehensive benefit package specific to your work status (including extended medical, dental, and vision coverage, access to company perks, life and disability insurance, retirement plan with company match, employee assistance and wellness programs,
- Additional vacation days for years of service
- Business support for education or training after 9 months with the company
- Learning & development opportunities (unlimited access to e-learnings and more)

About ALS

ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalised solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world.

Everyone matters

ALS is proud to be an equal opportunity employer and is c

  • Administrative Assistant

    2 months ago

    Waterloo, Canada Project Ploughshares Full time

    **Position Summary**: Reporting to the Director of Operations, the Administrative Assistant is responsible for: - providing administrative support to the Directors and other staff. - using _Financial Edge_, maintains systematic, accurate, and timely processing of all account’s payables including, but not limited to, invoicing, vendor invoice processing...

  • Assistant Project Manager

    6 months ago

    Waterloo, Canada GHD Full time

    Committed to sustainable development, GHD improves the physical, natural, and social environments of the many communities in which we operate. Come grow with us! If you want to grow your career and broaden your experience, then GHD is the right environment for you! Our Food and Beverage team is expanding and in need of a **Junior Project Manager **to join...

  • Project Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term - 2 Years** The PM is expected to demonstrate diversification within their roles, as they are sometimes asked to assist with administrative functions, change management, research and reporting, continuous improvement, and other activities to ensure success. **Responsibilities**: **Manage and support the BBCRM Implementation project** -...

  • Junior/Graduate Assistant Project Manager

    6 months ago

    Waterloo, Canada GHD Full time

    Committed to sustainable development, GHD improves the physical, natural, and social environments of the many communities in which we operate. Come grow with us! If you want to grow your career and broaden your experience, then GHD is the right environment for you! Our Food and Beverage team is expanding and in need of a Junior Project Manager to join...

  • Project Manager

    6 months ago

    Waterloo, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing...

  • Project Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Project Manager assists the Principal Investigator in the Hart lab by providing support with administrative management, tracking progress of research activities, completing reporting requirements, working with the research team to identify new partners, and managing engagement and sustainability with existing partners. **This...

  • Project Manager

    6 months ago

    Waterloo, Canada Robotic Assistance Devices Full time

    We are seeking an experienced Project Manager with a strong background in hardware design and production transition to join our team. As a Project Manager at Robotic Assistance Devices, you will play a crucial role in overseeing and coordinating various projects related to hardware design, production transition, and successful production kick-off. You will...

  • IT Project Manager

    6 months ago

    Waterloo, Canada Heartland Farm Mutual Inc. Full time

    Located in Ontario and Nova Scotia, Heartland Mutual Insurance strives to be the Best Mutual. Our team of talented and dedicated professionals challenge the norm and strive to be extraordinary. It’s all about fulfilling our promise with a personal approach. With our team, you’ll bring this purpose to life every day by living our values, being open to...

  • Project Management Administrator

    6 months ago

    Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...

  • Project Manager

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 30 months Reporting to the Director of Design and Construction Services, or Manager, Design Services – Plant Operations, the Project Manager is responsible for the management of design and construction project delivery and facility renewal including budgeting, scheduling, design coordination, contract management and commissioning....

  • Project Manager

    6 months ago

    Waterloo, Canada COREL CORPORATION USA Full time

    **Information and Data - Project Manager** Push the boundaries of tech. In your sweatpants. The top creative and technical minds could work anywhere. So why are so many of them choosing Alludo? Here are three reasons: - This is the moment. It’s an exciting time at Parallels (a division of Alludo), with new leadership, a refreshed brand (you probably...

  • Project Manager

    2 months ago

    Waterloo, Canada RideCo Full time

    This is an opportunity in the exciting and fast-growing transportation technology industry. Public transit is being transformed from a system of static, scheduled fixed-routes, to a dynamic on-demand network, and you’ll be one of the pioneers shaping this transformation. You’ll join a robust and rapidly growing client success team. As Project Manager,...

  • Project Manager

    6 months ago

    Waterloo, Canada RideCo Full time

    This is an opportunity in the exciting and fast-growing transportation technology industry. Public transit is being transformed from a system of static, scheduled fixed-routes, to a dynamic on-demand network, and you’ll be one of the pioneers shaping this transformation. You’ll join a robust and rapidly growing client success team. As Project Manager,...

  • Junior Project Manager

    2 weeks ago

    Waterloo, Canada Venuiti Full time

    **Junior Project Manager** Canadian Citizenship Required Permanent, Full-time Fully Onsite, Waterloo, ON Are you ready to play a vital role in ensuring software development projects stay on track and within scope? The Junior Project Manager at T6 works directly with senior project managers and reports to the Senior Operations Manager. In this role, you...

  • Project Manager

    6 months ago

    Waterloo, Canada 01 Synergy Full time

    01 Synergy is a dynamic and innovative organization specializing in comprehensive software development and digital marketing solutions. With expertise in web and mobile software development across various languages, offshore staffing, and full-service digital marketing, we are dedicated to delivering cutting-edge solutions to our clients. **Job Title**: IT...

  • Project Manager

    6 months ago

    Waterloo, Canada Airbus Full time

    **Job Sum **mary**: This role will be responsible for planning, directing and coordinating project activities for large, complex flight operations software implementations in collaboration with our customers’ project managers and other key stakeholders, as well as with NAVBLUE’s technical and product personnel. A key focus for this role will be on...

  • IT Project Manager

    6 months ago

    Waterloo, Canada AspiringIT Full time

    **Title: Senior IT Project Manager (PMP)** Hybrid 3days in office in Greater Toronto Area OR Greate KWC region **Duties & Responsibilities**: - Manage all stages of the project lifecycle, from planning and execution to risk mitigation and budget control. - Utilize proven project management methodologies (PMP preferred) to ensure project success. -...

  • Project Manager

    6 months ago

    Waterloo, Canada CB Canada Full time

    Project Manager: Procom KW is seeking an experienced Project Manager for a contract role with one our clients in the financial sector. Project Manager Job Detail: As Project Manager, you will be accountable for guiding and supporting delivery for all assigned projects, which includes, developing subject matter expertise in the business and relevant...

  • Project Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** This position is responsible for coordinating the development and implementation of projects that advance safeguarding research within the context of the research security portfolio. The position will support the research security office and other relevant departments in the implementation of safeguarding science initiatives...

  • Specialist, Project Management

    6 months ago

    Waterloo, Canada Accelerator Centre Full time

    Salary: $50,184 - $59,593 /year Reporting to the Vice-President, Operations, the Project Management Specialist will play a crucial role in ensuring the seamless execution of projects within the Accelerator Centre. This individual will be responsible for tracking various projects, managing timelines, and facilitating communication among cross-functional...