Program Admin Officer 1-2

**Department**:Labour, Skills and Immigration

**Location**:BURNSIDE

**Type of Employment**: Permanent

**Union Status**: NSGEU - NSPG

**Closing Date**:18-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Labour, Skills and Immigration (LSI) works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

Employment Nova Scotia (ENS) is a division within the Skills & Learning Branch of the Department of Labour, Skills and Immigration (LSI).

Through various programs and services, we:

- help Nova Scotians meet their employment potential,
- help employers find the employees they need to prosper, and
- help communities play an active role in developing well-balanced local labour markets.

We are a large, diverse, and passionate team focused on making a difference in the lives of people. We are committed to the pursuit of developing labour market programs and services that help Nova Scotians find employment, improve their skills, and ultimately improve their lives. Our team members make a real difference through designing, continuously improving and delivering the programs and services people need, alongside caring, compassionate, highly skilled people and partners.

The people who use government programs and services are a diverse group of citizens of Nova Scotia and people who are coming here to work and live. It is important that the Employment Nova Scotia team reflects the people that we serve in order to deliver continuously improving, accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are heard and valued. We are committed to helping diverse talent thrive.

**About Our Opportunity**:
As a Program Officer, you will be responsible for the delivery of employment programs on behalf of the Department of Labour, Skills and Immigration (LSI).

As a Program Officer, you will report to the Regional Manager, Labour Market Program Operations, and work under the supervision of a Team Leader.

**Primary Accountabilities**:

- Interviewing and problem-solving techniques to be able to gather pertinent facts from individuals, employers, and project sponsors, particularly in cases of discrepancies.
- Negotiation techniques in order to establish LSI’s contribution to projects, which may involve multiple funding sources and to individuals regarding financial income support.
- Knowledge of budgeting and cash flow forecasting techniques in order to analyze the viability of budgetary proposals submitted by project proponents and individual clients.
- Ongoing management of contribution funding agreements through the review and verification of financial and activity reports, contact monitors and progress reports with agreement holders. This includes:

- Knowledge of payroll and financial record-keeping systems, methods, and practices in order to understand and monitor the expenditure of LSI’s contribution to projects and to ensure that the sponsor complies with the legal requirements in request to payroll deductions.
- Using monitoring techniques, both financial and activity, in order to analyze financial and other records, to ensure sound management and to determine whether agreement terms and conditions have been met throughout the life cycle of the project or of individual participation in employment programs.
- Monitoring agreement commitments and expenditures and review and validates cash flows for usage of the current year’s budget and projects future years budgetary requirements.
- Evaluating the effectiveness and success of contribution funding agreements by examining project activities, advising where improvements are required and completing agreement close out activities

**Qualifications and Experience**:
Other requirements include:

- Experience working with community stakeholders such as employers, organizations, individuals (customers or clients).
- Experience or education in finance and/or accounting related to business and/or government operations such as working with money, banking, bookkeeping, payroll, accounts receivables, accounts payable.
- Experience in negotiation.

You have excellent communication skills (oral/written) and interpersonal skills, and you are skilled at navigating difficult conversations. You are a self-starter with a high degree of personal initiative and integrity, who is able to work under mínimal supervision, and comfortable working in team environments while valuing an inclusive workforce. You possess time management skills, are able to multi-task, identi