Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at First Student Shared Services. In this role, you will provide administrative support to the General Counsel and other office personnel, ensuring seamless day-to-day operations.

The successful candidate will be responsible for performing a variety of clerical tasks, including drafting correspondence, scheduling appointments, maintaining electronic files, processing invoices, and providing information to callers. This is an excellent opportunity to gain experience in a dynamic and fast-paced corporate environment.

• Assist in various administrative processes, such as reconciliation, expense report preparation, and annual budget development.
• Answer telephones, take messages, and transfer calls to the appropriate individuals.
• Maintain accurate and up-to-date filing systems, both paper and electronic.
• Prepare routine letters and complete forms according to company procedures.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Coordinate department programs, projects, and processes.
• Order and dispense supplies.
• Support recruiting efforts by posting positions internally and externally.
• Perform Dispatch duties as assigned or required.

• Less than 2 years of experience in an administrative role.
• Proficiency in Microsoft Office, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and follow-up skills.
• Attention to detail and ability to work in an advanced corporate setting.

We strive to create a diverse and inclusive workplace that values teamwork and professional growth. Our ideal candidate is a motivated individual with a strong work ethic, who is eager to learn and contribute to our team's success.

• An estimated salary range of $45,000 - $60,000 per year, based on location and experience.
• A comprehensive benefits package, including medical, dental, and vision coverage.
• Opportunities for career advancement and professional development.

We are an equal opportunity employer and welcome applications from qualified candidates who share our commitment to diversity and inclusion.